Escondido Sungard TRAKit Contract

Justine Desmond filed this request with the City Clerk's Office of Escondido, CA.

It is a clone of this request.

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Completed

Communications

From: Justine Desmond

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

We are looking for all documents related to Escondido contract with Sungard to purchase Sungard TRAKit software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Justine Desmond

From: cityclerk

Good Morning,

The City Clerk's Office is in receipt of your public records request. Staff will begin discovery and contact you on or before August 14. Please don't hesitate to contact me if you have any questions or concerns, thank you.

Best Regards,

Jennifer Ekblad, CMC

Deputy City Clerk
City Clerk’s Office | City of Escondido
760-839-4080 | jekblad@escondido.org<mailto:jekblad@escondido.org>

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From: Jennifer Ekblad

August 8, 2017

Sent via email: requests@muckrock.com<mailto:requests@muckrock.com>

Justine Desmond
MuckRock
Dept MR 40759
411A Highland Avenue
Somerville, MA 02144-2516

RE: Public Records Request

Dear Justine Desmond:

The City of Escondido is in receipt of your public records request for information pertaining to documents related to the contract with Sungard to purchase Sungard TRAKit software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered. After research and analysis, staff identified 579 pages of responsive records. The fee for copies is $86.85 for approximately 579 pages ($0.15 per page).

If you would like to schedule a time with me to review the assembled documents before copies are made, please do not hesitate to contact me. Otherwise, please submit the copying fees in the sum of $86.85 for 579 pages. Once the copying fee has been received, copies will be made and you will be notified when the documents are ready to be picked up. If you would like the documents mailed to you directly; please make the appropriate arrangements with me.

Please don't hesitate to contact me if you have any questions or concerns.

Best Regards,

Jennifer Ekblad, CMC

Deputy City Clerk
City Clerk's Office | City of Escondido
760-839-4080 | jekblad@escondido.org<mailto:jekblad@escondido.org>

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From: Justine Desmond

Dear Jennifer,

Thank you.

We only need documents that show how much the city paid for software and services.

How many pages will that be? How much would it cost?

Best wishes,

Justine

From: Jennifer Ekblad

Hi Justine,

I will check and see if that information is available via a staff report or resolution and get back to you.

Best Regards,

Jennifer Ekblad, CMC

Deputy City Clerk
City Clerk’s Office | City of Escondido
760-839-4080 | jekblad@escondido.org<mailto:jekblad@escondido.org>

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From: Jennifer Ekblad

Good Afternoon Justine,

I was able to locate minutes, resolutions, and a staff report regarding TRAKit. These are available electronically and I’ve attached them to this email. The minutes show that the item was approved originally in July 22, 1998. Please let me know if this provides the information that you need.

If not, please submit the copying fee of $86.85 for 579 pages of responsive records. If you would like the documents mailed, please make arrangements with me before mailing the fee. Thank you.

Best Regards,

Jennifer Ekblad, CMC

Deputy City Clerk
City Clerk’s Office | City of Escondido
760-839-4080 | jekblad@escondido.org<mailto:jekblad@escondido.org>

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From: Justine Desmond

Hi Jennifer,

This is hugely helpful! Thank you.

Best wishes,

Justine Desmond

From: Jennifer Ekblad

Wonderful, I will close your request with our office, but please don’t hesitate to contact me if you have any other questions or concerns, thank you.

Best Regards,

Jennifer Ekblad, CMC

Deputy City Clerk
City Clerk’s Office | City of Escondido
760-839-4080 | jekblad@escondido.org<mailto:jekblad@escondido.org>

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