Local level SAEC policies/data (Ellenville Village Police Department)

Vanessa Nason filed this request with the Ellenville Village Police Department of Ellenville, NY.

It is a clone of this request.

Due Aug. 31, 2017
Est. Completion None
Status
Awaiting Response

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Vanessa Nason

From: Chief Mattracion

Hello I am receipt of your request please be advised that we are small agency and we do not have many rapes if any on a given year. All of our kits are submitted to the forensic unit of the state police when we do have a rape. There will not be much data associated with the request. Pursuant to nys executive law all kits are submitted for testing. Since we are small what specifically can I provide to you in your request to simplify and speed it up for you. Ty CHief
Sent from my Verizon, Samsung Galaxy smartphone

From: Chief Mattracion

To whom it may concern I provided you with our response on Aug 18 I have requested that you respond specifically to areas that will apply to this agency and in the content area I gave you a response to your request. Once again I am asking you to review my pre ious response to you and if you can narrow down what you are looking for in order to expedite the request. Further in order to protect the victims rights in these cases some information will not be provided. If you are still seeking the same info then let me know that as,well. Thank you Chief Mattracion
Sent from my Verizon, Samsung Galaxy smartphone

From: Vanessa Nason

Hi,

Would you be able to just focus on these points of the request?

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations. (You've said you send all kits to the forensic unit of the state police, so am I correct in saying you do not have a backlog of unprocessed rape kits?)

Please let me know if this helps narrow it, or if you need further clarification.

Thanks,
Vanessa

From: Chief Mattracion

I am on vacation will provide you with info you requested next week ty chief
Sent from my Verizon, Samsung Galaxy smartphone

From:

Hi:
Most all of this is workable to the point from 2010 through now as we were
only outfitted with computers effective September 2010 for our records
keeping systems. In August 2011 our entire Police station was destroyed by
flooding waters from Hurricane Irene which included our records room that
had all our manually kept records prior to 2010 were destroyed. So I can
only provide you with records from 2010 through the present day as they
were all kept by computer. So that being said all the info you requested
will be provided from the dates above through present. If this is a
problem let me know before we compile this info for you. If not I will get
this to you within the next two weeks. Thank You Chief Mattracion

From: Vanessa Nason

That's okay. I understand!

Thanks so much for your help. Please send what you have.

Best,
Vanessa

From: Chief Mattracion

I was,hoping to have it completed this week I am doing this at no cost to you so the pace is a,little slower. I anticipate weeks and or early next week and will forward by us,mail. Thank you Chief Mattracion
Sent from my Verizon, Samsung Galaxy smartphone

From:

To Whom it may concern:

Your foil request information is now complete-Please see below for details
and a copy of all info has been sent by US Mail to your office.

Included in your request is a copy of of our policies and procedures in
regards to Sex Assault kits under Policy #730,in addition to our Sex
Victims policy and evidence policy. All of our evidence for sex kits, DNA,
Blood etc is sent to the New York State Police Lab in Newburgh NY for
testing. All kits are collected by a SANE(Sexual Assault Nursing Exam)
unit Nurse at either Kingston City Hospital or St Francis Hospital in
Poughkeepsie, and all exams are done by a member of that unit with crime
victims unit member present during same, and collected in accordance with
their protocols and that of the Ulster County District Attorneys Office.
All kits collected by this agency have been tested and there are no
unprocessed kits in our possession pursuant to our policies and the number
of kits collected is 21. I want to thank you for patience in this matter
and if you have any further questions please contact me.
October 16, 2017
Ellenville Village Police Department
Chief Philip S Mattracion

Files

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