2018 Vigilant Data Sharing Information (Elk Grove Police Department)

Dave Maass filed this request with the Elk Grove Police Department of Elk Grove, CA.
Status
Completed

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

From:

Good afternoon,

The Office of the City Clerk of the City of Elk Grove has received your request for public records dated February 13, 2018, and has started the process of identifying the specific records that may be responsive to your request. Within 10 days, the City will notify you of whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City of Elk Grove, and provide you with an anticipated date of availability, if not the records themselves. If additional time is necessary to identify records, we will so notify you.

While the City attempts to provide records in electronic format whenever possible to avoid the cost of duplication and mailing, the City will require payment of all costs of duplication, as authorized by Government Code section 6253(b), prior to the release of any copied records.

Please let me know if you have any questions or need additional information at this time. Please reference RFI-18-036 when inquiring about this item.

Brenda Haggard, CMC
Assistant City Clerk

City of Elk Grove
8401 Laguna Palms Way, 1st Floor
Elk Grove, CA 95758

*:916.627.3453 | 7:916.627.4400
*:bhaggard@elkgrovecity.org

www.elkgrovecity.org<http://www.elkgrovecity.org/>

________________________________

By sending us an email (electronic mail message) or filling out a web form, you are sending us personal information (i.e. your name, address, email address or other information). We store this information in order to respond to or process your request or otherwise resolve the subject matter of your submission.

Certain information that you provide us is subject to disclosure under the California Public Records Act or other legal requirements. This means that if it is specifically requested by a member of the public, we are required to provide the information to the person requesting it. We may share personally identifying information with other City of Elk Grove departments or agencies in order to respond to your request. In some circumstances we also may be required by law to disclose information in accordance with the California Public Records Act or other legal requirements.

From: Elk Grove Police Department

Good afternoon,

The City of Elk Grove has identified records responsive to your Public Records Act request dated February 13, 2018. Those records are attached for your review.

Please let me know if you have any questions or require additional information at this time.

Thank you for contacting the City of Elk Grove.

Brenda Haggard, CMC
Assistant City Clerk

City of Elk Grove
8401 Laguna Palms Way, 1st Floor
Elk Grove, CA 95758

*:916.627.3453 | 7:916.627.4400
*:bhaggard@elkgrovecity.org

www.elkgrovecity.org<http://www.elkgrovecity.org/>

________________________________

By sending us an email (electronic mail message) or filling out a web form, you are sending us personal information (i.e. your name, address, email address or other information). We store this information in order to respond to or process your request or otherwise resolve the subject matter of your submission.

Certain information that you provide us is subject to disclosure under the California Public Records Act or other legal requirements. This means that if it is specifically requested by a member of the public, we are required to provide the information to the person requesting it. We may share personally identifying information with other City of Elk Grove departments or agencies in order to respond to your request. In some circumstances we also may be required by law to disclose information in accordance with the California Public Records Act or other legal requirements.

From: Dave Maass

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Dave Maass

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