Communication Services Contract - Colorado - 2018 (El Paso County Sheriff)

Beryl Lipton filed this request with the El Paso County Sheriff of El Paso County, CO.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From:

I have received your request. This will take approximately 7 hours to complete. According to County Policy you get the first hour free and $30.00 per hour after that, bringing the cost of your request to $180.00.

Would you still like us to proceed?

Jacqueline Kirby
Media Relations Manager/PIO
El Paso County Sheriff's Office
27 E. Vermijo Avenue
Colorado Springs, CO 80903
719-520-7183- Office
719-323-8736 - Cell

From: El Paso County Sheriff

I have again received the same request on August 23, 2018. The request is attached. Would you like to pay the fee for us to proceed with your request?

Jacqueline Kirby
Media Relations Manager
El Paso County Sheriff's Office

From: El Paso County Sheriff

Dear Beryl,
I just received this request this morning. Were these documents ever sent? In the event you still need this information, the files consist of 48 pages at 25 cents per page, plus postage, may I suggest ordering the CD with the files copied onto the CD. There is a flat rate of $10 plus postage. See the attachment for payment and additional information on requesting these documents. If you need to send payment, please make the check out to "El Paso County" and refer to Contract 11-046, Inmate Telephone, and mail to the address below.

You may find more information on BidNet and that information is free after registration. El Paso County has joined many other local government offices and agencies participating in the Rocky Mountain E-Purchasing System (Bidnet). Vendor registration is free and El Paso County encourages all local vendors to take advantage of this new system. To receive access to bid solicitations from many local government agencies businesses are encouraged to register at: www.rockymountainbidsystem.com<http://www.rockymountainbidsystem.com/>

Thank you,

Ron Neely
Procurement Specialist II
Certified Professional Public Buyer
El Paso County, Financial Services
Contracts & Procurement Division
210 S. Tejon St., Suite 138
Colorado Springs, CO 80903
P. 719.520.6489 | F. 719.520.6730
RonaldNeely@ElPasoCo.com<mailto:RonaldNeely@ElPasoCo.com>

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