Triax athletic proximity monitors - Eatonville School District #404 – Eatonville, WA.

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

REQUEST FOR DOCUMENTS, COMMUNICATIONS, AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, PAPER RECORDS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, TELEPHONE LOGS, VIDEO RECORDINGS, MEETING AGENDAS and MINUTES, ANY AND ALL RECORDS referencing the following subjects/or topics for the period of time between January 1, 2020 – August 26, 2021:

SUBJECTS:

“Athletic Proximity Monitors”
“GPS Monitors”
“Tracking Monitors”
“Tracking devices”
“Tracetag”
“Triax”

I also request any and all records in the District’s possession referencing the location and proximity tracking of Eatonville School District students and location and proximity tracking of Eatonville School District Teachers and Staff.
ADDITIONAL REQUEST FOR DATA: I request a complete electronic copy of any and all tracking device data collected by Eatonville School District as well as complete non-exempt copies of all tracking device authorization forms, contracts, purchase orders, etc. in accordance with the definition of “Writings” RCW 42.56.010(4).

Please include alternate spellings for the subject of tracking devices and proximity location devices in any reasonable search for responsive records in the District’s possession regarding these topics.

With respect to requests for records that include "communications," I am requesting all emails, text messages, and telephone records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home by district employees to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).

With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

If any public records regarding the requested subjects have been destroyed or disposed of, please provide a detailed accounting of what records were destroyed, when the records were destroyed, by whom the records were destroyed, and specific reference to the public policy authority and justification for the destruction of these public records.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer this public records request to be filled electronically, and that all emails to be produced in MICROSOFT .pst format if available and via e-mail attachment format or unprotected internet cloud link if possible, or via US MAIL on USB FLASH DRIVE or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

FREE EATONVILLE

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Free Eatonville

September 5, 2021

TO: public.records@eatonville.wednet.edu

Subject: Washington Public Records Act Request: Triax athletic proximity monitors - Eatonville School District #404 – Eatonville, WA. sent electronically on 08-27-2021 (9 DAYS AGO)

Hello,

A public records request was sent electronically on 08-27-2021 to public.records@eatonville.wednet.edu. It has been nine (9) days and no response to this public records request has been received.

Please note: Washington Governor Jay Inslee's Proclamation 20-28.3 (May 12, 2020) and the Washington State Legislature May 11 Extension Letter – Extended suspension of the 5-day response period through May 31 2020, however not for requests received electronically. All public records requests received electronically on or after May 12, 2020 are required to be responded to within five (5) business days.

Attached for your reference is a copy of Proclamation 20-28.3 (May 12, 2020).

Also attached is another copy of the original public records request dated 08-27-2021.

We look forward to your timely response as per Washington State Law.

Thank you.

*** ORIGINAL ELECTRONIC PUBLIC RECORDS ACT REQUEST 08-27-2021 (9 DAYS AGO) ***

August 27, 2021

Subject: Washington Public Records Act Request: Triax athletic proximity monitors - Eatonville School District #404 – Eatonville, WA.

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

REQUEST FOR DOCUMENTS, COMMUNICATIONS, AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, PAPER RECORDS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, TELEPHONE LOGS, VIDEO RECORDINGS, MEETING AGENDAS and MINUTES, ANY AND ALL RECORDS referencing the following subjects/or topics for the period of time between January 1, 2020 – August 26, 2021:

SUBJECTS:

“Athletic Proximity Monitors”
“GPS Monitors”
“Tracking Monitors”
“Tracking devices”
“Tracetag”
“Triax”

I also request any and all records in the District’s possession referencing the location and proximity tracking of Eatonville School District students and location and proximity tracking of Eatonville School District Teachers and Staff.
ADDITIONAL REQUEST FOR DATA: I request a complete electronic copy of any and all tracking device data collected by Eatonville School District as well as complete non-exempt copies of all tracking device authorization forms, contracts, purchase orders, etc. in accordance with the definition of “Writings” RCW 42.56.010(4).

Please include alternate spellings for the subject of tracking devices and proximity location devices in any reasonable search for responsive records in the District’s possession regarding these topics.

With respect to requests for records that include "communications," I am requesting all emails, text messages, and telephone records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home by district employees to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).

With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

If any public records regarding the requested subjects have been destroyed or disposed of, please provide a detailed accounting of what records were destroyed, when the records were destroyed, by whom the records were destroyed, and specific reference to the public policy authority and justification for the destruction of these public records.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer this public records request to be filled electronically, and that all emails to be produced in MICROSOFT .pst format if available and via e-mail attachment format or unprotected internet cloud link if possible, or via US MAIL on USB FLASH DRIVE or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

FREE EATONVILLE

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Free Eatonville

Hello Ms. Hamilton,

Thank you for your email of 09-07-2021.

You state in your email:

“Request e mail did not accept the response. It will be resent today a second time.”

Please email a complete copy of the email message header including the globally unique message-ID for the your email “Subject: PRR response” you sent on Friday Fri, Sep 3, 2021 at 3:45 PM:

---------- Forwarded message ---------
From: Debi Hamilton <d.hamilton@eatonville.wednet.edu>
Date: Fri, Sep 3, 2021 at 3:45 PM
Subject: PRR response

Also, please send a complete copy of the email “bounce notification” you received as well as any supporting documentation you have supporting your assertion that the “Request e mail did not accept the response.”

Thank you.

RE: Violation of RCW 42.56.520(1) - Public Records Act Request PRR-2021-018 - Eatonville School District #404

Hello Ms. Hamilton,

Thank you for your email containing supporting documentation of Eatonville School District #404 (The District) noncompliance with RCW 42.56.520(1) RE: initial 5-day response acknowledgement letter following the District receipt of the instant Public Records Act Request PRR-2021-018.

Please note the District is in violation of RCW 42.56.520(1) and I formally object.

Please take note of this factual timeline summary:

Eatonville School District #404 (The District) receives Public Records Act Request PRR-2021-018 electronically on Friday 8-27-21 via email address <public.records@eatonville.wednet.edu>.

The District allegedly sends an initial 5-day response acknowledgement letter for PRR-2021-018 dated Wednesday 09-01-2021 to an email address that does not exist on Friday 09-03-21 at 3:45pm.

The District receives an instant “email bounce” notification ADDRESS NOT FOUND within the same 60 seconds of “automated” transmission of the District initial 5-day response acknowledgement letter on Friday 09-03-21 at 3:45pm.

The District was immediately notified its initial 5-day response acknowledgement letter had not been successfully delivered to the PRA requester:

“Your message wasn't delivered to 118556- 45506899@rrequests.muckrock.com because the domain rrequests.muckrock.com couldn't be found. Check for typos or unnecessary spaces and try again.”

The District did not re-send the initial 5-day response acknowledgement letter for PRR-2021-018 on Friday 09-03-2021 the date of the statutory 5 day deadline for a initial response to PRR-2021-018 via RCW 42.56.520(1).

The District did not send the initial 5-day response acknowledgement letter for PRR-2021-018 the next day on Saturday 09-04-2021.

On Sunday 09-05-2021 this requestor sent the District an email inquiring as to why no response to PRR-2021-018 had yet been received.

The next day on Monday 09-06-2021 the District did not send the initial 5-day response acknowledgement letter for PRR-2021-018, nor did the District respond to the requestor’s email inquiry.

Finally on Tuesday 09-07-2021 the District provided the acknowledgement letter dated 09-01-2021 via email.

Why the District chose not to send the statutory 5-day PRA acknowledgement letter dated 09-01-21 the same day the acknowledgement letter was drafted and signed on 09-01-21 is unknown.

Why the District chose to send the statutory 5-day PRA acknowledgement letter dated 09-01-21 via an automated email service two (2) days later on 09-03-21 to an email address that does not exist is unknown.

Why the District did not respond to this requestors’ email inquiry on Monday 09-06-2021 nor send the statutory 5-day PRA acknowledgement letter dated 09-01-21 on Monday 09-06-2021 is unknown.

Ms. Hamilton, please provide all responsive records for the instant Public Records Act Request PRR-2021-018 immediately.

Please consider this email constructive notice of intent to seek relief under RCW 42.56.550.

Thank you.

RE: Payment SENT 10-19-21 Public Records Act Request PRR-2021-018 - Eatonville School District #404

Hello Ms. Hamilton,

On 10-19-21 Payment in the amount of $23.30 for 1ST INSTALLMENT was sent per your attached invoice to:

Eatonville School District #404
Attention Kim Henley REF: 2021-018
PO BOX 698
Eatonville, WA. 98328

As of today's date 11-02-21 (14 days later) no records have been received.

Ms. Hamilton, please provide all responsive records for the instant Public Records Act Request PRR-2021-018 immediately.

Thank you.