Eatonville School District #404 - REQUEST FOR COMMUNICATIONS AND WRITINGS - January 1, 2018 – November 2, 2021
| Tracking # |
PRR 2122-004 |
| Submitted | Nov. 3, 2021 |
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Communications
From: Free Eatonville
To Whom It May Concern:
Pursuant to the Washington Public Records Act [Chapter 42.56 RCW] I hereby request the following records:
REQUEST FOR COMMUNICATIONS AND WRITINGS – PUBLIC RECORDS REQUEST FOR ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, AND TELEPHONE LOGS of the following individuals for the period of time between January 1, 2018 – November 2, 2021:
Superintendent Gary Neal
Former Superintendent Krestin Bahr
Executive Assistant Debi Hamilton
Executive Assistant Bonnie Christian
Athletic Director Gavin Kralik
Business Manager Krista Heersink
Human Resources Director Kim Knight
Human Resources Coordinator Kalinda Lewis
Board Secretary Kim Henley
School Board Director Jeff Lucas
School Board Director Matt Marshall
School Board Director Paulette Gilliardi
School Board Director Roger Andrascik
School Board Director Liza Klumpar
School Board Director Ronda Litzenberger
School Board Director Kyle Perry
With respect to requests for records that include "communications," I am requesting all emails, text messages, and telephone records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).
With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
This request specifically includes - and the District is specifically directed to obtain, preserve in native format, and produce - any records pertaining to public business that exist on any computers, hard drives, portable phones, jump drives, BlackBerries, iPhone, Kindle, IPad, or other devices, or in email, data, voice mail, or text mail accounts owned, controlled or paid for, directly or indirectly, by any agency or 3rd party.
In the event the District chooses to provide the records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.
If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.
For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).
I request electronic production of all records in the original NATIVE electronic format for each record.
For emails I request production of emails in native MICROSOFT .pst (personal storage table) format which allows for a virtually infinite number of emails to be produced in a single digital file, providing for economy and convenience. If the .pst format is not available, I would request production of email in .pdf (portable document format) another widely accepted format for email production providing similar economy and convenience of a virtually infinite number emails bundled into a single digital .pdf file.
I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.
THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.
The requested documents will be made available to the general public.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Free Eatonville
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 3, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Free Eatonville
MuckRock News - DEPT MR 120912
requests@muckrock.com
RE: Public Records Request Received November 3, 2021
File number: PRR 2122-004
This letter is to acknowledge your public records request dated November 3, 2021, which was received in this office on November 3, 2021, for the following documents:
REQUEST FOR COMMUNICATIONS AND WRITINGS – PUBLIC RECORDS REQUEST FOR ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, AND TELEPHONE LOGS of the following individuals for the period of time between January 1, 2018 – November 2, 2021:
Superintendent Gary Neal
Former Superintendent Krestin Bahr
Executive Assistant Debi Hamilton
Executive Assistant Bonnie Christian
Athletic Director Gavin Kralik
Business Manager Krista Heersink
Human Resources Director Kim Knight
Human Resources Coordinator Kalinda Lewis
Board Secretary Kim Henley
School Board Director Jeff Lucas
School Board Director Matt Marshall
School Board Director Paulette Gilliardi
School Board Director Roger Andrascik
School Board Director Liza Klumpar
School Board Director Ronda Litzenberger
School Board Director Kyle Perry
We are searching for records this office may have in response to your request and I estimate it will take until June 10, 2022 to determine the location, nature and amount of records that may be responsive. If this time assessment requires adjustment, I will advise you.
Please contact me at 360-879-1000 if you have any questions. Thank you for allowing us to assist you.
Sincerely,
KaLinda Lewis
Public Records Officer
From:
To whom it may concern;
Please find attached a letter from attorney John Zilavy for your review. Should you have any questions or concerns, please feel free to contact our office.
Thank you,
Monica L. Schwandt
Monica L. Schwandt | Legal Assistant
DIRECT 206.462.6778 |TOLL FREE 800.722.3815
MLS@pattersonbuchanan.com<mailto:MLS@pattersonbuchanan.com>
SEATTLE
PORTLAND
1000 Second Ave., 30th Floor
1050 SW Sixth Ave., Ste 1100
Seattle, WA 98104
Portland, OR 97204
P: (206) 462-6700 | F: (206) 462-6701
P: (503) 200-5400 | F: (503) 200-5401
[cid:image001.png@01D7D65C.34B4FA10]
CONFIDENTIALITY NOTICE: This email message may be protected by the attorney/client privilege, work product doctrine or other confidentiality protection. If you believe that it has been sent to you in error, do not read it. Please reply to the sender that you have received the message in error, then delete it. Thank you.
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image001
From: Eatonville School District
An interim response, stating the request is being processed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 3, 2021. You previously indicated that it would be completed on Jan. 21, 2022. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Hello,
Thank you for your email. We are currently working to gather the
information required to fulfill your public records request. The district
will need additional time to complete your public records request. The
district's public records officer that works to complete the public records
requests has been unavailable and out of the office for an extended period
of time due to a family emergency. Because of this, we have determined that
additional time is needed due to the staffing shortages and the
extensive nature of this request.
We are working to provide the first installment of data of the information
requested. Once completed we will provide you with an estimation of costs
for that installment. An estimation date for the completion of the first
installment has been extended to July 29th, 2022. The additional time is
necessary because of the substantial request. Thank you for your patience
regarding this matter. It is greatly appreciated. Please let us know if
there is specific information or particular subject matter you are
searching for. Identifying search parameters may assist in the data
gathering process and lessen the time it takes to complete your records
request.
Thank you.
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 3, 2021. You had previously indicated that it would be completed on Jan. 21, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Hello,
I sent a notification of an updated response date on January 18,2022. Due
to circumstances previously listed we have had to extend the date of
providing the first installment of your request. I have copied the previous
message sent on 1/18/22 below for reference;
On Jan. 18, 2022:
Subject: Re: Washington Public Records Act Request: Eatonville School
District #404 - REQUEST FOR COMMUNICATIONS AND WRITINGS - January 1, 2018 –
November 2, 2021
Hello,
Thank you for your email. We are currently working to gather the
information required to fulfill your public records request. The district
will need additional time to complete your public records request. The
district's public records officer that works to complete the public records
requests has been unavailable and out of the office for an extended period
of time due to a family emergency. Because of this, we have determined that
additional time is needed due to the staffing shortages and the
extensive nature of this request.
We are working to provide the first installment of data of the information
requested. Once completed we will provide you with an estimation of costs
for that installment. An estimation date for the completion of the first
installment has been extended to July 29th, 2022. The additional time is
necessary because of the substantial request. Thank you for your patience
regarding this matter. It is greatly appreciated. Please let us know if
there is specific information or particular subject matter you are
searching for. Identifying search parameters may assist in the data
gathering process and lessen the time it takes to complete your records
request.
Thank you.
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
Thank you for your patience and understanding while working to complete the
extensive record request.
--
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
360.879.1026
"He who laughs most, learns best." - John Cleese
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 3, 2021. You had previously indicated that it would be completed on Jan. 21, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 3, 2021. You had previously indicated that it would be completed on Jan. 21, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Hello
As previously stated on 1/18/22 and again on 1/22/22. We are working to
provide the first installment of data of the information requested. Once
completed we will provide you with an estimation of costs for that
installment. An estimation date for the completion of the first
installment has been extended to *July 29th, 2022*. The additional time is
necessary because of the substantial request. Thank you for your patience
regarding this matter. It is greatly appreciated. Please let us know if
there is specific information or particular subject matter you are
searching for. Identifying search parameters may assist in the data
gathering process and lessen the time it takes to complete your records
request.
Thank you.
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
From: Eatonville School District
Hello,
We have been working extensively to gather all items listed within your
Public Records Request. The school district will need to provide the
requested information in installments due to the substantial size of the
request.
We have gathered the requested email data pertaining to Public Records
Request File Number PRR 2122-004. The first installment (Installment #1)
consists of all emails of the following individuals for the time period
between January 1, 2018 – November 2, 2021:
Superintendent Gary Neal
Former Superintendent Krestin Bahr
Executive Assistant Debi Hamilton
Executive Assistant Bonnie Christian
Athletic Director Gavin Kralik
Business Manager Krista Heersink
Human Resources Director Kim Knight
Human Resources Coordinator Kalinda Lewis
Board Secretary Kim Henley
School Board Director Jeff Lucas
School Board Director Matt Marshall
School Board Director Paulette Gilliardi
School Board Director Roger Andrascik
School Board Director Liza Klumpar
School Board Director Ronda Litzenberger
School Board Director Kyle Perry
We estimate that Installment #1 of request PRR 2122-004 to be $43,169.05.
Per RCW 42.56. 120 the agency may require the requestor make a deposit in
an amount not to exceed 10% of estimated costs. The deposit total for
Installment #1 is $4,316.90. This total would need to be received by the
district within 30 days to be able to proceed in fulfilling your desired
Public Records Request. Please send payment to:
Eatonville School District
PO Box 698
Eatonville, WA 98328
If you would like to amend your request or supply key search words to
reduce these costs, please let us know and we would be glad to update the
parameter of your Public Records Request. Please be aware that if a
response or a payment is not received within 30 days of this notification
the request will be closed due to non-response.
Respectfully,
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
360.641.1026
"You can't go back and change the beginning, but you can start where you
are and change the ending." - C.S. Lewis
From: Eatonville School District
Hello,
This email is to inform you that we have not received the necessary payment
to be able to produce the first installment of PRR 2122-004 regarding your
request for ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, TELEPHONE
COMMUNICATIONS, TELEPHONE MESSAGES, AND TELEPHONE LOGS from a list of
identified individuals. Additionally we did not receive any responses to
amend or adjust search parameters, as requested on the date of 3/7/2022.
Because it has been over 30 days without a response or payment made, we now
consider PRR 2122-004 to be closed as an abandoned request.
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
360.641.1026
"You can't go back and change the beginning, but you can start where you
are and change the ending." - C.S. Lewis
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