Executive Session Minutes (Plymouth County) (Duxbury Town Clerk)

Caitlin Russell filed this request with the Duxbury Town Clerk of Duxbury, MA .
Status
Completed

Communications

From: Caitlin Russell

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

To whom it may concern,
Pursuant to Massachusetts General Law Chapter 66, Section 10, I'm requesting all executive session minutes generated, by the Swansea Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public. Once released, I plan to make the information available to the public online, free of charge.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caitlin Russell

From: Susan Kelley

Your request for Swansea BOS minutes should be made to Swansea not Duxbury.

I do not have any information that you are requesting.

Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Caitlin Russell

My apologies for the error in my previous email in which I requested Swansea's board minutes. I'm seeking the executive session minutes produced by the town of Duxbury's board of selectmen for the years 2010-2015. Thank you.
Caitlin Russell

From: Susan Kelley

Received

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Susan Kelley

Good afternoon –

My apologies for the short reply to your last email – as I am sure you know, this office is in the midst of early voting and preparations for the Presidential Election.

The individual to whom I would direct your email for assistance in gathering the information regarding 2010-2015 BOS Executive Session minutes is on extended medical leave. Due to her absence and the demands on the clerk’s office due to the election, I respectfully request an extension to produce the information requested. I believe an additional 25 business days would be sufficient.

Please advise if this requested extension is acceptable.
Best,
Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Duxbury Town Clerk

An acknowledgement letter, stating the request is being processed.

From: Susan Kelley

The Town Manager’s executive assistant remains out on leave. I will work with the office to secure the documents to satisfy your request.

Let me speak with them and I will provide you with an estimated date of completion.

Please let me know if this is satisfactory
thanks

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Susan Kelley

Good afternoon,
I contacted the Selectmen’s office and all of the executive session minutes that have been approved and released can be found on the Town’s website on the Selectmen’s page.

The link below will take you to the listing of minutes by year.

If you have any questions or need additional information to satisfy your request, please contact me.

http://www.town.duxbury.ma.us/Public_Documents/DuxburyMA_CouncilMin/
thanks
Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Susan Kelley

As you can see by my response below (emailed on November 28th), the executive session minutes that you requested (2010 – 2015) can be found on the Town’s website at www.town.duxbury.ma.us<http://www.town.duxbury.ma.us> under administration/Board of Selectmen/Minutes.

If you need additional information or do not have access to the internet to review/print the information, please let me know.

Please confirm receipt of this information and satisfaction of your request for the records.

Thank you,
Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Caitlin Russell

Sorry for the duplicate email! Can you tell me the dates of the meeting minutes that are being withheld, and which public records exemptions allow the town to withhold them?

From: Susan Kelley

I will research that information for you – I expect to be able to provide that information by the end of business Monday.

Please let me know if there is anything additional.
Thanks
Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Susan Kelley

Good afternoon,

As promised, attached is the list of BOS Executive Session minutes not yet released for the period 2010-2015.

If you have any additional questions, please contact me.

Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

From: Susan Kelley

Good afternoon,

I noticed that my response to your public records request for BOS executive session minutes has already been posted on Muckrock.com. I ask for 2 things:

1. There is a document (letter) related to the Town of Winchester that is posted as a document under Duxbury’s response to the records request.

2. The spreadsheet I sent containing the information was posted in a format that can be edited. I respectfully request that if the information is posted on your site that you protect the document.

Thank you
Susan Kelley

Susan C. Kelley

Town Clerk
Notary Public
Burial Agent
878 Tremont Street
Duxbury MA 02332
Phone: 781-934-1100 x5450
Fax: 781-934-1133

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