Downingtown Area School District Universal Waste Disposal Records
| Submitted | June 5, 2015 |
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Communications
From: Cindy Long
To Whom It May Concern:
Pursuant to Pennsylvania Right to Know Act, I hereby request the following records:
Copy of electronics waste disposal and/or electronics waste recycling contracts for 2014 & 2015 for all School District facilities.
Copy of hard drive shredding and/or hard drive disposal contracts for 2014 & 2015 for all School District facilities.
Copy of universal waste disposal, including florescent light bulbs and batteries, contracts for for 2014 & 2015 for all School District facilities.
Copy of all procurement records of light bulbs, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
Copy of all procurement records of batteries, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
Copy of all recycling/disposal records of light bulbs, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
Copy of all recycling/disposal records of batteries, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
Records of electronics waste, including computers, electronics and TVs, recycled for the previous 3 years including destination of material for 2014 & 2015 for all School District facilities.
Copy of School District’s due diligence policy (or equivalent) for handling end of life electronics. Including criteria for selecting an electronics recycler for 2014 & 2015 for all School District facilities.
Copy of School District’s written policy (or equivalent) for complying with Act 108 of 2010 (Covered Device Recycling Act) for 2014 & 2015 for all School District facilities.
Copy of School District’s written policy (or equivalent) for complying with 25 PA Code 261a.5 (b) for 2014 & 2015 for all School District facilities.
List or records of any fines, penalties or warnings received by School District in regards to improper disposal of Universal Waste including light bulbs, batteries and electronics.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Cindy Long
From: Warihay, Ginny
As Open Records Officer for the district and pursuant to the Right to Know Act, I am in receipt of your Right To Know request emailed Friday, June 5, 2015
The School District requires an extension of 30 days’ time to review or prepare its response to your written request for the following reason:
[cid:image001.png@01D0A466.1858B2F0]Your request for access requires redaction of a public record.
[cid:image001.png@01D0A466.1858B2F0]Your request for access requires retrieval of a record stored in a remote location.
[cid:image001.png@01D0A466.1858B2F0]Your request does not comply with the School District’s policy regarding access to public records.
[cid:image001.png@01D0A466.1858B2F0]A legal review is necessary to determine whether the requested record is a public record subject to disclosure.
[cid:image002.png@01D0A466.1858B2F0]A response to your request cannot be accomplished within 5 business days due to staffing limitations.
THE PROCEDURE TO APPEAL THE DENIAL OF ACCESS UNDER THE ACT:
You have the following appeal rights, if you deem this a denial of your request. You may file an appeal in writing with the Office of Open Records, Nathanael Byerly, Acting Director, Office of Open Records, Commonwealth Keystone Building, 400 North Street, 4th Floor, Harrisburg, PA 17120 as designated under Section 503 of the Act within 15 days of the mailing date of this response or within 15 business days of the deemed denial. The appeal shall state the grounds upon which you assert that the record is a public record and shall address any grounds stated by this agency for delaying or denying the request. You may then have further appeal rights under the Act depending upon the decision of the Office of Open Records.
DATE OF THIS RESPONSE:
June 11, 2015
NAME, TITLE, BUSINESS ADDRESS, BUSINESS TELEPHONE NUMBER OF OPEN RECORDS OFFICER ON WHOSE AUTHORITY THE RESPONSE IS ISSUED:
Virginia B. Warihay
Open Records Officer
Downingtown Area School District
540 Trestle Place
Downingtown, PA 19335
610-269-8460
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 5, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: Warihay, Ginny
We replied to your original request with the 30 day extension We will be in contact by July 10 with the cost estimate for the documents.
Ginny Warihay
Sent from my iPhone
From: Warihay, Ginny
(1) A DESCRIPTION OF THE RECORD REQUESTED
As Open Records Officer for the district and pursuant to the Right to Know Act, I am in receipt of the Right to Know request e-mailed on June 5, 2015.
(2) DISTRICT RESPONSE
· Per district policy, the cost for these documents is as follows:
200 pages x $.25 per copy = $50.00
Postage = $ 5.05
TOTAL: $55.05
A check for the above amount should be made payable to the Downingtown Area School District and sent to my attention at 540 Trestle Place, Downingtown, PA 19380. Documents can be mailed (including postage) or can be picked up (excluding postage) upon receipt of payment. Please let me know if you wish to stop at central office to pick them up.
(3) THE PROCEDURE TO APPEAL THE DENIAL OF ACCESS UNDER THE ACT
You have the following appeal rights, if you deem this a denial of your request. You may file an appeal in writing with the Office of Open Records, Nathanael Byerly, Acting Director, Office of Open Records, Commonwealth Keystone Building, 400 North Street, 4th Floor, Harrisburg, PA 17120 as designated under Section 503 of the Act within 15 days of the mailing date of this response or within 15 business days of the deemed denial. The appeal shall state the grounds upon which you assert that the record is a public record and shall address any grounds stated by this agency for delaying or denying the request. You may then have further appeal rights under the Act depending upon the decision of the Office of Open Records.
(4) DATE OF THIS RESPONSE:
July 7, 2015
(5) NAME, TITLE, BUSINESS ADDRESS, BUSINESS TELEPHONE NUMBER OF OPEN RECORDS OFFICER ON WHOSE AUTHORITY THE RESPONSE IS ISSUED:
Virginia B. Warihay
Open Records Officer
Downingtown Area School District
540 Trestle Place
Downingtown, PA 19335
610-269-8460
From: MuckRock
Downingtown Area School District
ATTN: Virginia Warihay
540 Trestle Place
Downingtown, PA 19380
To Whom It May Concern:
Please find enclosed a check for $55.05 made payable to the Downingtown Area School District to satisfy the fee associated with the attached public records request.
Thank you.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 5, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Warihay, Ginny
Dear Ms. Long:
(1) A DESCRIPTION OF THE RECORD REQUESTED
As Open Records Officer for the district and pursuant to the Right to Know Act, I am in receipt of the Right to Know request e-mailed on June 5, 2015. Response received January 19, 2016.
(2) DISTRICT RESPONSE
a. Copy of electronics waste disposal and/or electronics waste recycling contracts for 2014 & 2015 for all School District facilities.
No documents exist.
b. Copy of hard drive shredding and/or hard drive disposal contracts for 2014 & 2015 for all School District facilities.
No documents exist.
c. Copy of universal waste disposal, including florescent light bulbs and batteries, contracts for for 2014 & 2015 for all School District facilities.
No documents exist.
d. Copy of all procurement records of light bulbs, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
e. Copy of all procurement records of batteries, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
f. Copy of all recycling/disposal records of light bulbs, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
g. Copy of all recycling/disposal records of batteries, including Bills of Lading, Shipping Documents and Invoices for 2014 & 2015 for all School District facilities.
For Items d-g above: These items will be reassembled and provided within three weeks time. These items were refiled when we received no payment or response for over 6 months.
h. Records of electronics waste, including computers, electronics and TVs, recycled for the previous 3 years including destination of material for 2014 & 2015 for all School District facilities.
Document attached
i. Copy of School District’s due diligence policy (or equivalent) for handling end of life electronics. Including criteria for selecting an electronics recycler for 2014 & 2015 for all School District facilities.
j. Copy of School District’s written policy (or equivalent) for complying with Act 108 of 2010 (Covered Device Recycling Act) for 2014 & 2015 for all School District facilities.
k. Copy of School District’s written policy (or equivalent) for complying with 25 PA Code 261a.5 (b) for 2014 & 2015 for all School District facilities.
For items i-k above: See Policies: 703 Sanitary Management, 703-AG2 Integrated Resource, Waste Management; 706.1 Disposal of Surplus Property Obsolete Equipment and Real Estate; 706.1-AG Surplus Property; 706.2 Financial Assistance Towards Purchase of Laptops and Other Electronic Devices/Disposal of Computers and Other Electronic Devices; 711 Recycling; 711-AG Recycling
Please use the link below to the district website Board Policies:
http://www.boarddocs.com/pa/down/Board.nsf/Public
l. List or records of any fines, penalties or warnings received by School District in regards to improper disposal of Universal Waste including light bulbs, batteries and electronics.
No documents exist.
(3) THE PROCEDURE TO APPEAL THE DENIAL OF ACCESS UNDER THE ACT
You have the following appeal rights, if you deem this a denial of your request. You may file an appeal in writing with the Office of Open Records, Eric Arneson, Executive Director, Office of Open Records, Commonwealth Keystone Building, 400 North Street, 4th Floor, Harrisburg, PA 17120 as designated under Section 503 of the Act within 15 days of the mailing date of this response or within 15 business days of the deemed denial. The appeal shall state the grounds upon which you assert that the record is a public record and shall address any grounds stated by this agency for delaying or denying the request. You may then have further appeal rights under the Act depending upon the decision of the Office of Open Records.
(4) DATE OF THIS RESPONSE:
January 28, 2016
(5) NAME, TITLE, BUSINESS ADDRESS, BUSINESS TELEPHONE NUMBER OF OPEN RECORDS OFFICER ON WHOSE AUTHORITY THE RESPONSE IS ISSUED:
Virginia B. Warihay
Open Records Officer
Downingtown Area School District
540 Trestle Place
Downingtown, PA 19335
610-269-8460
From: Downingtown Area School District
A cover letter granting the request and outlining any exempted materials, if any.
From: Downingtown Area School District
A copy of documents responsive to the request.
Files
pages