Procurement software and processes (County Clerk)

John Adams filed this request with the County Clerk of Dougherty County, GA.
Multi Request Procurement software and processes
Submitted June 11, 2020
Status
Completed

Communications

From: John Adams

Subject: Georgia Open Records Act Request: Procurement software and processes (County Clerk)

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To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Sincerely,

Arie Bronshtein

From: County Clerk

Subject: Re: Georgia Open Records Act Request: Procurement software and processes (County Clerk)

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I have forwarded this request to the county clerk, Jawahn Ware. She is copied on this response. Thanks

Wendy Howell
PIO, Dougherty Co. Government
Sent from my iPhone

From: County Clerk

Subject: <Receipt and request for clarification> RE: Georgia Open Records Act Request: Procurement software and processes (County Clerk)

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Greetings Arie Bronshtein-

Your request dated June 11, 2020 has been officially received on today.

Please clarify your request “all documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years”. Our software does not provide a signature on purchase orders and our software does not create or publish the aforementioned items. If you are requesting a copy of the unsigned purchase orders from the last five years associated with the request, please anticipate the cost for search, retrieval and production to be estimated at $42.00. I will need clarification if you desire documents or if my statement satisfies your inquiry.

Additionally, the law does not provide a provision requiring answers to questions to be provided, but as a courtesy I will share that our organization uses Oracle JD Edwards Enterprise One is our procurement software; we do not utilize software for published bids.

If a response is not received, we will deem your request satisfied and closed.

Sincerely,

Jawahn E. Ware
Certified County Clerk/Procurement Manager
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