Email system documentation (Department of Corrections)

Emma North-Best filed this request with the D.C. Department of Corrections of District of Columbia .
Tracking #

2018-06-21-1817F

Multi Request Email system documentation
Status
Completed

Communications

From: Emma North-Best


To Whom It May Concern:

Pursuant to the DC Freedom of Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Emma Best

From: D.C. Department of Corrections

Good Afternoon,

This is response to your below FOIA request, received this date and assigned Tracking # 2018-06-21-1817F.

Please be advised that the Office of the Chief Technology Officer (OCTO) conducts D.C. government email searches. So, when the D.C. Department of Corrections (DOC, an agency of the D.C. government) receives a FOIA request for emails, DOC submits a search request to OCTO. OCTO in turn conducts a search and produces records found to the DOC.

You are further advised to submit your request for documentation and any additional information you may need to OCTO. Its website is www.octo.dc.gov<http://www.octo.dc.gov>.

If you consider this response a denial of your request, you are advised that, under D.C. Official Code ยง 2-537 and 1 DCMR 412, you have the right to appeal to the Mayor or to the Superior Court of the District of Columbia.

If you elect to appeal to the Mayor, your appeal must be in writing and contain "Freedom of Information Act Appeal" or "FOIA Appeal" in the subject line of the letter as well as on the outside of the envelope. The appeal must include (1) a copy of the original request, (2) a copy of this letter, (3) a statement of the circumstances, reasons, and or arguments advanced in support of disclosure, and (4) a daytime telephone number, and e-mail and/or U.S. Mail address at which you can be reached. The appeal must be emailed to foia.appeals@dc.gov<mailto:foia.appeals@dc.gov> or mailed to the Mayor's Office of Legal Counsel (MOLC) at 1350 Pennsylvania Avenue, N.W., Suite 407, Washington, D.C. 20004. Further, a copy of all appeal materials must be forwarded to me.

Failure to follow these administrative steps will result in delay in the processing and commencement of a response to your appeal to the Mayor.

Sincerely,

OLUWASEGUN OBEBE
Records, Information & Privacy Officer
D.C. Department of Corrections
Office of the General Counsel
2000 Fourteenth Street, NW, 7th Floor
Washington, D.C. 20009
202-671-2055 (phone)
202-671-1705 (fax)
segun.obebe@dc.gov<mailto:segun.obebe@dc.gov>

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