Derby, Connecticut's inventory of vital records books and other source materials for pre-1900 vital records

Linda MacLachlan filed this request with the Town Clerk of Derby, CT of Derby, CT .
Est. Completion None
Status
No Responsive Documents

Communications

From: Linda MacLachlan

To Whom It May Concern:

Pursuant to the Connecticut Freedom of Information Act, I hereby request the following records:

A complete catalog, inventory, index, log, report, or other listing of (1) all the books in your possession or control which registrars used to record birth, marriages, deaths, and burials before 1900 (including any Land Records books and/or Town or Proprietors Meeting/Minutes/Record books which include any records of birth, marriages and deaths) and (2) other books, records, and documents in your possession or control which index, copy, regroup, reference or support town birth, deaths and marriages, including communications or reports of communication from ministers, justices of the peace, sextons, and other witnesses to any aspect of births, marriages, burials, and/or deaths prior to 1900.

I also request that, if possible and pursuant to Conn. Gen. Stat. § 1-212(d), fees be waived as I believe this request is in the public interest and not made for commercial gain. The requested documents will be processed by a representative of the news media/press and made available to the public at MuckRock.com.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 4 business days, as the statute requires.

Sincerely,

Linda MacLachlan

From: Town Clerk of Derby, CT

No such document list exists.
BONNIE PELOSO, CCTC
ASSISTANT CITY CLERK
70 WEST RIVER ST
MILFORD CT 06460
203-783-3210
FAX: 203-783-4856

May 2, 2018

To Whom It May Concern:

Pursuant to the Connecticut Freedom of Information Act, I hereby request the following records:

A complete catalog, inventory, index, log, report, or other listing of (1) all the books in your possession or control which registrars used to record birth, marriages, deaths, and burials before 1900 (including any Land Records books and/or Town or Proprietors Meeting/Minutes/Record books which include any records of birth, marriages and deaths) and (2) other books, records, and documents in your possession or control which index, copy, regroup, reference or support town birth, deaths and marriages, including communications or reports of communication from ministers, justices of the peace, sextons, and other witnesses to any aspect of births, marriages, burials, and/or deaths prior to 1900.

I also request that, if possible and pursuant to Conn. Gen. Stat. § 1-212(d), fees be waived as I believe this request is in the public interest and not made for commercial gain. The requested documents will be processed by a representative of the news media/press and made available to the public at MuckRock.com.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 4 business days, as the statute requires.

Sincerely,

Linda MacLachlan

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/town-clerk-12302/derby-connecticuts-inventory-of-vital-records-books-and-other-source-materials-for-pre-1900-vital-records-53065/?email=townclerk%40derbyct.gov&uuid-login=901e905d-95a6-4b80-b3fa-4ef7399ddf49#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 53065
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
Click here to unsubscribe@@http://www.ctclerks.com/QNotify/unsubscribe.aspx?EMAIL_ID=spaul@ci.milford.ct.us@@ | Powered by QNotify<http://www.qscend.com/notify> a product of QScend Technologies, Inc.

From: Linda MacLachlan

You have the statutory duty to protect and preserve your town's vital records books and related materials. Since they are public records open to Connecticut genealogists, you must have a way of making sure the records all remain in your possession and control. If a person tried to walk out of your office with a document they claimed was theirs, how could you prove it wasn’t? Please provide whatever lists you have of what you secure in your vault.
Thank You,
Linda MacLachlan

From: Town Clerk of Derby, CT

The City of Derby does not maintain that information.

I trust this satisfies your request.

Sincerely,

Marc J. Garofalo, MPA, CCTC
Town / City Clerk
City of Derby - 1 Elizabeth Street - Derby, CT 06418

From: Linda MacLachlan

Your office sent such a list titled “Original Town Records Survey, Pre-1820” to the Connecticut State Library’s History and Genealogy Section a century ago. Though I would prefer an update, I will accept a copy of that for starters
Thank You,
Linda MacLachlan

From: Town Clerk of Derby, CT

I will be out of the office through Friday August 10, 2018 and will have limited access to this email account.

Any meeting agendas sent to this email will be posted by the office staff as per normal procedure.

Any items that need my personal attention will be addressed when I return to the office.

If your matter is urgent please call 203.736.1462 Extension 2 or email - tuskowksi@derbyct.gov or mmartins@derbyct.gov.

From: Town Clerk of Derby, CT

Good Morning,

We have searched all of our records at the current City Hall and at the Old City Hall and have not found such a document from a century ago or any update to that document.

Sincerely,

Marc J. Garofalo, MPA, CCTC - Town / City Clerk

City of Derby - 1 Elizabeth Street - Derby, CT 06418

Files