Subject lines of "Denver Police Department GO#" emails

Lucy Parsons Labs filed this request with the Denver Police Department of Denver, CO.
Est. Completion None
Status
Fix Required

Communications

From: Lucy Parsons Labs


To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

-A copy all subject lines of all emails whose subject line contains either "Denver Police Department GO#" or "Denver Police Department GO".
and
-A copy all subjects/titles within a CAD system (or similar) whose subject/title contains either "Denver Police Department GO#" or "Denver Police Department GO". By subject/title, I'm specifically referring to the following section from DPD's operations manual, page 203:
"When officers make application to any court (e.g., search warrants, arrest warrants, Rule 41.1, and associated documents such as search warrant envelopes, sealed search warrant envelopes, return and inventory,etc.), officers will place the General Occurrence (GO) report number on those documents. a.If an existing location for the GO number does not exist on the document, officers will hand write or type: “Denver Police Department GO#” and note the GO number for the investigation."

Please only include records that were created between 2012 and the date of processing this request. If possible, and it wouldn't be unduly burdensome to do so, please also narrow this request to only those related to search warrants.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Lucy Parsons Labs

From: Denver Police Department

Good Morning,
Your request is extremely broad. We have identified at least 1,960 individuals within the Denver Police Department that may have emails responsive to this request. The cost of $33 per hour, will be charged for any research, retrieval, review and redaction of records we may identify as responsive to this request. Please advise if you would like to narrow your request and/or what budget you have allotted for this project.

Regarding your request for a search within the CAD system, we have not identified any records responsive to this request.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Lucy Parsons Labs

I'm unsure why you consider this request extremely broad as I'm not requesting the contents of the emails - only the subject line of each, which is its own record in the same sense that a body of an email is its own record. Your agency should have the tools to extract just the subject line both with ease, and without incurring large costs.

If your office needs any help extracting the information using ediscovery tools, I am more than happy to help by writing documentation, speaking to your technical staff, etc.

From: Denver Police Department

Good Afternoon,
If I am understanding your request correctly, you would like to know the number of times the email subject line of the "Denver Police Department GO#" or “Denver Police Department GO” was used within DPD since 2012?

Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Lucy Parsons Labs

Nope.

In a separate request, it was mentioned that there was no way to search for all search warrants, since there's no way to search for cases with search warrants. This request seeks to provide your office with a list of CRs upon the results of this request, as the DPD operations manual requires DPD to write or type "Denver Police Department GO#" in communications with judges. Once I receive the set of subject lines, I will be able to extract the CR #s and provide you those directly, assuming the operations manual is followed. The operations manual makes no requirement for whether the judge communications should be over email or through a CAD system (or similar), hence why I'm asking your agency to search in email AND through your CAD systems.

Hope that makes sense.

From: Denver Police Department

Good Morning –
I would like to set up a time next week so we can discuss this request in more detail over the phone. DPD’s Director of the Data Analysis Unit will also be included on this call so we can explain in greater detail why you’re request is not possible. Please let me know when you’re available next week.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Lucy Parsons Labs

Are you free to discuss next week?

From: Denver Police Department

Good Morning –
We have available time today. Please provide a time that works best for you.

Thanks,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Lucy Parsons Labs

Sorry, it will have to be tomorrow. Please call me at 2pm CST.

Thanks,
Matt

From: Denver Police Department

Good Morning
Can you do an earlier time today?

Thanks,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Denver Police Department

Or we can also do tomorrow in the afternoon.

Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Lucy Parsons Labs

Apologies, today was busier than expected. Let's do tomorrow afternoon. How does 2pm CST work?

Matt

From: Denver Police Department

Sounds great – please call the following number: 720-913-6402.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Denver Police Department

Good Afternoon –
After our long conversation, Christine and I reached out to our Technology Services Department within the City and also the vendor that created our records management system. Both agencies provided a very similar response, one of which is below:

“Versaterm does not currently support OCR of attachments and it is not in their roadmap for the future in the vRMS product.”

At this time we are unable to provide any further information.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

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