|Multi Request||Email system documentation|
|Submitted||June 17, 2018|
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To Whom It May Concern:
Pursuant to the Colorado Public Records Law, I hereby request the following records:
Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Dear Ms. Best:
The attached request dated June 18, 2018 that you mailed to the Denver Police Department "CPR Department" was forwarded to me for response.
The Denver Police Department, as part of the City and County of Denver, utilizes Microsoft Outlook as its email system. Searches of the email system are either conducted manually by the individual account holder or by a query performed by Denver Technology Services within specified parameters (accounts, date range, key words, etc.)
Mary Dulacki | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6262 | firstname.lastname@example.org
This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6262 and permanently delete the original and destroy any copies or printouts. Thank you.
Thanks so much for your help with this request! I really appreciate it.