Denver Public Schools CORA OFFICER Stacy Wheeler
| Submitted | July 21, 2020 |
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Communications
From: Ronald Lee
To Whom It May Concern:
Pursuant to the Colorado Open Records Act, I hereby request the following records:
Please provide all emails from or to Mark Ferrandino with the key words Stephanie Donner between the following dates: 03/31/2019 to present.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Ronald Lee
From: Denver Public Schools
We are in receipt of your Colorado Open Records Act request. Due to the closure of schools and administrative buildings related to the coronavirus, public document requests may take additional time to fulfill. Your request may take up to the full 10 business days allowed under the statute.
The timeline for responding to your request begins on the first business day following the receipt of the request. Multiple requests in one email will be treated as one request for reimbursement purposes. The district may also treat multiple requests concerning the same subject matter as one request. The process is as follows:
* The CORA Officer will review your request and work with staff to determine:
* If the district is the custodian of the requested documents;
* How much staff time will be required to retrieve the documents (please note the below reimbursement policy for requests requiring more than one hour of staff time); and
* If an extension is necessary
* If applicable, within three business days of the receipt of the request, the CORA lead with notify you of the cost of your request and any extension needed to respond to your request.
* The CORA Officer will provide a final response to your request in accordance with the applicable CORA timeline after payment is received (as applicable).
Please note:
The Colorado Open Records Act only makes available public records that already exist. It does not require the creation of new records to respond to a request. It also does not require the district to manipulate or analyze existing information in a new way to respond to a request.
CORA Reimbursement Policy -
The Colorado Open Records Act allows for the following reimbursement for reasonable costs associated with completing a request:
* Copying Expenses: We charge $0.25 for each hard-copy page after the first 25 pages.
* Staff Time: For requests that require more than one hour of staff time, we charge $30 for each additional hour of staff time expended.
* There will be a retrieval charge for documents stored at an offsite facility, dependent on the number of boxes to be retrieved.
* Electronically stored files which are larger than 14MB will be transferred to a CD for a charge of $10 per CD.
You can read more about the District’s CORA Policy here<https://www.dpsk12.org/wp-content/uploads/Board-of-Education-Policy-KDB-CORA.pdf>.
Sincerely,
Stacy Wheeler
CORA Officer
Denver Public Schools
From: Denver Public Schools
Mr. Lee - Our DoTs team has ran this search with two different key words:
- the first "Stephanie Donner" and
- the second "Stephanie" and "Donner."
The first search produced 54 emails, which we can retrieve, review and redact as necessary with no charge to you.
The second search produced 446 emails.
If you would like us to retrieve, review and redact as necessary these 446 emails, we have determined it will take 22 staff hours. We request that you pay the minimum estimated staff time prior to us beginning the retrieval. If fulfilling the request takes longer, we will request final payment prior to releasing the documents.
In accordance with the District CORA Policy<https://www.dpsk12.org/wp-content/uploads/Board-of-Education-Policy-KDB-CORA.pdf>, the first hour of staff time is free. There is a $30 charge for the additional 21 hours. Please pay $630 to Denver Public Schools.
Payment Options:
Online<https://financialservices.dpsk12.org/treasury/>: Select from drop down "Donations to CORA" (https://financialservices.dpsk12.org/treasury/)
Please send a copy of your payment receipt to CORA@dpsk12.org<mailto:CORA@dpsk12.org>.
Via mail:
* Make the check payable to Denver Public Schools, CORA request in the memo line
* Mail to Denver Public Schools Attn: Office of the Controller RE: CORA 1860 Lincoln Street, 11th Floor Denver, CO 80203
Please let me know if you would like to proceed with the first search now or would like to pay for the staff time related to the second search.
Sincerely,
Stacy Wheeler
CORA Officer
If you would like to submit a Colorado Open Records Act request, please email CORA@dpsk12.org
From: Ronald Lee
Hello Stacy,
Please provide the batch of 54 emails using the key words Stephanie Donner at no cost. I'll take a look and then determine if I want to pursue a further look into Mr. Fernando's emails.
Thank you,
Ronald E. Lee
From: Denver Public Schools
Mr. Lee – I am in receipt of your email below. We have begun the process of retrieving, reviewing and as necessary redacting.
Sincerely,
Stacy Wheeler
CORA Officer
If you would like to submit a Colorado Open Records Act request, please email CORA@dpsk12.org
-
~WRD000
From: Ronald Lee
Stacy,
Our communications have gotten to be somewhat confusing. I apologize for any part I played in this. You'll have to forgive me as I am a citizen with legitimate concerns but am not experienced at doing this sort of investigation. However, I am a quick study and am as tenacious a person as there is.
With regard to the above request where you replied that you would provide the 54 emails in question at not charge, as you stated above, I would like you to provide them.
"The first search produced 54 emails, which we can retrieve, review and redact as necessary with no charge to you."
And so that I avoid confusing things any more for myself than I already have, here is my plan. I will, whenever possible, request only such documents or emails in a quantity that represents 1-3 hours of your time to collect and redact. You've stated that you can go through 20-30 emails an hour. This gives me a guide by which to tailor my future requests. I'll go through my remaining requests and amend my requests according to meet the above strategy. When I have determined that I have no further need for this resource, I'll thank you for your valuable time and not bother you anymore. However, I will continue to make my legal requests as I see fit.
And again Ms. Wheeler, I am very sorry for any confusion I've caused. You have been very patient and kind.
Ron
From: Ronald Lee
Stacy, I'm reviewing our communications pertaining to this specific request and based on your statement:
"Mr. Lee - Our DoTs team has ran this search with two different key words: the first "Stephanie Donner" and the second "Stephanie" and "Donner."
"The first search produced 54 emails, which we can retrieve, review and redact as necessary with no charge to you."
I am waiting for this response of 54 emails. If you have changed your mind about offering me the .8 courtesy at no charge please let me know what I owe you. Otherwise, I will expect the emails that you have identified within the parameters stated, and thank you for your time.
Thank you,
Ron
From: Denver Public Schools
Please note that I am working on this one and my goal is to have a response to you by end of day tomorrow and there will be no charge in relation to this specific request.
I am out of the office the rest of the week and the beginning of next week for my daughter’s surgery. My boss will be checking this inbox and handling any remaining CORA requests and new one’s while I am out. Due to the fact he will be doing his own job and mine, requests may take up to the full 10 business days to receive a response.
I am reviewing all of the rest of the emails I have received from you today and will respond to them individually.
Sincerely,
Stacy Wheeler
CORA Officer
If you would like to submit a Colorado Open Records Act request, please email CORA@dpsk12.org
-
~WRD000
From: Ronald Lee
Thank you Stacy! And I hope all goes well with your daughter's surgery. My wife and I will keep her in our prayers.
Ron
From: Denver Public Schools
We are in receipt of your 7/22/2020 records request concerning all emails from or to Mark Ferrandino with the key word "Stephanie Donner" between the following dates: 03/31/2019 to present. You will find attached/enclosed in the link below the record(s) you requested.
https://drive.google.com/drive/folders/1QxhOCqbBcepA9NZPR6vtAj-UYC6SM7m-?usp=sharing
**Please copy or download the documents provided in the google folder link, as access to the folder will be revoked after 10 business days
Additionally, Denver Public Schools is in possession of records responsive to your request that are not subject to disclosure pursuant to attorney client privilege, constituent confidentiality 24-72-202(6)(a)(II)(C) work product as defined in C.R.S. 72-202(6)(b)(II) and deliberative process privilege C.R.S. 24-72-204(3)(a)(XIII) (see attached deliberative process privilege log and affidavit)
Sincerely,
Stacy Wheeler
CORA Officer
If you would like to submit a Colorado Open Records Act request, please email CORA@dpsk12.org
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