Denver, CO "Smart City" Contract Documentation (Technology Services)

Rebecca Williams filed this request with the Technology Services of Denver, CO.
Multi Request Denver, CO "Smart City" Contract Documentation


From: Rebecca Williams

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.


Rebecca Williams

From: Technology Services

Hello Rebecca Williams,

I have received your request below. I’d like to first let you know that I did not receive your earlier December 17th request, and I’ve checked spam etc folders and don’t see anything.

While Technology Services is involved in the Smart Cities programs we are not the custodian for contract records or purchasing. Please contact the following:

The custodian of contracts is the Clerk and Recorder:

Purchasing related inquiries, including vendor lists and proposals

And for more information about Smart Cities you may want to contact the transportation department:

If there’s anything more that you’re looking for that is not a contract or agreement document please let me know.

Thank you,

Guy Mason | City and County Records Manager
Technology Services | City and County of Denver
Pronouns<> | He/Him/His
phone: (720) 865-8411
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From: Rebecca Williams

Thanks so much for your help!


From: Technology Services

Hello Rebecca,

The previous response on February 26th let you know where to get the records you’re seeking and the request on our end was considered complete. Please let me know if there’s anything else you’re expecting from Technology Services.

Thank you,

Guy Mason | City and County Records Manager
Technology Services | City and County of Denver
Pronouns<> | He/Him/His
311<> |<> |<> | Denver 8 TV<> | Facebook<> | Twitter<> | Instagram<>