City of Denver costs of "clean ups" (Denver Police Department)

Alex B filed this request with the Denver Police Department of Denver, CO .
Multi Request City of Denver costs of "clean ups"
Est. Completion None
Status
Partially Completed

Communications

From: Alex B

To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Any emails, letters, or any other records in written, electronic, or any other form, as defined by C.R.S. §§ 24-72-202(7) which were sent, received, or produced mentioning "costs" of "clean ups," "costs" for the services of the private contracted company "Environmental Hazmat Services," "inmate" labor used for "clean ups," "costs" to pay on duty "officers" for "clean ups," and/or "costs" for "storage" of items from "clean ups" during the time starting on October 1, 2018 until the date on which this request is processed. 

If you deny this request for records in whole or in part, I ask that you provide a written statement explaining the reason for the denial that cites the legal authority that is the basis for the denial. If any of the requested records are in active use, in storage or otherwise unavailable at this time, I likewise request that you provide a statement informing me of the reason they are currently unavailable and a date and hour at which time the records will be available for inspection.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Alex B

From: Denver Police Department

Good Morning,
We are in receipt of this request and will respond shortly. Also, I am the new Records Administrator with the Department of Safety. Please direct all future requests to me.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Denver Police Department

Good Afternoon–
I am the new Records Administrator for the Department of Safety. Please forward all future requests to me directly.

Please accept this response on behalf of the Denver Police Department to your follow up records request dated July 27, 2019. You requested the following information from the Denver Police Department:

* Any emails, letters, or any other records in written, electronic, or any other form, as defined by C.R.S. §§ 24-72-202(7) which were sent, received, or produced mentioning "costs" of "clean ups," "costs" for the services of the private contracted company "Environmental Hazmat Services," "inmate" labor used for "clean ups," "costs" to pay on duty "officers" for "clean ups," and/or "costs" for "storage" of items from "clean ups" during the time starting on October 1, 2018 until the date on which this request is processed.

If you deny this request for records in whole or in part, I ask that you provide a written statement explaining the reason for the denial that cites the legal authority that is the basis for the denial. If any of the requested records are in active use, in storage or otherwise unavailable at this time, I likewise request that you provide a statement informing me of the reason they are currently unavailable and a date and hour at which time the records will be available for inspection.

The Denver Police Department is not the custodian of record for the contracts between the City and County of Denver and Environmental Hazmat Services. Please contact the Denver Department of Public Health and Environment (“DDPHE”) for a copy of those contracts which contain a breakdown of the cost structure. Ann Cecchine-Williams (Ann.Cecchine-Williams@denvergov.org<mailto:Ann.Cecchine-Williams@denvergov.org>) is the Communications Director for DDPHE and she will be able to assist with this request.
Regarding your request for an email search. This request can be very costly given the amount of time it will take to search for, identify, review and redact the responsive emails. We have identified at least 10 individuals within the Denver Police Department that may have emails responsive to this request but we will not know until we begin this process. The cost of $33 per hour, will be charged for any research, retrieval, review and redaction of records we may identify as responsive to this request. Please advise if you are willing to incur these costs and what budget you have allotted for this project.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Alex B

Hello Andrea,

Thank you for your timely response. The request I sent the Denver Police Department does not only include an e-mail search. I am requesting any emails, letters, or any other records in written, electronic, or any other form, as defined by C.R.S. §§ 24-72-202(7) which were sent, received, or produced mentioning the "costs" of "clean ups," specifically the "costs" to pay on duty "officers" for "clean ups," and "inmate" labor used for "clean ups" during the time starting on October 1, 2018 until the date on which this request is processed.
However in accordance with C.R.S. §§ 24-72-205(4), if the only existing records are electronic, and therefore requiring computer output other than word processing, such as providing the electronic services and putting the records together, then I am further requesting that the fee be waived because the electronic services and products are to be used for a public purpose, since I am a journalist with a nonprofit media organization.

Thank you,

Alex B

From: Denver Police Department

Good Morning,
We have not identified any documents responsive to your request as the Denver Police Department is not the custodian of record related to the contract with Environmental Hazmat Services. Without an email search we are unable to identify records potentially responsive to your request. We again, can complete an email search but this request can be very costly given the amount of time it will take to search for, identify, review and redact the responsive emails. We have identified at least 10 individuals within the Denver Police Department that may have emails responsive to this request but we will not know until we begin this process. The cost of $33 per hour, will be charged for any research, retrieval, review and redaction of records we may identify as responsive to this request. Please advise if you are willing to incur these costs and what budget you have allotted for this project.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6262 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Alex B

Hi Andrea,

I gather the Denver Police Department is not going to waive or reduce the fees in accordance with C.R.S. §§ 24-72-205(4). Please move forward with the request by doing an initial search, so that you can provide me with an estimated cost.

Thank you,

Alex

From: Denver Police Department

Good Afternoon,
I just received the results of the query search and we have around 141 emails responsive to the search for “Environmental Hazmat Services” and “costs” and “clean up” and “costs to pay on duty officers”. I believe the review and redactions will take around 8-10 hours. This again is just an estimate and I will know more once I get halfway through the emails. Also, a project of this nature would require payment upfront. Please let me know if you would like to proceed and I can draft an invoice for your review.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Alex B

Hi Andrea,

I would like to move forward, please send me an invoice.

Thanks,

Alex

From: Denver Police Department

Please see attached.

Thanks,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Denver Police Department

Good Morning,
I am following up to confirm you received the invoice and payment is in process. Can you please advise when the funds will be sent to our office.

Thank you,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Alex B

To Whom It May Concern:

Please find enclosed a check for $297.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Alex B

Hi Andrea,

I just put the payment through, so you should be receiving the check in the next few days.

Thanks,
Alex

From: Denver Police Department

Thank you!

Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

From: Alex B

Hello Andrea,

I am wondering when I should be expecting the records I requested and paid for. You said it would take approximately 8-10 hours, and it's been over two weeks.

Thanks,

Alex

From: Alex B

I just saw your other e-mail about the check being made out to the wrong department. I will contact Muckrock.

From: Kiera Murray

To Whom It May Concern:

Please find enclosed a check for $297.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Denver Police Department

Hi Alex,
I attached the two most recent emails. As of 10/04 I had not received the check which is reflected in the second email.

Thanks,
Andrea Webber | Records Administrator
Department of Public Safety| City and County of Denver
p: 720.913.6749 c: 720.793.5700 | Andrea.Webber@denvergov.org<mailto:Andrea.Webber@denvergov.org>
[https://www.denvergov.org/content/dam/denvergov/Portals/534/images/DenverEmailSignature.jpg]

This e-mail and any attachments thereto are intended only for use by the addressee(s) named herein and may contain legally privileged or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this e-mail and any attachments thereto is strictly prohibited. If you have received this e-mail in error, please notify me immediately at 720-913-6749 and permanently delete the original and destroy any copies or printouts. Thank you.

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