Facial Recognition - Dallas (TX)

RE: PUBLIC INFORMATION ACT REQUEST of 7/9/2019, Reference #D019512-070919
Dear Freddy,
The Dallas Police Department received a public information request from you on 7/9/2019. Your request mentioned: “To Whom It May Concern:Pursuant to the Texas Public Information Act, I hereby request the following records:Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services. This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.Responsive materials include but are not limited to:• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.• Financial records: purchase orders, invoices, and other memoranda and documentation. • Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology. • Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.Sincerely,Freddy MartinezUpload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

The information you requested will require additional time to retrieve depending upon the information you are requesting and the divisions, sections or units responsible for retrieving the responsive documents. Other factors affecting the processing of your request may include research, processing, redactions and copying. In compliance with the Government Code 552.221(d), the Open Records Unit anticipates the information may be provided from the date of this letter, by 10:00 am. within 20 business days

The Open Records Unit apologizes for this delay in fulfilling your request. If you need any information, please feel free to check the status of your request by selecting " View My Request" or you may contact the Open Records Unit by calling 214-671-3148.
Police Records Request - D019512-070919
Sincerely,
Dallas Police Department Open Records Unit

--- Please respond above this line ---

RE: PUBLIC INFORMATION ACT REQUEST of 7/9/2019, Reference #D019512-070919
Dear Freddy,
The Dallas Police Department received a public information request from you on 7/9/2019.  Your request mentioned:
“To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

The Dallas Police Department has reviewed its files and has determined there are no responsive documents to your request.
Sincerely,
Open Records Unit DPD
DPD - Open Records

--- Please respond above this line ---

RE: PUBLIC INFORMATION ACT REQUEST of 7/9/2019, Reference #D019512-070919
Dear Freddy,
The Dallas Police Department received a public information request from you on 7/9/2019. Your request mentioned:
“To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
This letter is to clarify what information that you are seeking from the Dallas Police Department.
CLARIFICATIONS
This letter requesting clarification is being made pursuant to Texas Government Code § 552.222.  Please be advised that if the Dallas Police Department does not receive a written response within sixty-one (61) days from the date of this letter, the underlying request for public information will be considered to have been withdrawn in accordance with § 552.222. Please respond in writing the following information: Apologize for the delay. We are waiting on some more division to response to the request. Please provide DPD employee or officer name for emails.
You may provide a response by any of the following methods:
1. by replying to this electronic mail
2. by replying via the Public Information Request System
Upon receipt of your clarification, the Dallas Police Department will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.
Sincerely,
Dallas Police Department Open Records Unit
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVujeA6-2BZU1KiKuGDzdkPv6sTez7StnGvpPKSe4bXXUgEAMb8oOX-2FPWIM1J8yJy8aY3eyUai6jS-2F1dPjGpavWLFpp6bAo8YRyIdN8Whvbyo0YJ_0VFKAbktxNJqQmNRGG-2BziD1urE325z6SbpF-2FgH4tz36mjRWn6wA77PhWp8efc8dBbJF52F0vc9VEg5ykagpUFg15vA5Lrz3FcQc10KKXClixM-2BRKAQQYzpCASLXaEB2wzBe4aNlhKxDpzd5R6hjAu1VEY6qE-2F8IgS5wLBMUc3Uu-2BMHZv0U6NZDuG-2F-2FFJzrZp29E0-2BBXEQ2rnoOuSHFZrbJRHNqphtpZRQJd8hcGAeqt5bf51-2BcxvlhHDWaBtj0tjkNwzoLO9GgEIiw2iuXDe3xhkbsYxDzUQ5wa-2BgEXiY-2FfY0jYtKEKQ79wrJTYNYDxRIu1cR2cwwx0mm7ENa-2FE1Tp-2BpPqu2JKgrIluQxDS8BgnPA8PKVA8iMzD6Jprlj2T4HGU7u0FU62gS6kqEGFwa0A-3D-3D)

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Description: TO: "DALLASTX Support"[dallastx@mycusthelp.net]

Dallas Police Department
Texas Public Information Act Office
1400 South Lamar Street, Texas Public Information Act Office
Dallas, TX 75215
October 28, 2019
This is a follow up to request number D019512-070919:
Dallas Police,
It is unclear to me what the status of my request was. I appealed the search but your office stated it needs clarification. I don't understand why that is, as we appealed the request.
Can you give me a status request?
Freddy Martinez
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AAAd3hVXYexcyE5blFEqnztP2is%3A1iPAXg%3AxFz8isl8hwAPAFNxsNwExOVW5U0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fdallas-police-department-4330%252Ffacial-recognition-dallas-tx-76783%252F%253Femail%253Ddallastx%252540mycusthelp.net
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 76783
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On July 26, 2019:
Subject: Police Records Request :: D019512-070919

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Greetings,
The following request for clarification down below was sent to you on 07/26/2019:

This letter is to clarify what information that you are seeking from the Dallas Police Department.

CLARIFICATIONS

This letter requesting clarification is being made pursuant to Texas Government Code § 552.222. Please be advised that if the Dallas Police Department does not receive a written response within sixty-one (61) days from the date of this letter, the underlying request for public information will be considered to have been withdrawn in accordance with § 552.222. Please respond in writing the following information: Apologize for the delay. We are waiting on some more division to response to the request. Please provide DPD employee or officer name for emails.
You may provide a response by any of the following methods:
1. by replying to this electronic mail
2. by replying via the Public Information Request System

Upon receipt of your clarification, the Dallas Police Department will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.

Sincerely,

Dallas Police Department Open Records Unit

There was no reply, therefore your request was automatically closed for “None Response To Clarification” after 61 days. If you would still like this information, you must resubmit your request.