Dallas, TX "Smart City" Contract Documentation (Information And Technology Services)

Rebecca Williams filed this request with the Information And Technology Services of Dallas, TX.
Multi Request Dallas, TX "Smart City" Contract Documentation
Due Jan. 1, 2021
Est. Completion None
Awaiting Response


From: Rebecca Williams

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.


Rebecca Williams

From: Rebecca Williams

To Whom It May Concern:

I wanted to follow up on the following Texas Public Information Act request, copied below, and originally submitted on Dec. 17, 2020. I am analyzing records from other cities and would like to include Dallas in this research. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

Rebecca Williams

From: Rebecca Williams


I am still waiting on a response to the following Texas Public Information Act request, copied below, and originally submitted on Dec. 27, 2020.

I have sent this through the Muckrock service, but if email is easier, please send responsive records directly to rebecca@rebeccawilliams.us.

Thank you!


From: Information And Technology Services

Thank you for contacting the City Secretary's office. The city of Dallas' goal with respect to open records requests is to provide high-quality customer service to residents, business owners, and stakeholders in accordance with state and federal open government/public information laws and practices. A governmental body has a duty to respond to any written requests for open records including those that are made through e-mail or by fax. Section 552.301(c) of the Texas Public Information Act provides that "a written request includes a request made in writing that is sent to the officer for public information, or the person designated by that officer, by electronic mail or facsimile transmission."

Here, the city has designated the City Secretary as the officer for public information. Accordingly, please submit all open records requests made through e-mail toopenrecords@dallascityhall.com<mailto:openrecords@dallascityhall.com> and please submit all open records requests made through fax to the attention of the City Secretary at 214-670-5029<tel:214-670-5029>. If you wish to submit your request through our online portal, you may do so at www.dallascityhall.com<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.dallascityhall.com%2F&data=05%7C01%7Candrea.mendoza%40dallas.gov%7Cbc3d26cfb0d14663c98d08dad166caae%7C2935709ec10c4809a302852d369f8700%7C0%7C0%7C638052536665229714%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=2d2P0vOLbyxEeFKp7V2nqDcnAjM8BsZjqTJFReKyXYQ%3D&reserved=0> and click on "Open Records Request." Please note that the city is notifying you directly that there is a designated e-mail account, fax number, and online portal to submit your request to. Mailed request should be mailed to 1400 Lamar St. Dallas TX 75215

If you have any questions, please contact the Open Records Center at 214-671-OPEN<tel:214-671-OPEN> (6736).


Andrea Mendoza
Sr. Office Assistant
City of Dallas | DallasCityNews.net
Information and Technology Services
1500 Marilla St, Room 4DS
Dallas, TX 75201
O: 214-671-8959