City of Dallas Emails

Ben Hudson filed this request with the Dallas Public Information Office of Dallas, TX.
Tracking # OR2017-14785
Status
Rejected

Communications

From: Ben Hudson

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

All emails sent/received by City employees beginning 1/1/17 and ending 3/17/17.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Ben Hudson

From: OpenRecords

Dear Ben,

The City of Dallas received a public information request from you on 03/17/2017. Your request mentioned:

"All emails sent/received by City employees beginning 1/1/17 and ending 3/17/17."

This letter is to clarify what information that you are seeking from the City of Dallas.

Are you seeking all emails sent/received by ALL CITY EMPLOYEES, or are you seeking all emails sent/received for specific city employees? Please specify.

Are you seeking specific subject matter? Please specify.

This letter requesting clarification is being made pursuant to Texas Government Code § 552.222. Please be advised that if the City of Dallas does not receive a written response within sixty-one (61) days from the date of this letter, the underlying request for public information will be considered to have been withdrawn in accordance with § 552.222. Please respond in writing so that there is a record of your clarification.

You may provide a response by any of the following methods:
1. by replying to this electronic mail
2. by replying via the Public Information Request System

Upon receipt of your clarification, the City of Dallas will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.

Sincerely,

April McCallum
Public Information Office

From: Ben Hudson

April,

Thank you for your response. I am, if possible, seeking all e-mails from all city employees during that time frame without regard to subject matter.

Thank you,

Ben Hudson

From: City of Dallas Open Records Center

ear Ben Hudson:
Thank you for your interest in public records of the City of Dallas. Your request has been received and is being processed in accordance with Chapter 552 of Texas Government Code, the Public Information Act. Your request was received in this office on 4/21/2017 and given the  reference number: C003078-042117 for tracking purposes.
Records Requested: All communications (email, SMS, written) which mention or refer to the Dallas Police and Fire Pension System. Please limit the search to the date range 1/1/13 - 12/31/15 Your request will be sent to the relevant City department(s) to locate the information and determine any costs that may be due. You will receive an email when your request has been completed. If your request is received on the weekend or after business hours, it will be processed the next business day.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.

City of Dallas


To monitor the progress or update this request please log into the Public Records Center

From: City of Dallas Open Records Center

--- Please respond above this line ---

RE: PUBLIC INFORMATION ACT REQUEST of 4/21/2017, Reference #C003078-042117

Dear Ben,

The City of Dallas received a public information request from you on 4/21/2017. Your request mentioned:

“All communications (email, SMS, written) which mention or refer to the Dallas Police and Fire Pension System. Please limit the search to the date range 1/1/13 - 12/31/15”

This letter is to clarify what information that you are seeking from the City of Dallas.

The City of Dallas has over 16,000 email accounts. Is the a particular person or city department head?

This letter requesting clarification is being made pursuant to Texas Government Code § 552.222.  Please be advised that if the City of Dallas does not receive a written response within sixty-one (61) days from the date of this letter, the underlying request for public information will be considered to have been withdrawn in accordance with § 552.222.  Please respond in writing so that there is a record of your clarification.

You may provide a response by any of the following methods:
1. by replying to this electronic mail
2. by replying via the Public Information Request System

Upon receipt of your clarification, the City of Dallas will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.

Sincerely,

PIO Open Records
Public Information Office
To monitor the progress or update this request please log into the
Public Records Center. (http://dallastx.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=6458&coid=)

From: OpenRecords

The City cannot process a request for all city email accounts. Is there a particular department or staff title?

[cid:image001.jpg@01D04553.E12CDC00]
Jeri Carter Lawson
Open Records Project Manager
Communications & Media Relations
Public Information Office
City of Dallas

1500 Marilla - 4ES | Dallas, TX 75201
• Office: 214.671.8570<tel:214.671.8570> | 7 Fax: 214.670.0160<tel:214.670.0160>
•: jeri.carterlawson@dallascityhall.com<mailto:jeri.carter@dallascityhall.com>

[Description: Description: Description: Description: Facebook] <https://www.facebook.com/DallasCityHall> [Description: Description: Description: Description: Twitter] <https://twitter.com/1500Marilla> [Description: Description: Description: LinkedIn] <http://www.linkedin.com/company/city-of-dallas> [Description: Description: Description: Pinterest] <http://pinterest.com/cityofdallas/> [Description: Description: Instagram] <http://instagram.com/dallascityhall> [Description: Description: Description: Description: Vimeo] <http://vimeo.com/cityofdallas>

OPEN RECORDS NOTICE: This email and responses may be subject to Texas Public Information Act laws and as a result subject to public disclosure. Please respond accordingly.

From: Ben Hudson

I would like to narrow my request to the Mayor's office.

Thank you,

Ben Hudson

From: City of Dallas Open Records Center

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Description: TO: [dallastx@mycusthelp.net]May 28, 2017Dallas Public Information OfficeDallas City HallPublic Information OfficeAttn. Open Records Project Manager1500 Marilla, 4ES.Dallas, Texas 75201This is a follow up to request number C003078-042117:I would like to narrow my request to the Mayor's office.Thank you,Ben Hudson---On May 5, 2017:The City cannot process a request for all city email accounts. Is there a particular department or staff title?[cid:image001.jpg@01D04553.E12CDC00]Jeri Carter LawsonOpen Records Project ManagerCommunications & Media RelationsPublic Information OfficeCity of Dallas1500 Marilla - 4ES | Dallas, TX 75201• Office: 214.671.8570 | 7 Fax: 214.670.0160•: jeri.carterlawson@dallascityhall.com [Description: Description: Description: Description: Facebook] [Description: Description: Description: Description: Twitter] [Description: Description: Description: LinkedIn] [Description: Description: Description: Pinterest] [Description: Description: Instagram] [Description: Description: Description: Description: Vimeo] OPEN RECORDS NOTICE: This email and responses may be subject to Texas Public Information Act laws and as a result subject to public disclosure. Please respond accordingly.---On May 5, 2017:To Whom It May Concern:I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 17, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.Thanks for your help, and let me know if further clarification is needed.---On May 2, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: City of Dallas Open Records Center

--- Please respond above this line ---
Mr. Hudson,

Please use the Open Records system to respond to any and all e-mail communications sent to you related to your current open record request # C003078-042117. You may also use this system to communicate to the Open Records Office any additional information that you would like to provide pertaining to your current open record request # C003078-042117.

Thank you kindly.
To monitor the progress or update this request please log into the
Public Records Center. (http://dallastx.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=6458&coid=)

From: City of Dallas Open Records Center

--- Please respond above this line ---

RE: PUBLIC INFORMATION ACT REQUEST of 4/21/2017, Reference #C003078-042117

Dear Ben,

The City of Dallas received a public information request from you on 4/21/2017. Your request mentioned:

“All communications (email, SMS, written) which mention or refer to the Dallas Police and Fire Pension System. Please limit the search to the date range 1/1/13 - 12/31/15”

This letter is to clarify what information that you are seeking from the City of Dallas.
In your email dated 5/28/2017 @7:13 pm, you stated the following:"I would like to narrow my request to the Mayor's office". Please provide the narrowed scope of the request.

This letter requesting clarification is being made pursuant to Texas Government Code § 552.222.  Please be advised that if the City of Dallas does not receive a written response within sixty-one (61) days from the date of this letter, the underlying request for public information will be considered to have been withdrawn in accordance with § 552.222.  Please respond in writing so that there is a record of your clarification.

You may provide a response by any of the following methods:
1. by replying to this electronic mail
2. by replying via the Public Information Request System

Upon receipt of your clarification, the City of Dallas will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.

Sincerely,

PIO Open Records
Public Information Office
To monitor the progress or update this request please log into the
Public Records Center. (http://dallastx.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=6458&coid=)

From: City of Dallas Open Records Center

--- Please respond above this line ---

Greetings Mr. Hudson,
Thank you for your April 21, 2017 request for access to the City of Dallas records, in accordance with Chapter 552 of the Texas Government Code (TGC), Texas Public Information Act, previously Texas Open Records.  Your request was received electronically by the Public Information Office on April 21, 2017.

* We have determined that complying with your email request for public information will result in the imposition of a charge that exceeds $40.  Therefore, the following statement is provided pursuant to TGC, Chapter 552, § 552.2615. Pursuant to section 552.137, the governmental body redacted mandatory confidential information and public information from the requested information .
Itemized statement of estimated charges: Labor, 268.8 hours to locate/compile responsive documents/redact 12,482 City Email boxes @ $18.75.00/hour                                     $ 3,150.00
Overhead, $3150 x .20                                                                       $ 630.00
ESTIMATED TOTAL (                                  $ 3,780.00 Subject To Change)

Copies will be made available onto the GovQA profile, after we receive notice that you accept the charges and we receive your payment.

* A less expensive way of obtaining this information would be for you to come and inspect the records at our offices. Some of the requested documents contain mandatory confidential information and public information. The charge to inspect the documents with the mandatory confidential information redacted is:

Itemized statement of estimated charges
Redacted copies, Approx. Unknown pages @ $.10/page                 $00.00
Personnel, Unknown  hours @ $18.75                                              $00.00 ESTIMATED TOTAL                                                          $00.00
* If you do not want to inspect the documents that contain mandatory confidential information and public information, you may inspect the documents that do not contain mandatory confidential information and public information free of charge. In general, if you choose to inspect the information, you will be able to take notes without charge.  If you choose to receive copies, the cost of copies @ $.10/page, and if more than 50 pages, the personnel and overhead charges will be allocated to the number of pages you take.
Your request will be considered automatically withdrawn if do not notify us in writing and within 10 (ten) business days from the date of this statement that you:
a. Accept the charges and agree to pay;
b. Modify your request. you choose to inspect the records, it is considered a modification, not a new request.); or
c. Have sent to the Office of the Attorney General (OAG) a complaint alleging that you have been overcharged for being provided with a copy of the public information.

4.   You may choose to respond by email (Via you GovQA Profile) or regular email, fax, regular mail, or by dropping your written response in person at our offices.  Our contact information follows:

By email: openrecords@dallascityhall.com
By fax: 214-670-0160
By mail: 1500 Marilla St , 4ES, Dallas, Texas 75201
In person: Marilla St , 4ES, Dallas, Texas 75201

* Please note that no work will be undertaken until we receive your written response.

* If you accept the charges, and payment has been requested, your payment must be received before any copies will be released. Please note that upon acceptance of the charges, the estimated time frame to complete the processing of your request may take up to 33.6 business days.
If you pay a deposit and the actual final amount is less than the amount paid, you will be issued a refund by separate cover.  If the actual amount is more than what you paid but within 20% of that amount, payment must be made in full before you can receive the copies. An updated statement will be sent to you if the final amount will exceed 20% of the first agreed estimated amount.

We look forward to your response.  If you have any questions, you may contact me by telephone at 214-671-8571 or camelia.taylor@dallascityhall.com. (mailto:camelia.taylor@dallascityhall.com) “Please note this is only an estimate and is subject to change”
Sincerely, Camelia Taylor Open Records Project Coordinator To monitor the progress or update this request please log into the
Public Records Center. (http://dallastx.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=5852&coid=)

From: City of Dallas Open Records Center

--- Please respond above this line ---

RE: PUBLIC INFORMATION ACT REQUEST of 4/21/2017, Reference #C003078-042117

Dear Ben,

The City of Dallas received a public information request from you on 4/21/2017. Your request mentioned:

“All communications (email, SMS, written) which mention or refer to the Dallas Police and Fire Pension System. Please limit the search to the date range 1/1/13 - 12/31/15”

The City has reviewed its files and has located responsive records to your request.  There was no additional information from other city departments.

Please log in to the Records Center to retrieve the appropriate response. (https://dallastx.mycusthelp.com/WEBAPP/_rs/customerhome.aspx)

Open Records Request - C003078-042117

Sincerely,

PIO Open Records
Public Information Office To monitor the progress or update this request please log into the
Public Records Center. (http://dallastx.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=6458&coid=)

From: City of Dallas Open Records Center

Attachments:
LTR_2017-0613_AG_re_req_for_ruling_(Hudson).pdf (https://dallastx-webqa.s3.amazonaws.com/e7d07770-fb3d-4559-b665-d633ac79a338.pdf?AWSAccessKeyId=AKIAIMJL26E33ZHDPNJA&Expires=1499981776&response-content-disposition=attachment%3B%20filename%3DLTR_2017-0613_AG_re_req_for_ruling_(Hudson).pdf&Signature=CG2vQ%2FjCNnQg%2BapJ1ifRGwvrOpg%3D)

From: Dallas Public Information Office

The request has been rejected by the agency.

From: City of Dallas Open Records Center

Attachments:
AG-OR2017-14785-A17-06815.PDF (https://dallastx-webqa.s3.amazonaws.com/3b73f778-e3a7-0716-b929-4b3b31ef829a.pdf?AWSAccessKeyId=AKIAIMJL26E33ZHDPNJA&Expires=1501879109&response-content-disposition=attachment%3B%20filename%3DAG-OR2017-14785-A17-06815.PDF&Signature=8La2A06kUVPkN0gcYh9iU1mnS88%3D)

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