E-mails about the Islamic Center of Culpeper

Dear Waqas Mirza/MuckRock Dept MR 28289,

Culpeper County received your request for records dated September 19, 2016.
In accordance with routine practice, the VFOIA was forwarded to my office for general processing.

The Virginia Freedom of Information Act (VFOIA) provides requestors, who are citizens of the Commonwealth, representatives of newspapers and magazines with circulation in the Commonwealth, and representatives of radio and television stations broadcasting in or into the Commonwealth, access to public records. See VA Code Sec. 2.2-3704.
Nonetheless, Culpeper County makes timely response to you today in accord with VFOIA.

In accordance with VFOIA, I write to you today, the fifth (5th) working day following the date of your request to invoke the statutory extension of time permitted the County under VA Code Sec. 2.2-3704(B)(4).
The County requires additional time to process your request, as is afforded the County at Sec. 2.2-2704(B)(4) of the Code of Virginia.
The entirety of the additional seven workday extension period afforded the County under the Act is not needed in toto.
The County anticipates further response and production consistent with VFOIA will be made to you via email on or before September 28, 2016.

In order to complete an exhaustive and thorough search to identify and produce responsive records to you, the County simply requires additional time.
The search volume involves: multiple search terms, seven email accounts, and a span of near 8 months.
The County is committed to diligent and accurate VFOIA production.
I look forward to providing further response on or before Wed. September 28, 2016.
Per your request, the County shares with you that the estimated cost for production that may be charged is approximately thirty five dollars ($35.00) or less.

Thank you for your civic inquiry, always.

Sincerest regards,
Bobbi Jo Alexis

Bobbi Jo Alexis, VSB#67902
County Attorney
Office of the County Attorney
for Culpeper County
306 N. Main Street
Culpeper, Virginia 22701
(540)727-3407 telephone
Intra-County extension 378
(540)718-2879 mobile phone
(540)727-3462 facsimile
bjalexis@culpepercounty.gov<mailto:bjalexis@culpepercounty.gov>

This email is confidential and may be legally privileged. If you have received it in error, you are on notice of its status. If you are the proper recipient of this email, nonetheless, it shall not be disseminated further without discussion with the County Attorney.

Find below: request pursuant to the Virginia Freedom of Information Act

On Sept. 19, 2016:
To Whom It May Concern:

Pursuant to Virginia Freedom of Information Act, I hereby request the following records:

A copy of all e-mails received by members of the Board of Supervisors about the Islamic Center of Culpeper's effort to build a prayer house.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Waqas Mirza

------
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>

For mailed responses, please address (see note):
MuckRock
DEPT MR 28289
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

A fix is required to perfect the request.

Dear Waqas Mirza/MuckRock Dept MR 28289,

I write to you today in follow up to my email below.
I had hoped to be able to make final production to you on today.
However, the volume of records for the Records Management department to search through and identify responsive records is larger than I anticipated.
As such, consistent with the extension provision at VA Code 2.2-3704, the updated estimated production date is Friday, September 30, 2016.
This updated production date is still well within the statutory time period afforded the County under the Virginia Freedom of Information Act to make production.
Despite the increased actual cost, the County shares with you that the cost for production billed to you would remain at thirty five dollars ($35.00) and no more.

I would be grateful if you could confirm receipt of my correspondence.
I want to insure you are receiving complete and up-to-date information regarding your request.
I would also appreciate your feedback as to the estimate.

Again, thank you for your civic inquiry.

Sincerest regards,
Bobbi Jo Alexis

Bobbi Jo Alexis, VSB#67902
County Attorney
Office of the County Attorney
for Culpeper County
306 N. Main Street
Culpeper, Virginia 22701
(540)727-3407 telephone
Intra-County extension 378
(540)718-2879 mobile phone
(540)727-3462 facsimile
bjalexis@culpepercounty.gov<mailto:bjalexis@culpepercounty.gov>

Dear Waqas Mirza/MuckRock Dept MR 28289,

Please see the below which I tried to send to you yesterday at 5:07pm, but it appears there was some computer network problem on your end. I received the attached alert that delivery of my message to you may be subject to delay. I am resending in prudence to insure your receipt of it. At this time, I will also be sending duplicate hardcopies of all my communications to you.

Thanks and take care.

My Best,
Bobbi Jo Alexis

Bobbi Jo Alexis, VSB#67902
County Attorney
Office of the County Attorney
for Culpeper County
306 N. Main Street
Culpeper, Virginia 22701
(540)727-3407 telephone
Intra-County extension 378
(540)718-2879 mobile phone
(540)727-3462 facsimile
bjalexis@culpepercounty.gov<mailto:bjalexis@culpepercounty.gov>

Dear Waqas Mirza/MuckRock Dept MR 28289,

I had hoped to be able to make final production to you before today, but that has simply not been possible given the volume of responsive records.
Consistent with the extension provision at VA Code 2.2-3704, the updated estimated production date is no later than Wed. October 5, 2016.
This updated production date is within the statutory time period afforded the County under the Virginia Freedom of Information Act to make production.
Despite the increased actual cost, the County shares with you that the cost for production billed to you would remain at thirty five dollars ($35.00) and no more.

Again, thank you for your civic inquiry and your continued patience consistent with the statutory extension time period.

Sincerest regards,
Bobbi Jo Alexis

Bobbi Jo Alexis, VSB#67902
County Attorney
Office of the County Attorney
for Culpeper County
306 N. Main Street
Culpeper, Virginia 22701
(540)727-3407 telephone
Intra-County extension 378
(540)718-2879 mobile phone
(540)727-3462 facsimile
bjalexis@culpepercounty.gov<mailto:bjalexis@culpepercounty.gov>

Dear Waqas Mirza/MuckRock Dept MR 28289,

Please find attached my cover letter and the records responsive to your request.
Please know that where individuals included multiple recipients on the Board on an email, I made effort to eliminate sending you duplicates, but you may find two exact copies of the same email where I inadvertently did not recognize one as duplicate.
Please know that you also may find additional information about the subject matter you inquire on the County's website.
The materials published attendant to any meeting of the Board of Supervisors, including the meetings in March and April 2016 continue to be made available on Boarddocs.

http://www.boarddocs.com/va/ccva/Board.nsf/Public

Click on the tab for "meetings" and then you may choose from the archives list by date.
In the instant case, the relevant meeting dates are March 1, 2016 at 10am and April 5, 2016 at 10am.
Please do not hesitate to contact me with any questions.

Sincerest regards,
Bobbi Jo Alexis

Bobbi Jo Alexis, VSB#67902
County Attorney
Office of the County Attorney
for Culpeper County
306 N. Main Street
Culpeper, Virginia 22701
(540)727-3407 telephone
Intra-County extension 378
(540)718-2879 mobile phone
(540)727-3462 facsimile
bjalexis@culpepercounty.gov<mailto:bjalexis@culpepercounty.gov>

A fix is required to perfect the request.