2018 Vigilant Data Sharing Information (Costa Mesa Police Department)

Dave Maass filed this request with the Costa Mesa Police Department of Costa Mesa, CA.
Status
Completed

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

From: Costa Mesa Police Department

Hello Mr. Maass,

Attached are documents in response to your public records request received by the City on April 18, 2018. There were no records in response to your request numbered 1-4.

1) PD does not share ALPR data with any agencies or organizations

2) PD does not receive ALPR data from any agencies or organizations

3) PD does not share hot list information with any agencies or organizations

4) PD does not receive hot list information from any agencies or organizations.

5) Please see PDF 2

6) Please see PDF 3

7) Please see PDF 4

8) Please see PDF 5

If you have any questions, please feel free to call the City Clerk's office.

Kindly,

Carrie Gallagher, CMC
Interim Deputy City Clerk
City of Costa Mesa
(714) 754-5225
Carrie.Gallagher@costamesaca.gov

From: Dave Maass

Hello,

Could you please double check on items 1-4. Records from multiple agencies show that they are sharing data with Costa Mesa PD. I can provide those records if it would be helpful.

From: Dave Maass

Just checking on the data sharing report again. Could you please provide it?

From: Costa Mesa Police Department

Good morning,

Yes, if you have additional documents that contradicts the Cities response originally provided, it would be very helpful. You note having: Records from multiple agencies show that they are sharing data with Costa Mesa PD. I can provide those records if it would be helpful. If such documents exist, I will review and work with PD to craft a new response to your original public record response.

Kindly,

Carrie Gallagher, CMC
City Clerk’s Office/City of Costa Mesa
(714) 754-5225
Carrie.Gallagher@costamesaca.gov<mailto:Carrie.Gallagher@costamesaca.gov>

E-mail correspondence with the City of Costa Mesa (and attachments, if any) may be subject to the California Public Records Act, and as such may, therefore, be subject to public disclosure unless otherwise exempt under the act. Note: Using the “Reply All” option may inadvertently result in a Brown Act violation

From: Costa Mesa Police Department

Good day Mr. Maass,

Regarding the original public records request, you requested that we double check the response for the following:

1) PD does not share ALPR data with any agencies or organizations

2) PD does not receive ALPR data from any agencies or organizations

3) PD does not share hot list information with any agencies or organizations

4) PD does not receive hot list information from any agencies or organizations.
You had noted having records that may prove otherwise. If you can please provide me those or call me directly so we can discuss if an additional search is needed.

Kindly,

Carrie Gallagher, CMC
City Clerk’s Office/City of Costa Mesa
(714) 754-5225
Carrie.Gallagher@costamesaca.gov<mailto:Carrie.Gallagher@costamesaca.gov>

E-mail correspondence with the City of Costa Mesa (and attachments, if any) may be subject to the California Public Records Act, and as such may, therefore, be subject to public disclosure unless otherwise exempt under the act. Note: Using the “Reply All” option may inadvertently result in a Brown Act violation

From: Costa Mesa Police Department

Good afternoon Mr. Maass,

As follow up to your request to “check on the data sharing report again”, the City has obtained clarification on the ALPR data it collects. Although the City does not share any of its ALPR data with any other agencies, the ALPR data that is collected is uploaded with Vigilant Solutions. Apparently other agencies or customers of Vigilant Solutions have access to the Vigilant database so they can obtain the City’s ALPR data. The City does not have access to other agencies ALPR data through Vigilant Solutions.

Should you have any other questions, please reply to this email or call the City Clerk’s office at the number below.

Kindly,

Carrie Gallagher, CMC
City Clerk’s Office/City of Costa Mesa
(714) 754-5225
Carrie.Gallagher@costamesaca.gov<mailto:Carrie.Gallagher@costamesaca.gov>

E-mail correspondence with the City of Costa Mesa (and attachments, if any) may be subject to the California Public Records Act, and as such may, therefore, be subject to public disclosure unless otherwise exempt under the act. Note: Using the “Reply All” option may inadvertently result in a Brown Act violation

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