|Submitted||Jan. 5, 2015|
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
To Whom It May Concern:
Pursuant to the Texas Public Information Act , I hereby request the following records:
All contracts (and their amendments) and memorandums of understanding entered into by Concho County, Texas for services and activities related to the Eden Detention Center (https://www.cca.com/facilities/eden-detention-center)
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Beryl C.D. Lipton
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Jan. 5, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
To Beryl C.D. Lipton:
I apologize that it took so long to get this information to you.
I went through all the records in regards to the Detention Center and there are no documents between Concho County and the Center. I only found documents to the city of Eden and various banks.
Thank you for your patience,
Hello Ms. Kantola,
Thank you very much for your help! Are the documents you found related to the Eden Detention Center? If so, they would suffice to fulfill my request.
I am leaving the Courthouse and today is my last day so here is the email of the person taking this matter over: firstname.lastname@example.org. Her name is Phyllis Lovell.
Thank you very much for your message, and good luck going forward!
Hello Ms. Lovell,
Ms. Kantola informed me that you would be handling my public records request. I'm wondering if you can clarify what kinds of materials are available. My understanding is that there are no formal agreements between Concho County and Eden Detention Center but that there may be related documents regarding the City of Eden and banks.
I have attached the documents that have been filed in the Official Public Records. As directed, Ms. Kantola informed you we could do this by CD. I have contacted my software vendor and we do not have the capability of burning this to a CD. We will gladly make you copies of any of the documents you are interested in at $1.00 per page.
Phyllis F. Lovell
County & District Clerk
Concho County, Texas
Hello Ms. Lovell,
Thank you very much for your quick response. Do you have any sense for how many pages would be included?
No sir, but we would be glad to get you a total and let you know.
There are 48 pages total for the instruments that have been recorded. The costs will be $48.00. We will be glad to make the copies once we have received the monies.
Hello Ms. Lovell,
I hope you'll excuse my delay is responding to your last message. I'm still interested in obtaining all available records, and below I'm including an update version of the request, in case there are any additional responsive materials. Please let me know if the same fee applies.
Thanks so much for your help and patience,
All contracts (and their amendments), memorandums of understanding, intergovernmental service agreements, and any agreements of any sort entered into by Concho County, Texas for all services, equipment, and activities involving/provided by/contracted for regarding Eden Detention Center and any facilities associated with it through any of the aforementioned agreements regarding the facility.
Responsive materials should include but not be limited to:
• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• all other vendor responses
• all evaluation material, scorecards, reports, and notes generated in the selection process
• the current contract
• all exhibits
• all amendments
• all invoices/receipts detailing compensation received as a result of any agreements
• all agreements related to the provision of services, such as water, sewage, natural gas, or garbage disposal
• all financial agreements (such as loans or bonds) entered into as a result or in association with any of the aforementioned agreements
• all agreements regarding the utilization of inmate labor by any agency within this entity's jurisdiction
Do you mind updating the associated fee for this request.
Thanks so much,
The County Clerk's office will only have recorded deeds or deeds of trust and other documents relating land recording for the Eden Detention Center. I am attaching a search report dating 1985 - 2009. The costs for the report is $3.00, due upon receipt. I will have to do a manual search for any documents dated before 1985.
Regarding the other items your are requesting, I believe your best option would be to contact the City of Eden for those agreements and services.
If you are interested in copies of the documents on the list provided, you may submit the documents you are interested in, with the payment to cover the costs. There will be an additional $5.00 search fee per record type, for any other records you are interested in.
My apologies, I failed to attached the search report.