Facial recognition audit logs/usage statistics (Columbus Division of Police)

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

1) Copies of all user guides, handbooks, technical manuals, or comparable documents in the department's possession regarding department facial recognition system(s). These systems are commonly provided by vendors including, but not limited to, NEC, Dataworks Plus, Clearview AI, Cognitec, and others. The entirety of this request should be construed to include facial recognition systems provided by commercial vendors or developed internally.

2) Copies of all audit logs for the department's facial recognition system from Jan. 1, 2020 until the date this request is processed. Facial recognition vendors commonly include daily, weekly, or monthly audit log capabilities in their products and the U.S. Department of Justice recommends that all law enforcement agencies maintain audit logs for facial recognition systems (see: https://it.ojp.gov/GIST/1204/Face-Recognition-Policy-Development-Template-For-Use-In-Criminal-Intelligence-and-Investigative-Activities). If the department's facial recognition system provides options for the time period covered in the audit logs, I ask that you provide weekly logs (rather than daily, monthly, etc.).

3) All reports detailing aggregated usage/transaction statistics for the department's facial recognition system from May 1, 2020 until the date this request is processed. Commercial facial recognition systems include the ability to easily view these daily, weekly, or monthly aggregate reports, which often detail the number of queries per day, number of daily users, number of photographs/facial templates uploaded to the database, etc. If the department's facial recognition system provides options for the time period covered in the aggregate usage or transaction statistics, I ask that you provide daily reports (rather than hourly, weekly, monthly, etc.).

4) Any documents (this includes screenshots of program dashboards) detailing the number of photographs or facial templates included in the database linked to the department's facial recognition system as of the date this request is processed.

I ask that all fees be waived as I am a journalist (examples of my recent work can be found at toddfeathers.com) and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers