Correspondence Regarding Protests

Good afternoon,

This request is overly broad and cannot be completed.

"Overly broad case law: State ex ref. Zidonis v. Columbus State Community College, 133 Ohio St.3d 122, 2012-Ohio-4228 (request for all litigation files and all grievance files for a period over six years, and for all emails between two employees during joint employment); State ex ref. Dehler v. Spatny, 127 Ohio St. 3d 312, 2010-Ohio-5711 (request for prison quartermaster's orders and receipts for clothing over seven years); State ex ref. Glasgow v. Jones, 119 Ohio St.3d 391, 2008-Ohio-4788 (request for all work-related emails, texts, and correspondence of an elected
official during six months in office); State ex ref. Daugherty v. Mohr, 10th Dist. No 11AP-5, 2011-Ohio-6453 (request for all policies,
emails, or memos regarding whether prison officials are authorized to 'triple cell' inmates into segregation); State ex ref. Davila v. Bellefontaine,
3d Dist. No. 8-11-01, 2011-Ohio-4890 (request to inspect 911 tapes covering 15 years); State ex ref. Davila v. East Liverpool, 7th Dist.
No. 10 CO 16, 2011-Ohio-1347, discretionary appeal not allowed 2011-Ohio-4217 (request to access tape recorded 911 calls and
radio traffic over seven years); State ex ref. Zauderer v. Joseph, 62 Ohio App.3d 752 (10th Dist. 1989) (request for all accident reports filed on a
given date with two law enforcement agencies).

Also See State ex rel. Zidonis v. Columbus State Community College, 133 Ohio St.3d 122, 2012-Ohio-4228, ¶ 30 (Public Records Act "does not
expressly require public offices to maintain emails so they can be retrieved by sender and recipient status."); State ex rel. Oriana House v.
Montgomery, 10th Dist. Nos. 04AP-492, 04AP-504, 2005-Ohio-3377, ¶ 89, rev'd on other grounds, 110 Ohio St.3d 456, 2006-Ohio-4854 (the fact
that requester made what it believed to be a specific request does not mandate that the public office keep its records in such a way that access
to the records was possible); State ex rel. Evans v. Parma, 8th Dist. No. 81236, 2003-Ohio-1159. 90 State ex rel. Evans v. Parma, 8th Dist. No. 81236, 2003-Ohio-1159, ¶15 "

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Desk (614) 645-4896
Main (614) 645-4925

Good afternoon,

Scope. For example, searching just “riot” in that time frame generates almost 3000 emails which doesn’t even include the “any documents” aspect of your request. Furthermore, every record has to be reviewed prior to being released to ensure that there aren’t any applicable exemptions.

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Desk (614) 645-4896
Main (614) 645-4925

Good afternoon,

The numbers are below in red. I want to mention that the numbers are so high because most people at the Divsion get news articles, Google alerts, emails from the Mayor’s Office and City Council, etc. that include the words that you are requesting.

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Desk (614) 645-4896
Main (614) 645-4925

Good afternoon,

I’m not required to generate a document with the email count for your convenience; however, I did as one-time courtesy and it is attached. The only way to search by internal correspondence is using a “from” function and putting in “@columbuspolice.org”. This still creates an overly broad request but I did provide you the numbers. If you want to tailor your request again, please submit a new request to publicrecords@columbuspolice.org.

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Desk (614) 645-4896
Main (614) 645-4925