Local level SAEC policies/data (Columbia, Missouri)

Vanessa Nason filed this request with the Columbia Police Department of Columbia, MO.
Tracking # S000382-042817
Due May 31, 2017
Est. Completion None
Status
Awaiting Response

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to the Missouri Sunshine Law and the Missouri Public Records Law, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Vanessa Nason

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Vanessa Nason

From: City of Columbia Public Records Center

--- Please respond above this line ---
Good afternoon,

I am in receipt of your request, I am currently working on an estimate of any applicable costs associated. To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

Dear VANESSA NASON,
Thank you for reaching out to the City of Columbia on April 28, 2017 concerning your request for records. You have requested:
To Whom It May Concern:Pursuant to the Missouri Sunshine Law and the Missouri Public Records Law, I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely,Vanessa NasonThe requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.Sincerely,Vanessa Nason------Filed via MuckRock.comE-mail (Preferred): 36936-34165980@requests.muckrock.comFor mailed responses, please address (see note):MuckRockDEPT MR 36936411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."
A staff member will reach out to you if we have questions regarding your request.
It is the City of Columbia’s practice to consistently collect fees as allowed by Chapter 610 RSMo. If there is a cost for research, redaction or materials, an estimate of those costs will be sent to you.
The City of Columbia requires payment of the estimated cost prior to acting on your request. Payment may be made in person or by mailing a check, bank check or money order to:
If paying in person, you must include the reference number: S000382-042817 on your check, bank check or money order.
Please remember this is an estimated cost.
The actual cost could be higher or lower than the estimate. If the cost is lower, we will issue a refund. If the actual cost is higher, the difference will be required to be paid prior to the release of the records.
If you have any questions related to your records request, please contact us at 573-874-7661 or via the Open Records portal on My Records Center. (https://columbiamo.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx)
We appreciate the opportunity to serve you.
Sincerely,
Lydia Green
Police

From: City of Columbia Public Records Center

Dear VANESSA NASON,
Thank you for registering with the Records Center.  Please log in to the City of Columbia Public Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://columbiamo.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: City of Columbia Public Records Center

--- Please respond above this line ---
Good morning,
I am still working on an estimate of costs associated to all requested materials.
I am seeking clarification for one of the requested items:
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
Is this referring to the Court disposition of a criminal case?  Or how any evidence was disposed of?
I hope to have an estimate complete and available to you by the end of next week.
I look forward to hearing from you in regards to this item,
Lydia To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

--- Please respond above this line ---
CITY OF COLUMBIA, MISSOURI ____________________________________________________________________
May 04, 2017

RE: Public Records Request Reference # S000382-042817 on April 28, 2017

Dear VANESSA NASON,
The City of Columbia received your records request for:

“To Whom It May Concern:Pursuant to the Missouri Sunshine Law and the Missouri Public Records Law, I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely,Vanessa NasonThe requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.Sincerely,Vanessa Nason------Filed via MuckRock.comE-mail (Preferred): 36936-34165980@requests.muckrock.comFor mailed responses, please address (see note):MuckRockDEPT MR 36936411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.”

As mentioned in our previous correspondence, it is the City of Columbia’s practice to collect costs as allowed by Chapter 610 of the Revised Statutes of Missouri.

The City of Columbia requires payment of any estimated costs prior to completing a request. This response is to inform you that there is an estimated cost associated with this request.

The estimated costs for research and materials, as allowed by Missouri Chapter 610 is:
$18.63

Please remember, this is an estimated cost. The actual cost could be higher or lower than the estimate. If the actual cost is lower, we will issue a refund. If the actual cost is higher, you will be required to pay the difference prior to the release of the records.

The City of Columbia requires payment of any estimated cost prior to completing a request. Responsive records that we possess will be available within four (4) business days upon receipt of payment.

You may pay in person or by mailing a check, bank check or money order to:

Columbia Police Department
Attention: Lydia Green
600 East Walnut
Columbia, MO 65201

If paying in person or by mail, you must include this reference number S000382-042817 on your check, bank check or money order.

This is a cost estimate for all related items except for the one I am awaiting clarification for:
any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
If you have any questions related to your records request, please contact us at 573-874-7661 or via the Open Records portal on My Records Center .

We appreciate the opportunity to serve you.

Sincerely,

Lydia Green

Records Unit Supervisor

Police

573-874-7661
To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

--- Please respond above this line ---
Good morning,
I am checking in to see if you are able to provide the clarification regarding:
any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
My cost estimate remains the same until clarification has been provided.
I look forward to hearing from you, To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Public Records Center. Description: TO: [columbiamo@mycusthelp.net]May 15, 2017Columbia Police DepartmentRecords Custodian600 East Walnut StreetColumbia MO 65201This is a follow up to a previous request:To Whom It May Concern:I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 28, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.Thanks for your help, and let me know if further clarification is needed.---On May 11, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: MuckRock

Hello Ms. Green,

Thanks so much for your message. We would be interested in the current/final status of the kits - that is, what sort of status they are in now, whether they were tested, whether charges were brought. If you happen to have data on the final court outcomes in situations in which a kit led to some legal proceeding, we'd be very interested in obtaining that as well.

Thanks so much for your help!

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $18.63 to satisfy the fees associated with this request.

Thank you.

From: City of Columbia Public Records Center

--- Please respond above this line ---
Good afternoon,

The data you seek regarding final outcome associated to a piece of evidence is not something tracked by the Columbia Police Department.  Disposition information is decided and kept by the appropriate courts.

As for cases the rest of the data we should be able to provide that with the estimate provided.
To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

--- Please respond above this line ---
Good morning,

I have attached for you the requested policies, information and data per to your request.

Respectfully,
To monitor the progress or update this request please log into the

From: City of Columbia Public Records Center

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Public Records Center. Description: TO: [columbiamo@mycusthelp.net]June 12, 2017Columbia Police DepartmentRecords Custodian600 East Walnut StreetColumbia MO 65201This is a follow up to request number S000382-042817:To Whom It May Concern:I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 28, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #S000382-042817.Thanks for your help, and let me know if further clarification is needed.---On May 26, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Vanessa Nason

Hi,

I didn't receive any of your attachments, would you mind sending them again?

Thanks,
Vanessa

Files

There are no files associated with this request.