Colorado Springs, Colorado: Larceny from motor vehicle reports

Brian Freskos filed this request with the Colorado Springs Police Department of Colorado Springs, CO.
Status
Completed
Tags

Communications

From: Ben Hallman

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

Police reports for every motor vehicle break-in and/or larceny from a motor vehicle that occurred in 2015. I want to determine how many vehicle break-ins occurred in your jurisdiction and basic information about each, including what, if anything, was stolen.

I want to see all the information contained in each police report, including, but not limited to, the time and location of each crime; the criminal's method of entry; the make and model of the vehicle; descriptions of what was stolen and where from inside the vehicle each item was stolen; victims' names, ages, addresses and contact information; and the narrative summary of what happened.

If this data is collated in a digital file or database, providing the results of a search query that yields this information would be an acceptable substitute to physical copies of the reports.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Ben Hallman

From: RUFFALO, Aaron E.

Good day Mr. Hallman,
In reviewing you request we conducted preliminary research that concluded that we have 4,430 case in 2015 that meet your criteria. The cost is $6.00 per case report processed up a maximum of $24.00 per hour. More information on our schedule of fees can be located at this link<https://cspd.coloradosprings.gov/content/schedule-fees-cspd>. The cost estimate, without consideration to reports that will require additional redaction, is $26,580.00. Please note this cost is an approximation and does not represent the final billable amount.
The time to have all records ready for release is estimated to take 4 to 6 months based on current staffing levels.
Please note the records you are requesting are criminal justice records and their release is governed by the Colorado Criminal Justice Records Act and not the Colorado Open Records Act.
Regards,
Aaron Ruffalo
Police Records Manager
Colorado Springs Police Departmet
719-444-7455 (Office)
719-499-5956 (Mobile)
ruffalaa@ci.colospgs.co.us<mailto:ruffalaa@ci.colospgs.co.us>

July 21, 2016
Colorado Springs Police Department
705 S Nevada Ave
Colorado Springs, CO 80903
To Whom It May Concern:
Pursuant to the Colorado Open Records Act, I hereby request the following records:
Police reports for every motor vehicle break-in and/or larceny from a motor vehicle that occurred in 2015. I want to determine how many vehicle break-ins occurred in your jurisdiction and basic information about each, including what, if anything, was stolen.
I want to see all the information contained in each police report, including, but not limited to, the time and location of each crime; the criminal's method of entry; the make and model of the vehicle; descriptions of what was stolen and where from inside the vehicle each item was stolen; victims' names, ages, addresses and contact information; and the narrative summary of what happened.
If this data is collated in a digital file or database, providing the results of a search query that yields this information would be an acceptable substitute to physical copies of the reports.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Ben Hallman
------
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
For mailed responses, please address (see note):
MuckRock
DEPT MR 27145
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Aaron Ruffalo
Police Records Manager
Colorado Springs Police Departmet
719-444-7455 (Office)
719-499-5956 (Mobile)
ruffalaa@ci.colospgs.co.us<mailto:ruffalaa@ci.colospgs.co.us>

From: Ben Hallman

Hi Aaron,

I'm going to talk to my editor when he gets back tomorrow morning and I'll get back to you. Thanks.

From: RUFFALO, Aaron E.

Thanks! We have a robust Crime Analysis Unit that is very adept at pulling statistics from our Record Management Software. As an alternative, you might consider amending your request to ask for more statistical based information and not the actual report, if that would meet your reasons for requesting the records. I am not sure of how long this would take to query and extract, but it would significantly reduce the cost and time for the release.

From: Ben Hallman

What if we just got reports involving larcenies from motor vehicles in which a firearm was stolen? Is there any to narrow it like that? And what would that cost?

From: RUFFALO, Aaron E.

Let me talk with our Crime Analysis Supervisor and see what she is able to extract. I believe she has left for the day so I will let you know tomorrow.

From: Ben Hallman

Thanks!

From: RUFFALO, Aaron E.

Good Morning,

I heard back from our Crime Analysis group supervisor and she can extract the information you asked below. She stated there is a caveat to the data return. The weapon will need to have been listed in the "Property" field in the database. If the officer accidently listed in the narrative section of the report those report numbers would not be captured in the query return.

Aaron

From: Ben Hallman

Great! How many reports will that produce and what is the estimated cost?

From: RUFFALO, Aaron E.

Good Morning,

Crime Analysis said that it should take 2 hour to run the query, might be a bit more or less once they dig into the data. She was not able to tell an estimated amount of reports that would return until she would run the query. Estimated cost should be under $50.00.

Aaron

From: Ben Hallman

That cost sounds great. Please proceed and let me know what I need to do next. Thanks!

From: RUFFALO, Aaron E.

Ok, I will let you know what they find! - Aaron

From: RUFFALO, Aaron E.

Hello,

Crime analysis was able to complete the query. It returned about 189 reports that match your criteria. If this meets you need please let me know and we will prepare the formal release and get it out to you!

Aaron

From: Ben Hallman

Sounds good! How can we pay for it?

From: Ben Hallman

Sounds good! How can we pay for it?

From: RUFFALO, Aaron E.

Hello,

Attached is the release with the response letter explaining why certain information was redacted. Also attached is the invoice you requested. You will notice in the list there are duplicate reports in red. According to our Crime Analysis supervisor this is because:

"There are some duplicate records because we often document multiple BMV's on one report number. This does not mean that a firearm was stolen from each of the victims."

This would occur if there are several cars broken into on the same street during the same criminal event.

If you are interested in requesting any of the reports individually, or I can answer any questions please let me know.

Regards,
Aaron

Aaron Ruffalo
Police Records Manager
Colorado Springs Police Departmet
719-444-7455 (Office)
719-499-5956 (Mobile)
ruffalaa@ci.colospgs.co.us<mailto:ruffalaa@ci.colospgs.co.us>

From: Ben Hallman

Thanks! I'll get the check in the mail.

From: Ben Hallman

How much would it cost per report?

From: RUFFALO, Aaron E.

Base price is $6.00 per report. These are not usually very long reports but they would have to have info redacted for the same reasons mentioned in the response letter. In some cases the cost might be $12.00 if a report takes more than 15 minutes to process, but I think this would be the exception not the normal.

As a side note, it would take several weeks to process the release if you wanted all 188. Guesstimate of 4 to 5 weeks. - Aaron

From: Ben Hallman

Ok sounds good! What I'll do tomorrow is go through and pick a small sample of the reports.

From: Ben Hallman


May I get copies of the following reports?

2015‐00001127

2015‐00006607

2015‐00021082

2015‐00051173

2015‐00051215

From: RUFFALO, Aaron E.

Sure, I will get started on these today! – Aaron

From: RUFFALO, Aaron E.

Requested reports. Invoice include. – Aaron

From: Ben Hallman

Thanks! I forwarded the invoice to our accounting department. Should be in the mail soon.

Files

pages

Close