Request for email metadata (Office of the Governor of Colorado)

Matt Chapman filed this request with the Office of the Governor of Colorado of Colorado.
Status
Completed

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor of Colorado

Hello Mr. Chapman,

We have received your CORA request to our office.

Before we can take any action on this request, we need some more
information about your request.

Please call our office at 303-866-6390 <(303)%20866-6390>.

Thank you,

Madeline Bodell
Executive Assistant
Office of Legal Counsel and Office of Boards and Commissions

P 303.866.6390 <(303)%20866-6390>
121 State Capitol, Denver, CO 80203
madeline.bodell@state.co.us
www.colorado.gov/governor

*Under the Colorado Open Records Act (CORA), all messages sent by or to me
on this state-owned email account may be subject to public disclosure.*

From: Matt Chapman

As requested, here is some information that can be used to extract information from outlook:

How records themselves are stored in exchange:
http://www.forensicswiki.org/wiki/Extensible_Storage_Engine_(ESE)_Database_File_(EDB)_format

An easy way to extract information:
https://practical365.com/exchange-server/powershell-script-report-mailbox-audit-log-entries/
https://github.com/cunninghamp/Get-MailboxAuditLoggingReport.ps1

From: Office of the Governor of Colorado

Hello Mr. Chapman,

Please see attached a letter regarding your CORA request.

Thank you,

Madeline Bodell
Executive Assistant
Office of Legal Counsel and Office of Boards and Commissions

P 303.866.6390
121 State Capitol, Denver, CO 80203
madeline.bodell@state.co.us
www.colorado.gov/governor

*Under the Colorado Open Records Act (CORA), all messages sent by or to me
on this state-owned email account may be subject to public disclosure.*

From: Office of the Governor of Colorado

Hello Mr. Chapman,

On Wednesday, March 28, my colleague, Jenna Goldstein, attempted to
communicate to you our updated estimate of costs for your request by phone.
She left a voicemail for you at 312-721-7448 <(312)%20721-7448>.

Please call Ms. Goldstein at 303-866-5372 <(303)%20866-5372> to discuss the
new estimate of costs and new deadline so we may move forward with your
request.

Thank you,

Madeline Bodell

--
Madeline Bodell
Executive Assistant
Office of Legal Counsel and Office of Boards and Commissions

P 303.866.6390
121 State Capitol, Denver, CO 80203
madeline.bodell@state.co.us
www.colorado.gov/governor

*Under the Colorado Open Records Act (CORA), all messages sent by or to me
on this state-owned email account may be subject to public disclosure.*

From: Office of the Governor of Colorado

Hello Mr. Chapman,

Please see below the details of the estimate that you and Jenna discussed
yesterday, April 3rd, over the phone. This estimate is related to your
request for metadata of all emails sent to and from all staff of the
Governor's Office on March 5, 2018.

For March 5, 2018, there were approximately 11,000 emails sent to and from
all staff of the Governor's office, for which both Jenna and I need to
review, the cost estimate is as follows:

At 15 seconds of review per email, this would be about 45 hours of work.
For Jenna, at $30/hour, this would cost about $1350, and for me, at
$20/hour, this would cost about $900. Therefore, the total estimate for the
request would be about $2250.

Jenna will call you this afternoon to discuss the revised request you spoke
about yesterday, which will request just emails sent to and from Governor
Hickenlooper on March 5, 2018.

Thank you,
Madeline

--
Madeline Bodell
Executive Assistant
Office of Legal Counsel and Office of Boards and Commissions

P 303.866.6390
121 State Capitol, Denver, CO 80203
madeline.bodell@state.co.us
www.colorado.gov/governor

*Under the Colorado Open Records Act (CORA), all messages sent by or to me
on this state-owned email account may be subject to public disclosure.*

From: Office of the Governor of Colorado

Hello Mr. Chapman,

Please see attached a letter and a PDF of documents responsive to your
request.

Thank you,

Madeline Bodell
Executive Assistant
Office of Legal Counsel and Office of Boards and Commissions

P 303.866.6390
121 State Capitol, Denver, CO 80203
madeline.bodell@state.co.us
www.colorado.gov/governor

*Under the Colorado Open Records Act (CORA), all messages sent by or to me
on this state-owned email account may be subject to public disclosure.*

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