Expenditures relating to visits from federal officials (Department of Corrections)

Emma Best filed this request with the Department of Corrections of Colorado.
Multi Request Expenditures relating to visits from federal officials
Due Sept. 26, 2019
Est. Completion Dec. 30, 2019
Status
Awaiting Response

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Records describing, authorizing or mentioning expenses or personnel assignments in response to or accommodation of visits from officials in the federal government between January 1, 2001 and the present.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers in outlets such as Gizmodo, MuckRock, Motherboard, Property of the People, Unicorn Riot, and The Outline, among others. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the library Internet Archive and the journalist non-profit MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Emma Best

From:

The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
If the request is for
medical records; the response time is 30 days once a signed HIPAA compliant
release of information consent, and any other required documentation, has been received by the medical records technician
or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

Happy Holidays and thank you for contacting the Colorado Department of Corrections. I am
currently out of the office. I will return to the office on Monday December 30, 2019
The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day. If the request is for
medical records; the response time is 30 days once a signed HIPAA compliant
release of information consent, and any other required documentation, has been received by the medical records technician
or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
If the request is for
medical records; the response time is 30 days once a signed HIPAA compliant
release of information consent, and any other required documentation, has been received by the medical records technician
or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

From:

I am out of the office and unable to check email at this time. I will submit your request for processing on Wednesday, January 22, 2020 when I return.
The Colorado Department of Corrections will make every effort to provide an acknowledgement of receipt with a proposed delivery date within three working days. The three-day response time starts when a request is received by the Records Custodian. A request received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day.
If the request is for
medical records; the response time is 30 days once a signed HIPAA compliant
release of information consent, and any other required documentation, has been received by the medical records technician
or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the by the Department on recommendation of the records custodian.

--
Adrienne L. Jacobson Associate Director - Legal Services
Public Information Officer (Interim) P 719.226.4247  |  C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906 adrienne.jacobson@state.co.us  | (mailto:adrienne.jacobson@state.co.us) www.doc.state.co.us (http://www.doc.state.co.us/)

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