FOIA - Spillman Flex Docs (Cleveland Police Department)

Dear J Ader,
Thank you for your interest in public records of the City of Cleveland. Your request has been received and is being processed in accordance with the Ohio Sunshine Laws. Your request was received in this office on 3/21/2022 and has been given the reference number P006062-032122 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

All documentation on Motorola's Spillman Flex Software (https://www.spillman.com/products/flex/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Motorola regarding Spillman Flex
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spillman" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The public records law does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the Cleveland Public Records Center.
City of Cleveland - Public Records

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of Reference # P006062-032122 Dear J Ader, The City of Cleveland received a public record request from you on March 21, 2022. You requested the following: “To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

All documentation on Motorola's Spillman Flex Software (https://www.spillman.com/products/flex/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Motorola regarding Spillman Flex
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spillman" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly:” The City has reviewed its files and has determined there are no records that are responsive to your request. If you have any questions, or wish to discuss this further, you can reply to this email or go to the Cleveland Public Records Center and Send a New Message.
Sincerely, City of Cleveland - Public Records