Firearm Project, Clearwater, FL

Brian Freskos filed this request with the Clearwater Police Department of Clearwater, FL.
Est. Completion None
Status
Withdrawn

Communications

From: Ben Hallman

Hi,

Pursuant to the state’s public records law, I am a journalist requesting access to and copies of data and others records from your agency as part of a national reporting project on the use of stolen firearms in crimes. I have broken the request into three parts, each of which details the records that we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information on stolen guns

It is our understanding that law enforcement agencies keep detailed records about firearms that were reported stolen by the citizens they serve. We are therefore requesting the following for each case of reported firearm theft in your jurisdiction:

-- The police report number and/or incident number for the firearm theft
-- The serial number, make, model, caliber, type and any other descriptive information for each firearm that was reported stolen

If possible, I would be grateful if this data was collated into a spreadsheet where each row represents one firearm. Here is an example:

If a spreadsheet is provided, please provide the record layout and/or code sheet. If such a spreadsheet is not available, please provide any other records that contain this information.

2) Detailed information about seized and/or recovered guns, any guns in evidence, and/or any gun of which the department has taken custody

Third, it is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, placed into evidence or otherwise under the custody and control of the department, including the make, model and serial number of each gun. We are therefore requesting the following:

-- The following records regarding firearms used in crimes in your agency’s jurisdiction, found at crime scenes, seized during investigations or otherwise recovered or taken in by your agency: the make, model, and serial number of each gun; the date of the crime and/or incident from which it was recovered or seized; the police report number for the crime and/or incident; the type of crime the firearm was used in; and the address where the crime was committed and/or the incident occurred. Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet where each row represents one case, the same as part 1) “Detailed information about stolen guns.” If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

3) Detailed information on lost, stolen or unaccounted for law enforcement guns

Finally, it is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for. Therefore we request the following:

-- Any and all records of department-issued firearms that were lost, stolen, went missing or are otherwise unaccounted for.

-- If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees.

The records should include but not be limited to the following:

• The make, model, serial number and caliber of each firearm
• The location and address where the firearm was lost or stolen
• The date of the loss or theft.
• The date the loss or theft was reported
• Whether each lost or stolen firearm was recovered
• If the lost, stolen or missing firearm was recovered, the date and location of the recovery
• A description of how the firearm was lost, stolen or went missing
• Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm
• Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.
• Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. As a 501c3 nonprofit news organization, we will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the request to the following address:

The Trace (at WeWork)
Attn: Brian Freskos
428 Broadway
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos

From: Clearwater Public Records Request Center

--- Please respond above this line ---

Please find attached an estimate for the labor cost only associated with items 1 and 2 of your request.  You will need to make a deposit in this amount before we can begin processing your request.
Thank you.

From:

The attached response was emailed to you on February 27th.

From: Ben Hallman

Hi,

Thank you for the estimate. I don't think I'm going to be able to get the company to cough up 2k for the request. What I withdrew Part 1 and requested only Part 2? How much would it cost for only Part 2?

From: Clearwater Public Records Request Center

Dear Brian Freskos:

This is a system generated notification from an unmonitored email account. Unfortunately your email was not recognized and has not been routed accordingly. Please be advised you submitted a request and that if you wish to submit a request or check on the status of an already submitted request, you should visit the Records Center by clicking have not here. Requests can also be submitted via email to (https://mycusthelp.info/CLEARWATERFL/_cs/supporthome.aspx) clerk@myclearwater.com or in person at any city facility (mailto:clerk@myclearwater.com ) Description: TO: [clearwaterfl@mycusthelp.net]March 9, 2017Clearwater Police DepartmentClearwater Police Department Attn: Records Unit 645 Pierce Street Clearwater, Florida 33756This is a follow up to a previous request:Hi, Thank you for the estimate. I don't think I'm going to be able to get the company to cough up 2k for the request. What I withdrew Part 1 and requested only Part 2? How much would it cost for only Part 2? ---On March 2, 2017:The attached response was emailed to you on February 27th.---On March 2, 2017:To Whom It May Concern:I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Feb. 15, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.Thanks for your help, and let me know if further clarification is needed.---On Feb. 28, 2017:
City of Clearwater
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From:

As a follow up to your current request of an estimate for part 2 only of the initial request. The estimate for part 2 is approximately 50 hours @ $29.59 per hour for a total of $1,479.50

Please let us know what you wish us to do.

Colleen Hanko
Police Information Tech II

From: Clearwater Public Records Request Center

Attachments:
INV17-W020344-1.pdf (https://clearwaterfl.s3-us-gov-west-1.amazonaws.com/a096145d-8ecb-4454-bcef-68cf124fa921?AWSAccessKeyId=AKIAL2GCSTSZXXTVFHJA&Expires=1492280064&response-content-disposition=attachment%3B%20filename%3DINV17-W020344-1&Signature=Uz0Ir5E3%2BvFkpthLi7jMRyyYiyU%3D)
--- Please respond above this line ---
Mr. Freskos

Attach please find estimate for Item #2 only.

From: Brian Freskos

Please consider this request withdrawn for the moment.

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