2018 Vigilant Data Sharing Information (Chino Police Department)

Dave Maass filed this request with the Chino Police Department of Chino, CA.
Due May 20, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

From:

Greetings,

The Chino Police Department has received your request for public records, submitted on May 10, 2018. This letter shall serve as notification of the police department's intent to comply with your request for public records, pursuant to the California Public Records Act (the "Act"). (Government Code section 6250, et seq.)

The Chino Police Department is in the process of evaluating the public records request you submitted in an effort to make a determination as to whether the documents sought exist and are disclosable public records. However, notice is hereby given that the time limit to process this request shall be extended, pursuant to Government Code section 6253(c)(2) and (3) for the following reasons:

(2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request.

(3) The need for consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein.

The Chino Police Department is entitled to a reasonable time to comply with your request. As such, the department will contact you separately to let you know when such documents, if any exist, will be available for inspection. If you requested copies of such records, the Chino Police Department will also let you know at that time the cost for such copies and/or provide records in electronic form, if available.
Best Regards,

Cassandra Chinnis
Police Records Supervisor
Chino Police Department
(909) 334-3080

From:

Good Afternoon,

I was in receipt of your request on May 21, 2018 following up on your initial PRA request. I have attached an extension response that was sent via email on Friday May 18th at 1452 hours.
I am currently working on your request and you should receive a response within the extension period.

If you have any questions or concerns, please don't hesitate to contact me.
Best Regards,

Cassandra Chinnis
Police Records Supervisor
Chino Police Department
(909) 334-3080

From:

Greetings,

Attached you will find our response to your CPRA request received by the Chino Police Department on May 10, 2018.
Best Regards,

Cassandra Chinnis
Police Records Supervisor
Chino Police Department
(909) 334-3080

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