Touhy Park Tent Encampment
| Tracking # |
5208 |
| Submitted | April 10, 2023 |
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Communications
From: Alexandra Gelzin
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
Any and all emails, other correspondence and records to and from the Chicago Park District for Touhy Park regarding homelessness, homeless encampments and homeless outreach at all times since January 1, 2022.
Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Alexandra Gelzin
From: Chicago Park District
Thank you for your FOIA request.
From: Chicago Park District
Hello Alexandra Gelzin,
Thank you for your interest in obtaining information from the Chicago Park District. Your FOIA request has been received and is being processed.
Your FOIA reference number for tracking purposes is: 5208
You have requested the following records:
“Any and all emails, other correspondence and records to and from the Chicago Park District for Touhy Park regarding homelessness, homeless encampments and homeless outreach at all times since January 1, 2022.
Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials.
If your office has questions about this request, please feel free to direct them to the address associated with this request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.”
The Chicago Park District (CPD) responds to all public records requests by the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. Please expect a response by Monday, April 17, 2023 by close of business. If additional time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.
Sincerely
Quinton Sledge
Freedom of Information Officer
Chicago Park District | Department of Law
541 N Fairbanks Ct. Chicago, IL 60611
Email: FOIA@chicagoparkdistrict.com<mailto:FOIA@chicagoparkdistrict.com>
Phone: (312) 742-4789
www.chicagoparkdistrict.com<http://www.chicagoparkdistrict.com/>
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From: Chicago Park District
Hello Alexandra Gelzin,
My initial search for records using the provided parameters yielded thousands of documents. I therefore determined that your request is very broad and thus unduly burdensome as it is currently written. Under 5 ILCS 140/3(g), we would like to extend an opportunity for you to modify your request to make it more manageable. To effectively retrieve the records sought, the Park District needs (1) the employee name(s) or title(s); (2) keywords to search for; and (3) the timeframe to be searched.
Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. Under Section 140/3(e) of the Act, the Park District is extending the time to respond to your request by five (5) business days from the original due date for the following reasons:
( ) The requested records may be stored in whole or in part at other locations other than the office having charge of the requested documents;
(x) The requested records may require the collection of a substantial number of specified records;
( ) The requested records have not been located in a routine search, and additional efforts are being made to find them.
( )The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure or should be revealed only with appropriate deletions;
(x) The public body cannot compile the request for records within the time limits prescribed 5 ILCS 140/3 (c), without unduly burdening or interfering with the operations of the public body;
( )There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of any public body having a substantial interest in determining the request’s subject matter.
Please agree in writing that the new due date of Monday, April 24, 2023 by close of business is acceptable to you.
Sincerely,
Quinton Sledge
Freedom of Information Officer
Chicago Park District | Department of Law
541 N Fairbanks Ct. Chicago, IL 60611
Email: FOIA@chicagoparkdistrict.com<mailto:FOIA@chicagoparkdistrict.com>
Phone: (312) 742-4789
www.chicagoparkdistrict.com<http://www.chicagoparkdistrict.com/>
[cid:image001.png@01D96EBC.42128FC0] [cid:image002.png@01D96EBC.42128FC0]
From: Chicago Park District
My initial search for records using the provided parameters yielded thousands of documents. I therefore determined that your request is very broad and thus unduly burdensome as it is currently written. Under 5 ILCS 140/3(g), we would like to extend an opportunity for you to modify your request to make it more manageable. To effectively retrieve the records sought, the Park District needs (1) the employee name(s) or title(s); (2) keywords to search for; and (3) the timeframe to be searched.
Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. Under Section 140/3(e) of the Act, the Park District is extending the time to respond to your request by five (5) business days from the original due date for the following reasons:
( ) The requested records may be stored in whole or in part at other locations other than the office having charge of the requested documents;
(x) The requested records may require the collection of a substantial number of specified records;
( ) The requested records have not been located in a routine search, and additional efforts are being made to find them.
( )The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure or should be revealed only with appropriate deletions;
(x) The public body cannot compile the request for records within the time limits prescribed 5 ILCS 140/3 (c), without unduly burdening or interfering with the operations of the public body;
( )There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of any public body having a substantial interest in determining the request’s subject matter.
Please agree in writing that the new due date of Monday, April 24, 2023 by close of business is acceptable to you.
Sincerely,
Quinton Sledge
Freedom of Information Officer
Chicago Park District | Department of Law
541 N Fairbanks Ct. Chicago, IL 60611
Email: FOIA@chicagoparkdistrict.com<mailto:FOIA@chicagoparkdistrict.com>
Phone: (312) 742-4789
www.chicagoparkdistrict.com<http://www.chicagoparkdistrict.com/>
From: Alexandra Gelzin
Hi Quinton, could we refine the search to communications that include Touhy Park supervisor Misty Mitchell and are dated from January 1, 2023 to April 15, 2023? Please let me know if that is a sufficiently limiting parameter.
Thank you
From: Chicago Park District
Thank you for your FOIA request.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on April 10, 2023. You had previously indicated that it would be completed on April 24, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #5208.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Park District
Thank you for your FOIA request.
From: Chicago Park District
Hello Alexandra Gelzin,
Thank you for narrowing the parameters of your request to: “communications that include Touhy Park supervisor Misty Mitchell and are dated from January 1, 2023 to April 15, 2023.” We have conducted a search and are still reviewing all possible documents responsive to your request. Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. Under 5 ILCS 140/3(e), the Park District requesting an extension to the time to respond to your request by five additional business days due to the following reason(s):
( ) The requested records may be stored in whole or in part at other locations other than the office having charge of the requested documents;
( ) The requested records may require the collection of a substantial number of specified records;
( ) The requested records have not been located in a routine search, and additional efforts are being made to find them.
(X)The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure or should be revealed only with appropriate deletions;
( ) The public body cannot compile the request for records within the time limits prescribed by the Freedom of Information Act, 5 ILCS 140/3 (c), without unduly burdening or interfering with the operations of the public body;
( )There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of any public body having a substantial interest in determining the request’s subject matter.
The new due date for your request is Monday May 1, 2023 by close of business.
Please respond in writing if this extension is acceptable to you. Thank you for your patience and cooperation.
Sincerely,
Quinton Sledge
Freedom of Information Officer
Chicago Park District | Department of Law
541 N Fairbanks Ct. Chicago, IL 60611
Email: FOIA@chicagoparkdistrict.com<mailto:FOIA@chicagoparkdistrict.com>
Phone: (312) 742-4789
www.chicagoparkdistrict.com<http://www.chicagoparkdistrict.com/>
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From: Chicago Park District
Hello Alexandra Gelzin,
Please see the attached documents for the official response to your FOIA request, “FOIA 5208: Touhy Park Encampment”
Thank you for your interest in obtaining information from the Chicago Park District.
Sincerely,
Quinton Sledge
Freedom of Information Officer
Chicago Park District | Department of Law
541 N Fairbanks Ct. Chicago, IL 60611
Email: FOIA@chicagoparkdistrict.com<mailto:FOIA@chicagoparkdistrict.com>
Phone: (312) 742-4789
www.chicagoparkdistrict.com<http://www.chicagoparkdistrict.com/>
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