Police Associations, Clubs, and Ethnic / Fraternal Organizations

William Pierce filed this request with the Chicago Police Department of Chicago, IL.
Tracking #

P452821

P452821-070618

Status
Completed

Communications

From: William Pierce

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

The CPD directive on "POLICE ASSOCIATIONS, CLUBS, AND ETHNIC / FRATERNAL ORGANIZATIONS" (found here: http://directives.chicagopolice.org/directives/data/a7a57be2-1292279e-2c512-922b-3f22a5bc2f5a5680.html) states that "Each police association, club, and ethnic / fraternal organization, excluding recognized bargaining agents, requesting to be recognized by the Department must prepare a letter indicating the proper name of the organization, the mission statement, a declaration that it's a not-for-profit organization, its mailing address, telephone number, and a roster of its officers. The letter will be submitted to the Chief, Bureau of Administration by 1 March of each year."

I request copies of all letters from police associations, clubs, and ethnic / fraternal organizations submitted to the Chief, Bureau of Administration since 2012. Please also provide documents sufficient to show a list of all police associations, clubs, and ethnic / fraternal organizations approved between 2012 and the present.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

William Pierce
Lucy Parsons Labs

From: Chicago Police Department

Dear William :

Thank you for your interest in information from the Chicago Police Department. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: P452821-070618
You have requested the following records: Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:The CPD directive on "POLICE ASSOCIATIONS, CLUBS, AND ETHNIC / FRATERNAL ORGANIZATIONS" (found here: http://directives.chicagopolice.org/directives/data/a7a57be2-1292279e-2c512-922b-3f22a5bc2f5a5680.html) states that "Each police association, club, and ethnic / fraternal organization, excluding recognized bargaining agents, requesting to be recognized by the Department must prepare a letter indicating the proper name of the organization, the mission statement, a declaration that it's a not-for-profit organization, its mailing address, telephone number, and a roster of its officers. The letter will be submitted to the Chief, Bureau of Administration by 1 March of each year."I request copies of all letters from police associations, clubs, and ethnic / fraternal organizations submitted to the Chief, Bureau of Administration since 2012. Please also provide documents sufficient to show a list of all police associations, clubs, and ethnic / fraternal organizations approved between 2012 and the present.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Chicago Police Department (CPD) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.  If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center. To monitor the progress or update this request please log into the
Chicago Public Safety Record System. (https://CHICAGOPS.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=452821&coid=79F4034E316D)

From: Chicago Police Department

Re: FOIA #P452821 – Extension Notice

There is need for consultation, which shall be concluded with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. It is therefore necessary to extend the time for response by five business days as permitted by 5 ILCS 140/3(e).

CPD will forward our response on or before July 19, 2018.

Sincerely,

Chicago Police Department
Office of Legal Affairs / FOIA Section

This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering that message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this document is strictly prohibited.

From: William Pierce

To Whom It May Concern:

I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on June 22, 2018. Please let me know when I can expect to receive a response. You had stated one would be given on July 19.

From: Chicago Police Department

-----Original Message-----
From: FOIA
Sent: Wednesday, October 03, 2018 11:33 AM
To: Rubenstein, Gary
Subject: Fw: Illinois Freedom of Information Act. Request #P452821

Good afternoon,

I have the 2018 list but got a little stuck searching for list from previous years. I apologize for the delay and will work to get you a response shortly. Please call or email with any questions or issues.

Sincerely,
 
Gary Rubenstein, FOIA Officer
Chicago Police Department
Office of Legal Affairs - Unit 114
Phone: 312-745-5308

This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering that message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this document is strictly prohibited.
________________________________________
From: requests@muckrock.com <requests@muckrock.com>
Sent: Wednesday, October 3, 2018 4:01 AM
To: FOIA
Subject: RE: Illinois Freedom of Information Act. Request #P452821

Chicago Police Department
FOIA Office
Records Inquiry Section, Unit 163
3510 South Michigan Avenue
Chicago, IL 60653

October 3, 2018

This is a follow up to request number P452821:

To Whom It May Concern:

I'm following up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on June 22, 2018. You had previously indicated that it would be completed on July 19, 2018. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #P452821.

Thanks for your help, and let me know if further clarification is needed.

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/accounts/agency_login/chicago-police-department-503/police-associations-clubs-and-ethnic-fraternal-organizations-56590/?uuid-login=cadcdda4-9853-4daa-bbb0-9ee458428dfb&email=foia%40chicagopolice.org#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 56590
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Aug. 15, 2018:
To Whom It May Concern:

I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on June 22, 2018. Please let me know when I can expect to receive a response. You had stated one would be given on July 19.
---

On July 6, 2018:
Re: FOIA #P452821 - Extension Notice

There is need for consultation, which shall be concluded with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. It is therefore necessary to extend the time for response by five business days as permitted by 5 ILCS 140/3(e).

CPD will forward our response on or before July 19, 2018.

Sincerely,

Chicago Police Department
Office of Legal Affairs / FOIA Section

This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering that message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this document is strictly prohibited.

---

On July 6, 2018:
Dear William :

Thank you for your interest in information from the Chicago Police Department. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: P452821-070618
You have requested the following records: Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:The CPD directive on "POLICE ASSOCIATIONS, CLUBS, AND ETHNIC / FRATERNAL ORGANIZATIONS" (found here: http://directives.chicagopolice.org/directives/data/a7a57be2-1292279e-2c512-922b-3f22a5bc2f5a5680.html) states that "Each police association, club, and ethnic / fraternal organization, excluding recognized bargaining agents, requesting to be recognized by the Department must prepare a letter indicating the proper name of the organization, the mission statement, a declaration that it's a not-for-profit organization, its mailing address, telephone number, and a roster of its officers. The letter will be submitted to the Chief, Bureau of Administration by 1 March of each year."I request copies of all letters from police associations, clubs, and ethnic / fraternal organizations submitted to the Chief, Bureau of Administration since 2012. Please also provide documents sufficient to show a list of all police associations, clubs, and ethnic / fraternal organizations approved between 2012 and the present.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Chicago Police Department (CPD) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center. To monitor the progress or update this request please log into the
Chicago Public Safety Record System. (https://CHICAGOPS.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=452821&coid=79F4034E316D)

---

On June 22, 2018:
To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

The CPD directive on "POLICE ASSOCIATIONS, CLUBS, AND ETHNIC / FRATERNAL ORGANIZATIONS" (found here: http://directives.chicagopolice.org/directives/data/a7a57be2-1292279e-2c512-922b-3f22a5bc2f5a5680.html) states that "Each police association, club, and ethnic / fraternal organization, excluding recognized bargaining agents, requesting to be recognized by the Department must prepare a letter indicating the proper name of the organization, the mission statement, a declaration that it's a not-for-profit organization, its mailing address, telephone number, and a roster of its officers. The letter will be submitted to the Chief, Bureau of Administration by 1 March of each year."

I request copies of all letters from police associations, clubs, and ethnic / fraternal organizations submitted to the Chief, Bureau of Administration since 2012. Please also provide documents sufficient to show a list of all police associations, clubs, and ethnic / fraternal organizations approved between 2012 and the present.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

William Pierce
Lucy Parsons Labs

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/accounts/agency_login/chicago-police-department-503/police-associations-clubs-and-ethnic-fraternal-organizations-56590/?uuid-login=cadcdda4-9853-4daa-bbb0-9ee458428dfb&email=foia%40chicagopolice.org#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 56590
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

________________________________
This e-mail, and any attachments thereto, is intended only for use by the addressee(s) named herein and may contain legally privileged and/or confidential information. If you are not the intended recipient of this e-mail (or the person responsible for delivering this document to the intended recipient), you are hereby notified that any dissemination, distribution, printing or copying of this e-mail, and any attachment thereto, is strictly prohibited. If you have received this e-mail in error, please respond to the individual sending the message, and permanently delete the original and any copy of any e-mail and printout thereof.

From: Chicago Police Department

Attached please find CPD’s response to FOIA P452821.

Sincerely,

Gary Rubenstein, FOIA Officer
Chicago Police Department
Office of Legal Affairs - Unit 114
Phone: 312-745-5308<tel:(312)%20745-5308>

This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering that message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this document is strictly prohibited

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