Myriad of data from CPS

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Dear :

Thank you for your interest in Chicago Public Schools. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: N003963-122817
You have requested the following records: To Whom It May Concern:Pursuant to the Illinois Freedom of Information Act (5 ILCS 140/1 to 11), I hereby request the following records:1. A list of types of changes that one can make in the “Impact” system2. Database or spreadsheet exported from the “Impact” system showing all administrative changes for the ’15-16 school year3. Database or spreadsheet that includes a number of kids per high school (for all high schools) with attendance-related disciplinary action in the following school years:2011-20122012-20132013-20142014-20152015-20164. Database or spreadsheet that shows the number of CPS students who died during any of the above school years, or the breaks during or between them5. Documents or spreadsheets sufficient to show the attendance rates of all CPS high schools in at least the above years and the two prior to that, 2010-2011, and 2009-2010.6. All reports that the CPS Inspector General submitted to the CPS Board of Education in the seven school years listed above.7. All the data given to the Network for College Success and the Battelle For Kids programs (or all the data CPS gave them access to) about one school, for one year: Juarez High School for 2015-2016. The data can be anonymized so as to not include students’ names, but those students must be represented by unique rows or numerical identifiers.8. A copy of any notification sent to parents (one copy per bulk notification is fine) as a result of a CPS IG investigation or finding or disciplinary action in the seven school years specified above.9. Document(s) from the state of Illinois and the federal department of education that show the number of student-days and the amount of funding given to the school based on those student-days, from Juarez High School student-days in the school years 2015-2016 and 2014-2015. If this document does not indicate the number of student-days absent (or not in instruction), I also request an internal Juarez High School document that shows the number of student-days absent. (Certainly this would include in its tally many half-counted days in the event of students missing between one period and half a day.)10. Documents sufficient to show all CPS IG recommendations to the CPS BoE for punishment of CPS staff members (excluding teachers but including teachers who also serve in a staff role) in the seven academic years outlined above.11. Documents sufficient to show how many of the CPS IG’s recommendations the CPS BoE accepted or acted upon. (If your definitions of “accepted” and “acted upon” are different, please explain them and specify which you’re using to describe the conclusion of each particular IG recommendation.)12. If CPS central office keeps record of field trips or school functions at its high schools (such as function, date/time, school, population of students attending), and keeps them in one or a set of a few databases, I request these databases/lists/spreadsheets. If you would have to request such databases/lists/spreadsheets from all high schools individually, you may omit the number (12) request.13. Copies of all information sent from CPS’s central office or BoE or other central governing body (or official thereof) to all students and parents. This request has the date range from the start of the 2014-2015 school year to the end of the 2015-2016 school year.14. Documents sufficient to show which CPS high schools are members of the Network for College Success as of the end of the 2015-2016 school year.15. Documents sufficient to show which CPS high schools have a formal advisory/consulting relationship with Batelle For Kids as of the end of the 2015-2016 school year.16. Documents (spreadsheets, etc) sufficient to show ECT test results for each CPS high school over the 7-year school year period outlined above.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Brandon Smith
Chicago Public Schools (CPS) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.

Due to the high volume of FOIA requests received by CPS, we are unable to fulfill your request within 5 business days. Section 3(e)(vi) of FOIA permits CPS to extend the response time to 10 business days if a request cannot be fulfilled in 5 business days without unduly burdening or interfering with the operations of the District. We hereby extend the response time to your FOIA request to 10 business days in accordance with 5 ILCS 140/3(e)(vi).

If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.

Upon the completion of a response, CPS will provide the first 50 pages to you at no charge.  If a response is more than 50 pages, a fee of 15¢ per page will be charged for each additional page. Copies of video recordings have a fee of $48. All applicable fees must be paid prior to the copying. CPS will inform you of any fees due if your paper response exceeds 50 pages. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the CPS FOIA Center.
Track the issue status and respond at:
https://mycusthelp.info/CPS//_cs/RequestEdit.aspx?rid=3963 (https://mycusthelp.info/CPS//_cs/RequestEdit.aspx?rid=3963)

Dear :

Thank you for your interest in Chicago Public Schools. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: N003964-122817
You have requested the following records: To Whom It May Concern:Pursuant to the Illinois Freedom of Information Act (5 ILCS 140/1 to 11), I hereby request the following records:1. A list of types of changes that one can make in the “Impact” system2. Database or spreadsheet exported from the “Impact” system showing all administrative changes for the ’15-16 school year3. Database or spreadsheet that includes a number of kids per high school (for all high schools) with attendance-related disciplinary action in the following school years:2011-20122012-20132013-20142014-20152015-20164. Database or spreadsheet that shows the number of CPS students who died during any of the above school years, or the breaks during or between them5. Documents or spreadsheets sufficient to show the attendance rates of all CPS high schools in at least the above years and the two prior to that, 2010-2011, and 2009-2010.6. All reports that the CPS Inspector General submitted to the CPS Board of Education in the seven school years listed above.7. All the data given to the Network for College Success and the Battelle For Kids programs (or all the data CPS gave them access to) about one school, for one year: Juarez High School for 2015-2016. The data can be anonymized so as to not include students’ names, but those students must be represented by unique rows or numerical identifiers.8. A copy of any notification sent to parents (one copy per bulk notification is fine) as a result of a CPS IG investigation or finding or disciplinary action in the seven school years specified above.9. Document(s) from the state of Illinois and the federal department of education that show the number of student-days and the amount of funding given to the school based on those student-days, from Juarez High School student-days in the school years 2015-2016 and 2014-2015. If this document does not indicate the number of student-days absent (or not in instruction), I also request an internal Juarez High School document that shows the number of student-days absent. (Certainly this would include in its tally many half-counted days in the event of students missing between one period and half a day.)10. Documents sufficient to show all CPS IG recommendations to the CPS BoE for punishment of CPS staff members (excluding teachers but including teachers who also serve in a staff role) in the seven academic years outlined above.11. Documents sufficient to show how many of the CPS IG’s recommendations the CPS BoE accepted or acted upon. (If your definitions of “accepted” and “acted upon” are different, please explain them and specify which you’re using to describe the conclusion of each particular IG recommendation.)12. If CPS central office keeps record of field trips or school functions at its high schools (such as function, date/time, school, population of students attending), and keeps them in one or a set of a few databases, I request these databases/lists/spreadsheets. If you would have to request such databases/lists/spreadsheets from all high schools individually, you may omit the number (12) request.13. Copies of all information sent from CPS’s central office or BoE or other central governing body (or official thereof) to all students and parents. This request has the date range from the start of the 2014-2015 school year to the end of the 2015-2016 school year.14. Documents sufficient to show which CPS high schools are members of the Network for College Success as of the end of the 2015-2016 school year.15. Documents sufficient to show which CPS high schools have a formal advisory/consulting relationship with Batelle For Kids as of the end of the 2015-2016 school year.16. Documents (spreadsheets, etc) sufficient to show ECT test results for each CPS high school over the 7-year school year period outlined above.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Brandon Smith
Chicago Public Schools (CPS) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.

Due to the high volume of FOIA requests received by CPS, we are unable to fulfill your request within 5 business days. Section 3(e)(vi) of FOIA permits CPS to extend the response time to 10 business days if a request cannot be fulfilled in 5 business days without unduly burdening or interfering with the operations of the District. We hereby extend the response time to your FOIA request to 10 business days in accordance with 5 ILCS 140/3(e)(vi).

If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.

Upon the completion of a response, CPS will provide the first 50 pages to you at no charge.  If a response is more than 50 pages, a fee of 15¢ per page will be charged for each additional page. Copies of video recordings have a fee of $48. All applicable fees must be paid prior to the copying. CPS will inform you of any fees due if your paper response exceeds 50 pages. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the CPS FOIA Center.
Track the issue status and respond at:
https://mycusthelp.info/CPS//_cs/RequestEdit.aspx?rid=3964 (https://mycusthelp.info/CPS//_cs/RequestEdit.aspx?rid=3964)

--- Please respond above this line ---
January 9, 2018 Muck Rock Dept. MR 28078 411A Highland Avenue Somerville, MA 02144 requests@muckrock.com RE: Chicago Public Schools FOIA Request N003963-122817 Dear Sir/Madam: This letter is in reply to your Freedom of Information Act (FOIA) request seeking the following information:
1. A list of types of changes that one can make in the “Impact” system
2. Database or spreadsheet exported from the “Impact” system showing all administrative changes for the ’15-16 school year
3. Database or spreadsheet that includes a number of kids per high school (for all high schools) with attendance-related disciplinary action in the following school years:
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
4. Database or spreadsheet that shows the number of CPS students who died during any of the above school years, or the breaks during or between them
5. Documents or spreadsheets sufficient to show the attendance rates of all CPS high schools in at least the above years and the two prior to that, 2010-2011, and 2009-2010.
6. All reports that the CPS Inspector General submitted to the CPS Board of Education in the seven school years listed above.
7. All the data given to the Network for College Success and the Battelle For Kids programs (or all the data CPS gave them access to) about one school, for one year: Juarez High School for 2015-2016. The data can be anonymized so as to not include students’ names, but those students must be represented by unique rows or numerical identifiers.
8. A copy of any notification sent to parents (one copy per bulk notification is fine) as a result of a CPS IG investigation or finding or disciplinary action in the seven school years specified above.
9. Document(s) from the state of Illinois and the federal department of education that show the number of student-days and the amount of funding given to the school based on those student-days, from Juarez High School student-days in the school years 2015-2016 and 2014-2015. If this document does not indicate the number of student-days absent (or not in instruction), I also request an internal Juarez High School document that shows the number of student-days absent. (Certainly this would include in its tally many half-counted days in the event of students missing between one period and half a day.)
10. Documents sufficient to show all CPS IG recommendations to the CPS BoE for punishment of CPS staff members (excluding teachers but including teachers who also serve in a staff role) in the seven academic years outlined above.
11. Documents sufficient to show how many of the CPS IG’s recommendations the CPS BoE accepted or acted upon. (If your definitions of “accepted” and “acted upon” are different, please explain them and specify which you’re using to describe the conclusion of each particular IG recommendation.)
12. If CPS central office keeps record of field trips or school functions at its high schools (such as function, date/time, school, population of students attending), and keeps them in one or a set of a few databases, I request these databases/lists/spreadsheets. If you would have to request such databases/lists/spreadsheets from all high schools individually, you may omit the number (12) request.
13. Copies of all information sent from CPS’s central office or BoE or other central governing body (or official thereof) to all students and parents. This request has the date range from the start of the 2014-2015 school year to the end of the 2015-2016 school year.
14. Documents sufficient to show which CPS high schools are members of the Network for College Success as of the end of the 2015-2016 school year.
15. Documents sufficient to show which CPS high schools have a formal advisory/consulting relationship with Batelle For Kids as of the end of the 2015-2016 school year.
16. Documents (spreadsheets, etc) sufficient to show ECT test results for each CPS high school over the 7-year school year period outlined above. RESPONSE: Chicago Public Schools (CPS) has reviewed your request and determined it to be unduly burdensome as currently written it requires the search and/or collection of broad categories of records. At present, it contains 36 separate individual requests; requests 1, 2, and 6-15 include 12 separate requests, requests 3 and 4 include 5 separate requests, and request 16 includes 7 separate requests. A collection of documents would involve compilation of documents from at least three separate departments and 167 high schools. Additionally, compilation of these documents require collection, review and redaction of hundreds of pages of documents spread across several departments and 167 high schools. Thereby, as your FOIA request is currently written, the dedication of staff and/or resources is unduly burdensome on the daily operations of the CPS. Pursuant to 5 ILCS 140/3 (g), we are asking that you narrow your request to more manageable proportions. Failure to narrow your request will result in a denial under 5 ILCS 140/3 (g). Furthermore, if the request for documents is narrowed the CPS will not release any documents exempt under the Freedom of Information Act. If you decide to narrow your request, you will be asked to submit a revised request to the CPS GovQA system. Please do not narrow as a reply to this response. Replying does not alert all team members and your request may go unnoticed. In the case of a denial, pursuant to 5 ILCS 140/9.5(a) you may file a Request for Review with the Public Access Counselor (PAC) at: Public Access Counselor; Office of the Attorney General; 500 South 2nd Street; Springfield, IL 62706. You also have the right to seek judicial review of your denial by filing a lawsuit in the State circuit court, 5 ILCS 140/11. If you choose to file a Request for Review with the PAC, you must do so within 60 calendar days of the date of this denial letter. 5 ILCS 140/9.5(a). Please note that you must include a copy of your original FOIA request and this denial letter when filing a Request for Review with the PAC. If you have any questions, please contact our office at (773) 553-3500. Thank you for your request.
Sincerely, Ana Diaz Freedom of Information Act Officer, Chicago Public Schools

--- Please respond above this line ---
January 9, 2018 Brandon Smith Muck Rock Dept. MR 28078 411A Highland Avenue Somerville, MA 02144 requests@muckrock.com RE: Chicago Public Schools FOIA Request N003964-122817 Dear Mr. Smith: This letter is in reply to your Freedom of Information Act (FOIA) request seeking the following information:
1. A list of types of changes that one can make in the “Impact” system
2. Database or spreadsheet exported from the “Impact” system showing all administrative changes for the ’15-16 school year
3. Database or spreadsheet that includes a number of kids per high school (for all high schools) with attendance-related disciplinary action in the following school years:
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
4. Database or spreadsheet that shows the number of CPS students who died during any of the above school years, or the breaks during or between them
5. Documents or spreadsheets sufficient to show the attendance rates of all CPS high schools in at least the above years and the two prior to that, 2010-2011, and 2009-2010.
6. All reports that the CPS Inspector General submitted to the CPS Board of Education in the seven school years listed above.
7. All the data given to the Network for College Success and the Battelle For Kids programs (or all the data CPS gave them access to) about one school, for one year: Juarez High School for 2015-2016. The data can be anonymized so as to not include students’ names, but those students must be represented by unique rows or numerical identifiers.
8. A copy of any notification sent to parents (one copy per bulk notification is fine) as a result of a CPS IG investigation or finding or disciplinary action in the seven school years specified above.
9. Document(s) from the state of Illinois and the federal department of education that show the number of student-days and the amount of funding given to the school based on those student-days, from Juarez High School student-days in the school years 2015-2016 and 2014-2015. If this document does not indicate the number of student-days absent (or not in instruction), I also request an internal Juarez High School document that shows the number of student-days absent. (Certainly this would include in its tally many half-counted days in the event of students missing between one period and half a day.)
10. Documents sufficient to show all CPS IG recommendations to the CPS BoE for punishment of CPS staff members (excluding teachers but including teachers who also serve in a staff role) in the seven academic years outlined above.
11. Documents sufficient to show how many of the CPS IG’s recommendations the CPS BoE accepted or acted upon. (If your definitions of “accepted” and “acted upon” are different, please explain them and specify which you’re using to describe the conclusion of each particular IG recommendation.)
12. If CPS central office keeps record of field trips or school functions at its high schools (such as function, date/time, school, population of students attending), and keeps them in one or a set of a few databases, I request these databases/lists/spreadsheets. If you would have to request such databases/lists/spreadsheets from all high schools individually, you may omit the number (12) request.
13. Copies of all information sent from CPS’s central office or BoE or other central governing body (or official thereof) to all students and parents. This request has the date range from the start of the 2014-2015 school year to the end of the 2015-2016 school year.
14. Documents sufficient to show which CPS high schools are members of the Network for College Success as of the end of the 2015-2016 school year.
15. Documents sufficient to show which CPS high schools have a formal advisory/consulting relationship with Batelle For Kids as of the end of the 2015-2016 school year.
16. Documents (spreadsheets, etc) sufficient to show ECT test results for each CPS high school over the 7-year school year period outlined above. RESPONSE: Chicago Public Schools (CPS) has reviewed your request and determined it to be unduly burdensome as currently written it requires the search and/or collection of broad categories of records. At present, it contains 36 separate individual requests; requests 1, 2, and 6-15 include 12 separate requests, requests 3 and 4 include 5 separate requests, and request 16 includes 7 separate requests. A collection of documents would involve compilation of documents from at least three separate departments and 167 high schools. Additionally, compilation of these documents require collection, review and redaction of hundreds of pages of documents spread across several departments and 167 high schools. Thereby, as your FOIA request is currently written, the dedication of staff and/or resources is unduly burdensome on the daily operations of the CPS. Pursuant to 5 ILCS 140/3 (g), we are asking that you narrow your request to more manageable proportions. Failure to narrow your request will result in a denial under 5 ILCS 140/3 (g). Furthermore, if the request for documents is narrowed the CPS will not release any documents exempt under the Freedom of Information Act. If you decide to narrow your request, you will be asked to submit a revised request to the CPS GovQA system. Please do not narrow as a reply to this response. Replying does not alert all team members and your request may go unnoticed. In the case of a denial, pursuant to 5 ILCS 140/9.5(a) you may file a Request for Review with the Public Access Counselor (PAC) at: Public Access Counselor; Office of the Attorney General; 500 South 2nd Street; Springfield, IL 62706. You also have the right to seek judicial review of your denial by filing a lawsuit in the State circuit court, 5 ILCS 140/11. If you choose to file a Request for Review with the PAC, you must do so within 60 calendar days of the date of this denial letter. 5 ILCS 140/9.5(a). Please note that you must include a copy of your original FOIA request and this denial letter when filing a Request for Review with the PAC. If you have any questions, please contact our office at (773) 553-3500. Thank you for your request.
Sincerely,
Ana Diaz Freedom of Information Act Officer, Chicago Public Schools