FOIA - OEMC - Event Query Reports / May 30th, 2020 / District 12

J Ader filed this request with the Office of Emergency Management and Communications of Chicago, IL .
Tracking #

F201116-060120

Est. Completion None
Status
Fix Required

Communications

From: J Ader


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All Chicago Police Department Event Query Reports created on May 30th, 2020 regarding any/all events taking place in Chicago Police District 12.

Here is an example of a Event Query Report produced as a responsive document to a former OEMC FOIA request to serve as an aid in retrieving records for this request: https://cdn.muckrock.com/foia_files/2018/07/06/1380_001.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

From: Office of Emergency Management and Communications

Dear J :

Thank you for your interest in information from the Office of Emergency Management and Communications (OEMC). Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: F201116-060120
You have requested the following records: To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All Chicago Police Department Event Query Reports created on May 30th, 2020 regarding any/all events taking place in Chicago Police District 12.

Here is an example of a Event Query Report produced as a responsive document to a former OEMC FOIA request to serve as an aid in retrieving records for this request: https://cdn.muckrock.com/foia_files/2018/07/06/1380_001.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAUgKrPDOzkpVvOc_l8VxhL-TI%3A1jfgHr%3AjApeeC4a7aEWSh7iHosaGUxNl7I&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-emergency-communications-6313%252Ffoia-oemc-event-query-reports-may-30th-2020-district-12-93973%252F%253Femail%253DOEMCFOIA%252540cityofchicago.org
The Office of Emergency Management and Communications (OEMC) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.  If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center.

From: Office of Emergency Management and Communications

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FFICE OF MERGENCY ANAGEMENT ND OMMUNICATIONS
CITY OF CHICAGO June 8, 2020 RE: FOIA Request #F201116-060120 - JUNE 15, 2020 J Ader MuckRock News Dept MR 93973 411A Highland AVe Somerville MA 02144'requests@muckrock.com
Dear J Ader: On behalf of the Office of Emergency Management and Communications (OEMC), I am responding to your Freedom of Information (FOIA) request that our office received on June 01, 2020, wherein you requested the following information: "To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All Chicago Police Department Event Query Reports created on May 30th, 2020 regarding any/all events taking place in Chicago Police District 12.

Here is an example of a Event Query Report produced as a responsive document to a former OEMC FOIA request to serve as an aid in retrieving records for this request: https://cdn.muckrock.com/foia_files/2018/07/06/1380_001.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAUgKrPDOzkpVvOc_l8VxhL-TI%3A1jfgHr%3AjApeeC4a7aEWSh7iHosaGUxNl7I&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-emergency-communications-6313%252Ffoia-oemc-event-query-reports-may-30th-2020-district-12-93973%252F%253Femail%253DOEMCFOIA%252540cityofchicago.org" At this time, we are seeking an extension of five (5) additional working days for one or more of the following reasons: ( )            The requested records are stored in whole or in part at other locations than the office having charge of the requested records; ( )            The requested records require the collection of a substantial number of specified records; ( )            The request is couched in categorical terms and requires an extensive search for the records responsive to it; (X)            The requested records have not been located in the course of routine search and additional efforts are being made to locate them; ( )            The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure or should be revealed only with appropriate deletions; ( )            The request for records cannot be complied with by the public body within the time limits prescribed by the Freedom of Information Act, 5 ILCS 140/3(c), without unduly burdening or interfering with the operations of the public body; (X)          There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of any public body having a substantial interest in the determination or in the subject matter of the request. Please be aware that the foregoing reason(s) for additional time are found in the Freedom of Information Act, 5 ILCS 140/3(d). Sincerely, A. Martin - OEMC FOIA Freedom of Information Officer Office of Emergency Management & Communications 312-746-9403

From: Office of Emergency Management and Communications

Attachments:
146933_1.xls (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HQBImk7-2Bynhw89FmPm6yuaXuCPDmqJYvRk2B47aEBbNS7w8Zw1ahmZAaRtJcdkbt0h-2B3PqvSgjs0fDsut-2FM4Ch8dWBPjlAaUxwXbQ-2BjHs3UJzSj-2BOVPauE0IeCLCb7fznfFIpLAkIzrpfUgext-2B99-2B77luLeoqAFF9DsT-2BfSpGMNQAF7dlhygQ0rlPn-2FnwpK0A-3D-3DGgQt_hqJ-2FiQgbw7OqdYlB0NayXKtx2q1OypRZVI0bUQYj7pZKjoVseqotpDtRRHtxFXBgba2LewYJloRMgjo8mYpm2Imc0bGN-2BxnVWxXbClc56eQQBuH8hHcZGmfhQuB-2BIrh5eVo-2Fh2YpeEqTeN0RR9qWBN98F0-2FzJUYPIyFwwi1sN6HpZpHfwcZD-2BhBXtco9pq9-2BlFuUwBB3gOWMe1Lj1D-2FkwT5pZZm6-2F9CzRpd3Qf-2Fvf2RkhFhYa6au5UP86vnPxkGx-2BM-2Fn-2B45IiRTQORFB3xdK-2FofyNj8jNODQ5v1DLdG2eBDiA6dmZCEX-2F5Fg5xddl9s9QATdZ9fli4U6hQkloDaRhbDx3lkJ49-2BUoK2mzROL3go8VO3OvDSpf4dNWhHtX-2F4q)

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FFICE OF MERGENCY ANAGEMENT ND OMMUNICATIONS
CITY OF CHICAGO June 15, 2020 RE: FOIA Request #F201116-060120 J Ader requests@muckrock.com
Dear J Ader:
On behalf of the Office of Emergency Management and Communications (OEMC), I am responding to your Freedom of Information (FOIA) request that our office received on June 01, 2020, wherein you requested the following information:
"To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All Chicago Police Department Event Query Reports created on May 30th, 2020 regarding any/all events taking place in Chicago Police District 12.

Here is an example of a Event Query Report produced as a responsive document to a former OEMC FOIA request to serve as an aid in retrieving records for this request: https://cdn.muckrock.com/foia_files/2018/07/06/1380_001.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAUgKrPDOzkpVvOc_l8VxhL-TI%3A1jfgHr%3AjApeeC4a7aEWSh7iHosaGUxNl7I&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-emergency-communications-6313%252Ffoia-oemc-event-query-reports-may-30th-2020-district-12-93973%252F%253Femail%253DOEMCFOIA%252540cityofchicago.org" With respect to your request, the OEMC is providing you a report listing the Event Queries for the 012 district, on May 30, 2020. Be advised, however, the portion of your request seeking each Event Query listed in the attached Standard Location Report is considered unduly burdensome and is therefore being denied. The FOIA provides in 5 ILCS 140/3(g) that requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information. On average, it takes 2-5 minutes to redact one page of  records.  Some event queries may yield only one document whereas others can exceed 10 or more. In order for Event Queries to be provided to you, each event query must be individually researched, reviewed and redacted to be released under FOIA.  This Report generated 678 Event Queries, based on the 2 minute review and redaction calculation, it estimated to take 22 hours to complete and provide redacted Event Queries in response to this request. Keep in mind, this estimate is based on each Event Query yeilding only (1) page; however, Event Queries are often more than one page. This would be an immeasurable burden upon the OEMC to produce. As stated above, each document must be reviewed and redacted for items exempt under FOIA. As you may already know, caller identity, phone numbers, addresses, driver’s license numbers, license plate numbers, patient information of injured parties and other unique identifiers, if released, would be considered an “unwarranted invasion of privacy” and are all exempt pursuant to 5 ILCS 140/7(1)(d)(iv), 7(1)(b) and 7(1)(c). Therefore, the dedication of staff and/or resources needed to review and redact 678 Event Queries is unduly burdensome on the daily operations of the Office of Emergency Management and Communications and is therefore denied. If you still seek records in response to this request, it is necessary that your FOIA submission seeking event queries be narrowed and clarified.  If you would like assistance in narrowing your request, please contact us, and we will assist you.  Otherwise, as explained above, as your FOIA request is currently drafted, the OEMC is unable to respond to the request. If you agree to narrow your request, you must submit a revised written request.  The OEMC will take no further action or send you any further correspondence unless and until your current request is narrowed in writing.  If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied. In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have a right of review by the Illinois Attorney General's Public Access Counselor who can be contacted at 500 S. Second St., Springfield, IL 62706 or by telephone at (877)-299-FOIA. You may also seek judicial review of a denial under 5 ILCS 140/11 of FOIA. Sincerely,
A. Martin  - Freedom of Information Officer Office of Emergency Management & Communications 312-746-9403

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