FOIA - Chicago Mayor's Office - Unknown CC'ed email

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J. Ader Lucy Parsons Labs Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of December 18, 2020, Reference # F000763-122820. Dear Jake Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on December 18, 2020. You requested: "Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from January 1st, 2020 to the date of this request (December 18th, 2020)
See the email metadata on page 3 of these responsive documents from a previous request as an aid to the search: https://cdn.muckrock.com/foia_files/2020/09/23/2020-054_Ader_Operation_Legend_MLL_Emails_redacted.pdf
Responsive documents to this request should include any documents (in their entirety) attached to the emails being requested."
Your request is unduly burdensome under Section 3(g) of FOIA.  Section 3(g) of FOIA provides that “requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.” In order to effectively run an email search, the Mayor's Office needs the following search parameters: (1) the e-mail address(es) or employee name(s) of the account(s) you wish searched; (2) key words you wish to search for; and (3) the timeframe to be searched.  While you provide a timeframe and a search term (Ms. Klonsky's email), we need a list of employee names in order to run an email search.  Without search parameters, the Mayor's Office would need to review all department emails to determine whether any are responsive to your request.  Such an undertaking would pose an immense burden on the department. It is necessary that your FOIA request be narrowed and clarified.  If you would like assistance in narrowing your request, please contact me, and I will assist you.  I can assist you in creating a list of custodians for an email search.  Otherwise, for the reasons provided above, the Mayor's Office is unable to respond to your FOIA request as currently drafted.

If you agree to narrow your request, you must submit a revised written request to my attention. The Mayor's Office will take no further action or send you any further correspondence unless and until your current request is narrowed in writing.  If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.

In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court.
If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

You have sent an email to an unresponsive email account.

Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.

Thank you





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Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of December 31, 2020, Reference # F000795-010421. Dear Jake Ader, On behalf of the Office of the Mayor, I am responding to your Freedom of Information Act ("FOIA") request which was dated December 31, 2020 and received in our office on the same day. At this time, the Office of the Mayor is seeking an extension of five additional working days to respond to the requests for one or more of the following reasons identified in 5 ILCS 140/3(e) of FOIA: (  ) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; (  ) the request requires the collection of a substantial number of specified records; (  ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; (  ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (  ) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; (  ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (xx) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

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Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of December 31, 2020, Reference # F000795-010421. Dear Jake Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on December 31, 2020. The Office of the Mayor took a 5 business day extension to your request on January 8, 2020. You requested: "Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from January 1st, 2020 to the date of this request (December 18th, 2020) for the following Mayor's Office employees - LORI E LIGHTFOOT - JENNIE HUANG BENNETT - MARGARET DECKER - RACHEL LEE LEVEN - TAYLOR DANIELLE LEWIS - NICHOLAS J LUCIUS - DANIEL BERMAN LURIE - SAMIR S MAYEKAR - CELIA MEZA - MICHAEL DAVID MILSTEIN - HAN DINH NGYUEN - MANUEL PEREZ - ERIKA SHANELLE POWELL - YASMIN M RIVERA - ANEL RUIZ CAMPOS - PATRICK R SCHWESKA - WILLIAM SHIH - TIFFANY S SOSTRIN - JILL WINEMAN STONE - MICHAEL CROWLEY - PATRICK MULLANE - JORDAN TROY - ANEL RUIZ - KATE LEFURGY"
Your request is unduly burdensome under Section 3(g) of FOIA.  Section 3(g) of FOIA provides that “requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.”

The Mayor's Office ran the email search in the request using Ms. Klonsky's MLL dedicated gmail account, but it returned 18,325 responsive emails and attachments.  Assuming it would take between 2-3 minutes on average to review each responsive email and attachments, it would take between 610 and 916 hours to respond to this request.  While there is some public interest in the information requested, the request places a very high burden on the Mayor's Office's time and operations.  Overall, the burden on the Mayor's Office outweighs the public interest in the information, and the request is unduly burdensome under Section 3(g) of FOIA.

It is necessary that your FOIA request be narrowed and clarified.  If you would like assistance in narrowing your request, please contact me, and I will assist you.  Otherwise, for the reasons provided above, the Mayor's Offece is unable to respond to your FOIA request as currently drafted.

If you agree to narrow your request, you must submit a revised written request to my attention. The Mayor's Office will take no further action or send you any further correspondence unless and until your current request is narrowed in writing.  If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.

In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court.
If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

You have sent an email to an unresponsive email account.

Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.

Thank you





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Thank you for your FOIA request to the City of Chicago Office of the Mayor. Your FOIA request has been submitted and is being processed. Your reference number for tracking purposes is: F001006-011921

You have requested the following records: Requesting Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from January 1st, 2020 to the date of this request (December 18th, 2020) for the following Mayor's Office employees - LORI E LIGHTFOOT - MICHAEL CROWLEY - PATRICK MULLANE

The City of Chicago Office of the Mayor responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.

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Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of January 19, 2021, Reference # F001006-011921. Dear Jake Ader, On behalf of the Office of the Mayor, I am responding to your Freedom of Information Act ("FOIA") request which was dated January 19, 2021 and received in our office on the same day. At this time, the Office of the Mayor is seeking an extension of five additional working days to respond to the requests for one or more of the following reasons identified in 5 ILCS 140/3(e) of FOIA: (  ) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; (  ) the request requires the collection of a substantial number of specified records; (  ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; (  ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (  ) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; (  ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (xx) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

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February 2, 2021 J. Ader Lucy Parsons Labs Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of January 19, 2021, Reference # F001006-011921. Dear Jake Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on January 19, 2021. The Office of the Mayor took a 5 business day extension to your request on January 26, 2021. You requested: "Requesting Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from January 1st, 2020 to the date of this request (December 18th, 2020) for the following Mayor's Office employees - LORI E LIGHTFOOT - MICHAEL CROWLEY - PATRICK MULLANE"
Your request is unduly burdensome under Section 3(g) of FOIA.  Section 3(g) of FOIA provides that “requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.”

We ran the email search you requested, but it returned 10,708 responsive emails and attachments.  Assuming it would take on average 2-3 minutes to review and redact each responsive email and attachment, it would take between 356 and 535 hours to respond to this request.  While there may be some public interest in the information requested, the request places a very high burden on the Mayor's Office's time and operations.  Overall, the burden on the Mayor's Office outweighs the public interest in the information, and the request is unduly burdensome under Section 3(g) of FOIA.

It is necessary that your FOIA request be narrowed and clarified.  If you would like assistance in narrowing your request, please contact me, and I will assist you.  Otherwise, for the reasons provided above, the Mayor's Office is unable to respond to your FOIA request as currently drafted.

If you agree to narrow your request, you must submit a revised written request to my attention. The Mayor's Office will take no further action or send you any further correspondence unless and until your current request is narrowed in writing.  If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.

In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court. If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

Thank you for your FOIA request to the City of Chicago Office of the Mayor. Your FOIA request has been submitted and is being processed. Your reference number for tracking purposes is: F001253-020821

You have requested the following records: Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from February 1st, 2020 to November 1, 2020 for the following Mayor's Office employees - PATRICK MULLANE"

The City of Chicago Office of the Mayor responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.

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February 17, 2021 Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of February 08, 2021, Reference # F001253-020821. Dear Jake Ader, On behalf of the Office of the Mayor, I am responding to your Freedom of Information Act ("FOIA") request which was dated February 08, 2021 and received in our office on the same day. At this time, the Office of the Mayor is seeking an extension of five additional working days to respond to the requests for one or more of the following reasons identified in 5 ILCS 140/3(e) of FOIA: (  ) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; (  ) the request requires the collection of a substantial number of specified records; (  ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; (  ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (  ) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; (  ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (xx) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office

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February 24, 2021 J. Ader Lucy Parsons Labs Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of February 08, 2021, Reference # F001253-020821. Dear Jake Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on February 08, 2021. The Office of the Mayor took a 5 business day extension to your request on February 17, 2021. You requested: "Requesting All emails sent/received/CC'ing any email address with the name "Klonskymill" from February 1st, 2020 to November 1, 2020 for the following Mayor's Office employees - PATRICK MULLANE""
Your request is unduly burdensome under Section 3(g) of FOIA.  Section 3(g) of FOIA provides that “requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.”

I ran the email search you requested, but it returned 3,112 responsive emails and attachments.  Assuming it would take on average between 2-3 minutes to review each responsive email and attachment, it would take between 103 and 155 hours to respond to this request.  While there may be some public interest in some of the records requested, the request places a very high burden on the Mayor's Office's time and operations.  Overall, the burden on the Mayor's Office outweighs the public interest in the information, and the request is unduly burdensome under Section 3(g) of FOIA.

It is necessary that your FOIA request be narrowed and clarified.  If you would like assistance in narrowing your request, please contact me, and I will assist you.  In my experience, Ms. Klonsky does email the Mayor's Office a lot regarding communications matter.  However, I can work with you to draft a sufficiently narrow FOIA request.  Otherwise, for the reasons provided above, the Mayor's Office is unable to respond to your FOIA request as currently drafted.

If you agree to narrow your request, you must submit a revised written request to my attention. The Mayor's Office will take no further action or send you any further correspondence unless and until your current request is narrowed in writing.  If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.

In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court
If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office