Chicago Park District Amazon Partnership for Locker Siting in Parks
| Submitted | Aug. 17, 2021 |
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Communications
From: Brandon Galbraith
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
1. Any contracts and/or agreements between Amazon and the Chicago Park District as it relates to the siting of Amazon Lockers in Chicago Parks.
2. Chicago Parks meeting notes, agendas, or minutes regarding Amazon Locker siting in Chicago Parks.
3. Communications (written correspondence or email) between Amazon and the Chicago Parks District regarding Amazon Locker siting in Chicago Parks.
In the event any information requested is unable to be fulfilled due to exemption in the statute that protects those records from disclosure or confidentiality provisions imposed by other state or federal laws, please indicate what information requested is being excluded, for what reason, and fulfill the remainder of the request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Brandon Galbraith
From: Chicago Park District
Thank you for your FOIA request.
From: Chicago Park District
Direct: 312.742.4789
Email: foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
August 25, 2021
Brandon Galbraith
MuckRock News
DEPT MR 117791
411A Highland Ave
Somerville, MA 02144-2516
requests@muckrock.com<mailto:requests@muckrock.com>
Via email
Dear Mr. Galbraith:
This letter is in reply to your Freedom of Information Act (FOIA) request dated August 17, 2021 seeking the following information:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
1. Any contracts and/or agreements between Amazon and the Chicago Park District as it relates to the siting of Amazon Lockers in Chicago Parks.
RESPONSE: Attached please find documents in response to your request.
In reply to your request for:
2. Chicago Parks meeting notes, agendas, or minutes regarding Amazon Locker siting in Chicago Parks.
3. Communications (written correspondence or email) between Amazon and the Chicago Parks District regarding Amazon Locker siting in Chicago Parks.
RESPONSE: The FOIA provides in 5 ILCS 140/3(g) that requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.
Your FOIA request for "written correspondence or emails ..." is unduly burdensome because it presumably includes emails. In order to effectively run an email search, the Park District needs the names or emails accounts that you wish searched. It is onerous to conduct an email search given the parameters set forth in your request. Moreover, you have not provided any key words to search, so a district wide search for an unspecified period of time would produce a volume of emails that would be burdensome to produce. Parameters that would assist the Chicago Park District's in conduction an email search include: (1) the employee name or the email address of the account you wish searched; (2) key words you wish to search for; (3) the email address of each individual's mailbox, if you seek email correspondence to and from two individuals; and (4) the timeframe to be searched. Your request is missing all of the required items.
Without the employee name or the email address, search terms or a timeframe, the Chicago Park District would need to recreate each and every mailbox for more than 2,800 employees, which is both unduly burdensome and costly. That aside, after recreating each of these email boxes, each and every email message would have to be downloaded and reviewed to determine if it is responsive to your request or is exempt from disclosure. If any exemptions were to apply, the Park District would need to redact such information. The entire process of retrieval of the emails, finding responsive records reviewing for exempt information, and then redacting the materials would be onerous.
Your request calls for emails from unidentified Amazon representatives and their agents. We also need clarification around email addresses and domains that are non-CPD emails. Specifically, we will need the email addresses, along with the email domains of the Amazon representatives and their agents.
Therefore, it is necessary that your FOIA request seeking "written correspondence or emails ..." be narrowed and clarified. If you would like assistance in clarifying your request, please contact me at 312 742-4789.
Pursuant to 5 ILCS 140/3(g), we are asking that you narrow your request to more manageable proportions. If you decide to narrow your request, you will be asked to submit a revised request to the Chicago Park District. Failure to narrow your request will result in a denial under 5 ILCS 140/3 (g).
In the case of a denial, pursuant to 5 ILCS 140/9.5(a) you may file a Request for Review with the Public Access Counselor (PAC) at: Public Access Counselor; Office of the Attorney General; 500 South 2nd Street; Springfield, IL 62706 (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in the State circuit court; 5 ILCS 140/11.
If you have any questions regarding this response, please feel free to contact me.
Sincerely,
Barbara Mitchell
Freedom of Information Officer
Law Department
Chicago Park District | 541 N. Fairbanks Ct. | Chicago, IL 60611
tel: 312.742.4789
Email: foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
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~WRD001
From: Brandon Galbraith
Ms Mitchell,
I am requesting the name of the product and vendor the Chicago Parks District uses for their email system, as well as the documented procedure used to process search requests. Once I have that information, I will either refine my request or challenge the Chicago Park District's assertion that such a search is burdensome.
Best,
Brandon
From: Chicago Park District
Thank you for your FOIA request.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Aug. 17, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Park District
Thank you for your FOIA request.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Aug. 17, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Park District
Thank you for your FOIA request.
From: Chicago Park District
Direct: 312.742.4789
Email: foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
November 23, 2021
Brandon Galbraith
MuckRock News
DEPT MR 117791
411A Highland Ave
Somerville, MA 02144-2516
requests@muckrock.com<mailto:requests@muckrock.com>
Via email
Dear Mr. Galbraith:
This is in response to your email dated November 16, 2021 following up on response to your August 17, 2021 FOIA Request. I am sorry that you did not receive the response below that I sent to you on August 25, 2021.
Kindly acknowledge receipt of this email.
Sincerely,
Barbara Mitchell
foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
-
~WRD001
From: Chicago Park District
Direct: 312.742.4789
Email: foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
November 23, 2021
Brandon Galbraith
MuckRock News
DEPT MR 117791
411A Highland Ave
Somerville, MA 02144-2516
requests@muckrock.com<mailto:requests@muckrock.com>
Via email
Dear Mr. Galbraith:
This is in response to your email dated November 16, 2021 following up on response to your August 17, 2021 FOIA Request. I am sorry that you did not receive the response below that I sent to you on August 25, 2021.
Kindly acknowledge receipt of this email.
Sincerely,
Barbara Mitchell
foia@chicagoparkdistrict.com<mailto:foia@chicagoparkdistrict.com>
-
~WRD001
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