Communication Services Contract - Georgia - 2018 (Cherokee County Sheriff's Office)

Beryl Lipton filed this request with the Cherokee County Sheriff's Office of Cherokee County, GA.
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Cherokee County Sheriff's Office

Please be advised that my office is in receipt of your open records request. A copy of your request has been forwarded to the appropriate department(s) for retrieval of all requested documents. Pursuant to §O.C.G.A. 50-18-71(b)(1)(A), “…In any instance where records are unavailable within three business days of receipt of the request, and responsive records exist, the agency shall, within such time period, provide the requester with a description of such records and a timeline for when the records will be available for inspection or copying and provide the responsive records or access thereto as soon as practicable.”

Please note depending on the documents you have requested, they may be requested from divisions outside of this location. Because of this, you may experience a varying return time of a week or so. When and if these documents become available, you will receive a letter with any cost accrued.

If you have any further questions please feel free to contact Sydney Nix, Open Records Officer, at (678) 493-4172 or via email at csoopenrecords@cherokeega.com.

Respectfully,

Sydney Nix
Cherokee Sheriff’s Office
Central Records/Payroll
678-493-4172

From: Beryl Lipton

Hello!

Thank you so much for the update. Please let me know if you have any questions.

Best wishes,
Beryl

From: Cherokee County Sheriff's Office

Please find attached the materials you requested through our Open Records process.

If you have any further questions or need additional information please feel free to contact my office at (678) 493-4172 or via email at shnix@cherokeega.com.
Respectfully,

Sydney Nix
Cherokee Sheriff’s Office
Central Records/Payroll
678-493-4172

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