City of Chatanooga Citizen Complaint PD data

Alexander Cartwright and Jennifer Dirmeyer filed this request with the City of Chattanooga (TN) of Chattanooga, TN.
Tracking # P002528-072417
Est. Completion None
Status
Fix Required

Communications

From: Carlton Purvis

To Whom It May Concern:

Pursuant to Tennessee's Public Records Act, I hereby request the following records:

I am an Economics Professor in the College of Business at Ferris State University, and I am engaged in an empirical research project on police behavior and citizen complaints. This project requires me to request data from your department. If you have questions about my request or suggestions, I would be happy to discuss them with you.

The annual report titled "Chattanooga Police Department Annual Report" was very useful and contains all the information I need except I am unable to find copies of the report for 2007-2010, and 2014-2016. I have the report for 2011-2013.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.

Sincerely,

Carlton Purvis

From: Andy Berke

Dear Carlton,

I would like to direct you to http://www.chattanooga.gov/openrecords.
Please let me know if you need anything further.

Thank you for reaching out.

Sincerely,
Andy

Mayor Andy Berke
City of Chattanooga

From: City of Chattanooga

Dear Carlton Purvis, Thank you for registering with the Chattanooga Legal Office Portal.

Please log in to the Chattanooga Legal Office Portal to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx?)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: City of Chattanooga

Dear Carlton Purvis,

Thank you for your interest in the City of Chattanooga open records.
The City has up to 7 business days to inform you that the request is ready to pick up, the request is denied, or the request is still being processed for an additional period of time.

Your request was received in this office on 7/24/2017 and given the reference number P002528-072417 for tracking purposes. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

Records Requested: A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.

Your request will be forwarded to the relevant City department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request.
You will be contacted about the availability and/or provided with copies of the records in question.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

City of ChattanoogaOffice of Open Records To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

RE: PUBLIC RECORDS REQUEST of July 24, 2017, Reference # P002528-072417

Dear Carlton,

The City received a public information request from you on July 24, 2017.  Your request mentioned:
“A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.”

It has been determined that the charge for the production of the records you have requested will exceed $20.00. Pursuant to the City of Chattanooga policy, the City is providing you with an itemized estimate of the anticipated charges:
Estimated Total: $47.50   - Time spent digitizing 2007 through 2010 reports into PDF format.  approx 2 hours (first hour is free) - 2014-2016 have already been digitized.

Please let me know if you will accept these estimated costs. If you do not respond to this email within 10 business days after the date this statement is sent, your request will be deemed, unless you have advised the city that you will accept and will agree to pay the estimated cost, modify your request in response to the cost estimate or that you have sent a complaint to the Office of the Attorney General alleging that you have been overcharged for public information. You may choose to respond to this letter by email, fax, regular mail, or by personally delivering your written response in person at this office. Please note that no work will be undertaken until we receive your response.

Our contact information follows:

Open Records
Office of the City Attorney
100 E. 11th Street
Suite 200
Chattanooga, TN 37402
Phone:  423.643.8250
Fax:  423.643.8255

If you agree to accept the charges, please do so in writing as detailed above. This letter details the charges for copies of the records you have requested. If you wish to view the records, which there is no charge, please contact me. If you wish to view information that has been compiled from electronic data, this may reduce costs of creating printouts or placing onto media such as a CD, but it will not reduce the personnel and overhead costs.

Please contact me and let me know how you would like to proceed.

Sincerely,

Chattanooga Open Records
Office of the City Attorney
(423) 643-8250
To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

Dear Carlton,

The City received a public information request from you on July 24, 2017.   Your request mentioned:
“A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.”

It has been determined that the charge for the production of the records you have requested will exceed $20.00. Pursuant to the City of Chattanooga policy, the City is providing you with an itemized estimate of the anticipated charges:
Estimated Total:  $47.50   - Time spent digitizing 2007 through 2010 reports into PDF format.   approx 2 hours (first hour is free) - 2014-2016 have already been digitized.

Please let me know if you will accept these estimated costs. If you do not respond to this email within 10 business days after the date this statement is sent, your request will be deemed, unless you have advised the city that you will accept and will agree to pay the estimated cost, modify your request in response to the cost estimate or that you have sent a complaint to the Office of the Attorney General alleging that you have been overcharged for public information. You may choose to respond to this letter by email, fax, regular mail, or by personally delivering your written response in person at this office. Please note that no work will be undertaken until we receive your response.

Our contact information follows:

Open Records
Office of the City Attorney
100 E. 11th Street
Suite 200
Chattanooga, TN 37402
Phone:   423.643.8250
Fax:   423.643.8255

If you agree to accept the charges, please do so in writing as detailed above. This letter details the charges for copies of the records you have requested. If you wish to view the records, which there is no charge, please contact me. If you wish to view information that has been compiled from electronic data, this may reduce costs of creating printouts or placing onto media such as a CD, but it will not reduce the personnel and overhead costs.

Please contact me and let me know how you would like to proceed.

Sincerely,

Chattanooga Open Records
Office of the City Attorney
(423) 643-8250
To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: Alexander Cartwright

Hello,

I am very willing to pay fees for your time, however, I find it hard to imagine that it will require 2 hours to simply scan and email 3 reports. I think that the request for $47.50 is excessive and humbly ask for you to re-consider the costs required to obtain these reports.

I look forward to your prompt response on this request.

Very Respectfully,

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
Mr Purvis,
In response to your fax/letter: As mentioned previously, the 2014-2016 annual report is available digitally and at no additional cost. The 2007-2010 annual reports are bound in booklet form so each page must be individually scanned. (They can not be removed to feed through a scanner without destroying the book) This, as you can imagine, will take time to do when dealing with hundreds of pages. We estimate that it will take approx 2 hours.
Estimated Total:  $47.50   - Time spent digitizing 2007 through 2010 reports into PDF format.   approx 2 hours (first hour is free) - 2014-2016 have already been digitized.
Please let me know if you will accept these estimated costs.
To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: MuckRock.com


To Whom It May Concern:

Please find enclosed a check for $47.50 to satisfy the fee associated with the attached public records request.

Thank you.

From: City of Chattanooga

RE: PUBLIC RECORDS REQUEST of July 24, 2017, Reference # P002528-072417.

Dear Carlton,

The City received a public information request from you on July 24, 2017. Your request mentioned:
“A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.”

The City has reviewed its files and has located responsive records to your request.  Please log in to the Chattanooga Public Records Center at the following link to retrieve the appropriate responsive documents.
Open Records Request Form - P002528-072417 (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

If you have any questions, or wish to discuss this further, please contact me.

Sincerely,

Chattanooga Open Records
City Attorney’s Office

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

RE: PUBLIC RECORDS REQUEST of July 24, 2017, Reference # P002528-072417.

Dear Carlton,

The City received a public information request from you on July 24, 2017. Your request mentioned:
“A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.”

The City has reviewed its files and has located responsive records to your request.  Please log in to the Chattanooga Public Records Center at the following link to retrieve the appropriate responsive documents.
Open Records Request Form - P002528-072417 (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

If you have any questions, or wish to discuss this further, please contact me.

Sincerely,

Chattanooga Open Records
Office of the City Attorney
(423) 643-8250 To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: City of Chattanooga

Dear Carlton Purvis,

In regards to the Open Records Request Form received on 7/24/2017, the records will be in "Waiting for Payment" status for 10 business days. The City of Chattanooga may close the request if the payment of $0.00 is not received in 10 days.
Request Details:

Request # P002528-072417

Type of Record: Mayor's Office

Description of Records Requested: A copy of the "Chattanooga Police Department Annual Report" for the years 2007 through 2010 and 2014 through 2016.

In response to your request, city staff has compiled records responsive to your request.  The cost for these record(s) is as follows:

Total: $0.00

Your payment options are listed below;

Pay online with a credit card via the City of Chattanooga Open Records Center. (https://chattanoogatn.mycusthelpadmin.com/WEBAPP/ZAdmin/Setup/https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

Send a check made out to the City of Chattanooga, with “PRR No. P002528-072417” written in the memo section and mail to:

Open Records
100 E. 11th Street
Suite 200
Chattanooga, TN 37402

Sincerely,

Chattanooga Open Records
City Attorney’s Office
________________________________________________________________
To view the full details of this request please log into the Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
Hello Mr. Purvis:

I am emailing you today to inform you that your requested records have been located. Please note that you will be charged for one hour of labor instead of two. You remitted a payment, in the form of  a check for $47.50. Please note that this check will be sent back to you, and at your earliest convenience, you will need to remit a payment of $20.96 for the one hour of labor it took to produce the requested record.

We look forward to hearing from you soon.

Thank you so much, Chattanooga Open Records Center
To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

From: City of Chattanooga (TN)

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: Alexander Cartwright and Jennifer Dirmeyer

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Alexander Cartwright and Jennifer Dirmeyer

From: City of Chattanooga

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Public Records Center. Description: TO: [chattanoogatn@mycusthelp.net]August 23, 2017City of Chattanooga (TN)Suite 2002nd Floor City Hall Annex100 E. 11th StreetChattanooga, TN 37402This is a follow up to request number P002528-072417:Hi,Thanks so much for your help with this request! I really appreciate it.Sincerely,Alexander Cartwright and Jennifer Dirmeyer---On Aug. 19, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $20.96 to satisfy the fees associated with the attached public records request.

Thank you.

From: City of Chattanooga

--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
Hello Mr. Purvis:

I hope this email finds you very well. Please note that your Open Records Request: P002528-072417 has been closed because we have not received a response from you.

If you would like to move forward with this request, please feel free to contact us.

Thank you so much,
Chattanooga Open Records Center To monitor the progress or update this request please log into the
Open Records Center. (https://chattanoogatn.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=2528&coid=6FD42666)

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