Unmarked Vehicle Data, Policies, Reporting, Use (Charlottesville Police Department)

Beryl Lipton filed this request with the Charlottesville Police Department of Charlottesville, VA.
Multi Request Unmarked Vehicle Data, Policies, Reporting, Use
Est. Completion None
Status
Payment Required

Communications

From: Tom Nash

To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:

POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.

Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.

FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.

DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.

OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.

For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)

If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.

If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.

In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Tom Nash

From: Charlottesville Police Department

Tom,

The policy related to the use of unmarked vehicles is below:

https://www.charlottesville.gov/DocumentCenter/View/737/541-40---Special-Purpose-Vehicles-PDF

All of our policies can be found on our website at the link here:

https://www.charlottesville.gov/335/General-Orders

The responsive records to the inventory sheet of our vehicles is attached. Our unmarked vehicles are highlighted in yellow.

As for your specific request regarding “all available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015, through July 31, 2020,” it would take an exuberant amount of time to go through and review approximately 20,000 files over the five-year period to complete this portion of the request. If you would like us to proceed, we can provide a cost estimate for this specific portion of the request.

The City of Charlottesville assesses a reasonable charge of $15.97, or 30 minutes of staff time, to complete the inventory sheet portion of the request. Please make check payable to:

Charlottesville Police Department

ATTN: Accounts Payable

606 East Market Street

Charlottesville, VA 22902

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