Communication Services RFPs and Contracts - Charlotte County Sheriff's Office - 2022

Dear Hayden Betts:

Thank you for submitting a request for Public Records with the Charlotte County Sheriff's Office. Your request has been received and is being processed in accordance with the Florida Public records law, Chapter 119, F.S. Your request was received in this office on 6/26/2022 and given the reference number C049785-062622 for tracking purposes.
Records Requested: "To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and MailGuard services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hayden Betts

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. By law, the Sheriff must maintain a harassment free workplace. This obligation is extended to non-employees and customers.
Charlotte County Sheriff's Office

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of June 26, 2022, Reference # C049785-062622
Dear Hayden,

The Charlotte County Sheriff's Office has received a public information request from you on June 26, 2022. Your request mentioned: To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and MailGuard services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hayden Betts

Upload documents directly: https://www.muckrock.com/
This letter is to clarify the information you are seeking from Charlotte County Sheriff's Office:
*Could you please be more pacific in what invoices that you would like?

Upon receipt of your clarification, the Charlotte County Sheriff's Office will further respond to your Public Information Act Request as required by law.
Thank you for your attention.

Sincerely,
Charlotte County Sheriff's Office By law, the Sheriff must maintain a harassment free workplace. This obligation is extended to non-employees and customers.

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of June 26, 2022, Reference # C049785-062622
Dear Hayden,

The Charlotte County Sheriff's Office has received a public information request from you on June 26, 2022. Your request mentioned: To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and MailGuard services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hayden Betts

Upload documents directly: https://www.muckrock.com/
This letter is to clarify the information you are seeking from Charlotte County Sheriff's Office:
*Could you please be more pacific in what invoices that you would like?

Upon receipt of your clarification, the Charlotte County Sheriff's Office will further respond to your Public Information Act Request as required by law.
Thank you for your attention.

Sincerely,
Charlotte County Sheriff's Office By law, the Sheriff must maintain a harassment free workplace. This obligation is extended to non-employees and customers.

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of June 26, 2022, Reference # C049785-062622.
Dear Hayden,
The Charlotte County Sheriff's Office received a public information request from you on June 26, 2022. Your request mentioned:
“To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and MailGuard services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hayden Betts

Upload documents directly: https://www.muckrock.com/
The Charlotte County Sheriff's Office has reviewed its files. Please log in to the Public Records Center at the following link to retrieve the appropriate documents.
Please note the Public Records Center Portal is not phone friendly. Please use a Computer or Tablet to sign into the portal to access the documents. https://ccso.mycusthelp.com/WEBAPP/_rs/(S(4iljd3nas3mx0xrhiauke0hf))/CustomerHome.aspx?sSession= If you are a new user or do not remember your password, please follow the forgotten password instructions on the login page.
Public Records Request - C049785-062622
Sincerely,
Charlotte County Sheriff's Office By law, the Sheriff must maintain a harassment free workplace. This obligation is extended to non-employees and customers.