Communication Services Contract - Florida - 2018 (Charlotte County Sheriff's Office)

Dear Barry Lipton:
Thank you for submitting a request for Public Records with the Charlotte County Sheriff's Office. Your request has been received and is being processed in accordance with the Florida Public records law, Chapter 119, F.S. Your request was received in this office on 5/22/2018 and given the reference number C008111-052218 for tracking purposes.

Records Requested: "May 22, 2018To Whom It May Concern:Pursuant to the Florida Sunshine Law, I hereby request the following records:Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.Please provide the following relevant materials.• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days."
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed.
Charlotte County Sheriff's Office
To monitor the progress or update this request please log into the
Charlotte County Sheriff's Office Public Records Center (https://ccso.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx)

Dear Barry Lipton,
Thank you for registering with the Charlotte County Sheriff's Office Public Records Center.  Please log in to the Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Password Here (https://ccso.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)

Charlotte County Sheriff's Office
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RE: PUBLIC RECORDS REQUEST of May 22, 2018, Reference # C008111-052218.
Dear Barry,
The Charlotte County Sheriff's Office received a public information request from you on May 22, 2018. Your request mentioned:
“May 22, 2018 To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.”
Estimated Total: $12.47
Please let me know if you will accept these estimated costs. If you do not respond to this email within 45 business days after the date this statement is sent, your request will be deemed withdrawn.

If you agree to accept the charges, please do so in writing by replying through the request center or writing to us at 7474 Utilities Road, Punta Gorda, FL  33982.  Excessive or large records requests that appear to take more than thirty (30) minutes to prepare shall require a fifty percent (50%) deposit before any work is generated. In the event that the deposit is more than the actual cost, the difference is refunded to the customer utilizing a receipt issued by the Records Section. If the requester cancels the records request after all or a portion of the work has been completed, the deposit will be forfeited or deducted for the amount of work completed.
The total amount may change from the estimate amount depending on how much time and labor and/or cost of extra material is actually spent on your request.  Full payment is required before we release the records to you.
Please contact me and let me know how you would like to proceed.
Sincerely,

Michelle Dragon
Records Request To monitor the progress or update this request please log into the
Public Records Center. (https://ccso.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=8111&coid=)

RE: PUBLIC RECORDS REQUEST of May 22, 2018, Reference # C008111-052218

Dear Barry Lipton,

Your invoice or estimate is ready. If you are being provided an estimate please review and confirm your acceptance of the charges. To accept the charges please reply to this email stating that you approve and will pay the fees.

If you are being provided an invoice you can make your payment online by accessing the record center and selecting the Make Payment button. Your payment should be completed via the portal or to the remit to address by following the instructions on your invoice.

Respectfully,

Michelle Dragon
Records Request

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Payment Received on Invoice :: C008111-052218

Dear Barry Lipton,

We have received your payment on invoice number C008111-052218.

If you are paying the estimate, we will now begin working on gathering documents responsive to your request.  Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you.

If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online.

Sincerely,

Charlotte County Sheriff's Office

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

A copy of documents responsive to the request.

A copy of documents responsive to the request.

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of May 22, 2018, Reference # C008111-052218.
Dear Barry,
The Charlotte County Sheriff's Office received a public information request from you on May 22, 2018. Your request mentioned:
“May 22, 2018 To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.”

The Charlotte County Sheriff's Office has reviewed its files and has located responsive records to your request. Please log in to the Public Records Center at the following link to retrieve the appropriate responsive documents. According to my finance team July 2016- September 2017 CCSO did not receive any commission checks.
Public Records Request - C008111-052218
If you have any questions, or wish to discuss this further, please contact me.
Sincerely,
Michelle Dragon
Records Request To monitor the progress or update this request please log into the
Public Records Center. (https://ccso.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=8111&coid=)

Dear Barry,
We received your request for password assistance on 07/08/2018. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember. Login: requests@muckrock.com Password: 3a52e8a5cd
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Hello Barry,
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