January 2017 Email Metadata (Information Technology, North Carolina)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, North Carolina of Charlotte, NC.
Tracking #

1576

Multi Request January 2017 Email Metadata
Est. Completion None
Status
Awaiting Response

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the North Carolina Public Records Law, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From: Information Technology, North Carolina

Hello,

This email serves as an acknowledgment of your public records request (#1576). I will forward your request to the appropriate department(s) for fulfillment. We intend to fulfill the request as expeditiously as possible.

Thank you,

Cheyenne Flotree
Citywide Records Program Manager
City of Charlotte/City Clerk's Office
600 East 4th Street, 7th Floor
Charlotte, NC 28202
P: 704.336.1266 C: 980.395.4466
cheyenne.flotree@charlottenc.gov

From: Information Technology, North Carolina

Hello,

I have contacted the department gathering the records for your public records request for an update. When I receive information from them I will communicate it to you.

Kind regards,

Cheyenne Flotree
Citywide Records Program Manager
City of Charlotte/City Clerk's Office
600 East 4th Street, 7th Floor
Charlotte, NC 28202
P: 704.336.1266 C: 980.395.4466
cheyenne.flotree@charlottenc.gov

From: Information Technology, North Carolina

Hello,

In response to your public records request (#1576), the City has found no existing record that is responsive to your request. The City is not required, pursuant to NCGS 132-6.2 (e), to create or compile records that do not exist. See text below.

"(e) Nothing in this section shall be construed to require a public agency to respond to a request for a copy of a public record by creating or compiling a record that does not exist. If a public agency, as a service to the requester, voluntarily elects to create or compile a record, it may negotiate a reasonable charge for the service with the requester. Nothing in this section shall be construed to require a public agency to put into electronic medium a record that is not kept in electronic medium."

Kind regards,

Cheyenne Flotree
Citywide Records Program Manager
City of Charlotte/City Clerk's Office
600 East 4th Street, 7th Floor
Charlotte, NC 28202
P: 704.336.1266 C: 980.395.4466
cheyenne.flotree@charlottenc.gov

From: Matt Chapman - Free Our Info, NFP

Could you please explain further? The records pursuant to my request are digital records that are stored as distinct/discrete records within a database. If they were not stored discretely, then your email systems would not work as well as they do!

Bear in mind that the information can also be found through transaction logs.

Files

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