Request for Email Metadata (Information Technology)

Matt Chapman filed this request with the Information Technology of Casper, WY.
Multi Request Request for Email Metadata


From: Matt Chapman

To Whom It May Concern:

Pursuant to the Wyoming Public Records Act, I hereby request the following records:

For all email accounts under the management of this city, please provide me the following information for all emails sent and received during January, 2019:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.

Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.


Matt Chapman - Free Our Info, NFP

From: Information Technology

Good Morning,
Attached is your records request regarding email metadata for City of Casper emails from January 2019. The tracking sheet is attached along with the metadata. There is no charge, because the request only took one hour and the first hour is free. Please let me know if you have any questions.

Thank you,

Amanda J. Ainsworth
City Clerk's Office
City of Casper

All City of Casper e-mails and attachments, except those defined as attorney/client communications or confidential/privileged information, may qualify as public records under the Wyoming Public Records Act, W.S. ? 16-4-201 et seq., and are subject to public disclosure pursuant to this Act.

From: Matt Chapman


Thanks so much for your help with this request! I really appreciate it.

Matt Chapman - Free Our Info, NFP