Facial recognition software and marketing - September 2019

Dear Beryl Lipton:

Thank you for your interest in public records of the City of Carlsbad. Your request has been received and is being processed in accordance with the California Public Records Act, Government Code Section 6256. Your request was received in this office on 9/29/2019 and given the reference number R001051-092919 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: California Public Records Act, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Request Center.
City of Carlsbad

To monitor the progress or update this request please log into the Records Request Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuhKwxXjsn2U5J6TO-2BY8Tfs6S2QSQr0UPYvY5NTi7GOuDNEQfv3C6H-2FOZGkdo5HtJlzOCdpIaazoO4nmxXNYbzVh9fOqSRHX0mnrzuS78KQh1_ywgVEq292ALmpjDH549uYsdjJKVS9qEjrALWeiSE7N8sefX-2FhkJz8drv3HauxOf7O8ETxgtad2V09pOz4RtRM-2FOX-2F-2FB9TqWLl1xmyyht4EyhFBKNBXfQBG7gmlsfbjLxzPDOkx8SYbAyS7N69UqKEJpAx8q9uuvGEOznkbbv6QdPIGyUN-2Fzb-2BuNruvLHLxZZ3TZ1UDfCZaTxXNnX-2Ffvt4jWDZhXP1JnjXIJavLlHoRKOq-2BMyrhxs3nhvvP5sNDFCNT-2BUNThnxJosIy6cG-2B6hFea40aSrLpt-2FY-2FcuMJCrcFBmuFlbL9YSJLdSPnfIHAaL3jH6rrBFBxo2dovaPV3hpCgjB6KH52db3I75q7JiesH8iXoLlxxFe9BAlIEXULlSLzjjbqYKnjCDgVoNHU87Yw-3D-3D)

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Re: Public Records Request Received September 29, 2019, Request # R001051-092919
Dear Beryl Lipton,
The City of Carlsbad is in receipt of your public records request received on September 29, 2019 regarding: “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

The City of Carlsbad has reviewed its files and has determined there are no responsive documents to your request. We do not contract with anyone for facial recognition.  We receive the service from ARJIS who provides us with these services.
If you have any questions, or wish to discuss this further, you may contact my office at 760-434-2808. This records request is now considered closed.

Sincerely,
Tamara Cloud-McMinn
Deputy City Clerk
Community Services
To monitor the progress or update this request please log into the Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuhKwxXjsn2U5J6TO-2BY8Tfs6S2QSQr0UPYvY5NTi7GOuDNEQfv3C6H-2FOZGkdo5HtJlzOCdpIaazoO4nmxXNYbzVh9fOqSRHX0mnrzuS78KQh1_ywgVEq292ALmpjDH549uYsdjJKVS9qEjrALWeiSE7N8sefX-2FhkJz8drv3HauxOf7O8ETxgtad2V09pOz4RtRM4vbk-2FcjdR-2Bxex6xfKDiNzsffZgePLFgGvhPGiZihyBUl9F-2BC6sx8tQh9vMVSHc7Cy3vjel3Kdv4P7H1Y3oZJj-2F4u2j6NN-2FS5n75hVZkIA7iE9Hyj2D1u83KFKcqZSUWuX9PaRWcCBMoGquI0Y72uW0M2VMMbBCQbwjl7zMX1KWGkzXY3FPa1IW8nG6wQlaq6Q74dd5QVsPDy2BMxGRRskxB3xoEgdPtjfyZ0etIwQHoXgUX1cO1MMADGksZTrcipcxB9i0mBerqO1t44ATeMusZk-2FKMgeW2PRqCCYCvczopuCoK0Mta2TeuKeYjIbW1WA-3D-3D)