2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) (Carlsbad Police Department)

Dear Dave Maass:

Thank you for your interest in public records of the City of Carlsbad. Your request has been received and is being processed in accordance with the California Public Records Act, Government Code Section 6256. Your request was received in this office on 3/8/2020 and given the reference number R001322-030820 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here:
https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: California Public Records Act, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Request Center.
City of Carlsbad
To monitor the progress or update this request please log into the Records Request Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXw4VFl1AG7qaBCgsrzj-2B7YjXeSvtRgbg0PldhbWJMh0mSrJY-2BnKmF8IaXUcNC0gaim-2BSmzFvyM5a4N4qNCYCwynMJ3GP3BZ7-2FrLlvCnPX6SbKyo_qM8lm2h0xLSxcdaSXhvXqsSdGwnKVf9gO39tLMfTV5eBqUk8WiAXhbcxzzcHj-2F3U4zATVuTCNWvzR65VnyZNV59kf-2BBHFfTrY4TDljWKuvtheGatisPwP7UJLiSdLW9M1kP-2FNhR5JB-2BMOGVitu46a1-2FQsGEgWNHI3dlSKj0TUFxBAo-2BI76wJ0-2BOn57EHVLL6N85lUuJ7Xz4pKuYLBJ0a88Eqwb7VeLUCsmcFCbWK9Z1hWDhL7jwsHKY2whIv7Msv1aAUIcRXXTstGJELiZvaSef8CBApddfsTsDFB1Ejwzc2bDDhrginYr0N3I-2BjnpYpdZVitqX0G4aNcCRZgJhAWX2t4tc461buWgXV1RkfrhML4lkJtvndPRXuNj4vbWcmN3vOfwPpqDntTgLtaUUr8tOuSLd4ShuuKakw8fPQvnE-3D)

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Re: Public Records Request Received March 08, 2020, Request # R001322-030820
Dear Dave Maass,
The City of Carlsbad is in receipt of your public records request received on March 08, 2020 regarding: “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here:
https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Under the Public Records Act, requests for “voluminous” amounts of documents are one of the conditions that create “unusual circumstances.”  Under such circumstances, the City may take an extension of the standard 10-day time period provided under the Public Records Act for making its determination on a request for records.  Regarding your request, the City is taking this time extension pursuant to Government Code Section 6253, subdivision (c), which states in part:
“...In unusual circumstances, the time limit prescribed in this section may be extended by written notice by the head of the agency or his or her designee to the person making the request setting forth the reasons for the extension and the date on which a determination is expected to be dispatched.  No notice shall specify a date that would result in an extension for more than 14 days.  When the agency dispatches the determination, and if the agency determines that the request seeks disclosable public records, the agency shall state the estimated date and time when the records will be made available.  As used in this section, ‘unusual circumstances’ means, but only to the extent reasonably necessary to the proper processing of the particular request: … (2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request.”
In accordance with the above quoted section of the Public Records Act, please be advised that this letter serves as written notice that the City of Carlsbad requires an extension of the standard 10-day time period for providing its determination your records request.  City staff will notify you in writing with a determination on your request no later than April 2, 2020.
Please be assured that City staff members are making every effort to respond effectively to your request.
If you have any questions, or wish to discuss this further, please contact me.
Sincerely,
Tamara Cloud-McMinn
Senior Deputy City Clerk
Community Services
To monitor the progress or update this request please log into the Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXw4VFl1AG7qaBCgsrzj-2B7YjXeSvtRgbg0PldhbWJMh0mSrJY-2BnKmF8IaXUcNC0gaim-2BSmzFvyM5a4N4qNCYCwynMJ3GP3BZ7-2FrLlvCnPX6SVaht_qM8lm2h0xLSxcdaSXhvXqsSdGwnKVf9gO39tLMfTV5eBqUk8WiAXhbcxzzcHj-2F3U4zATVuTCNWvzR65VnyZNV6-2F7jQm2PZw3bF4X-2FytwenPN2brzbPQV5wOH0b-2Bil2oF8dTy7cRyjcsM9gngn-2FWy9xpcMxZPUZFHn-2F9I51Iybc-2BE-2Fu0N0KgfncNoyeFMUT8MtRMkd9-2FU5xT5cKcoScsmzY80Qqf-2F94H7c6dXsAdAh5BqU5y4fAIMEqsrL7kdwa-2FS7LixleN3D1zEieetmc4p5aNBeFi8c4y4W75bM-2BeN-2B2Gn1210hOC81DJyGFevuHn4qx77dTMc4oi2PLkrOREUIokjI4n7qLFc81-2F5DioA5j3VU3upn-2BQUppQgpEDI5156us-2Bxl34nNKjXMLYO29S3QfGAa5FS219qVZQRPoa9Ndw-3D)

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Re: Public Records Request Received March 08, 2020, Request # R001322-030820
Dear Dave Maass,
The City of Carlsbad is in receipt of your public records request received on March 08, 2020 regarding: “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here:
https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The City of Carlsbad has reviewed its files and has located responsive records to your request.  You may access these record through our online public records portal: Public Records Request - R001322-030820 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXw4VFl1AG7qaBCgsrzj-2B7Z2JvKW1AtYSYg8q9YqtZ3DYs0fEfvGb9QDwTD78rjRfNLaweNmiI5CZf2ikKKvLP8-3DvDlx_qM8lm2h0xLSxcdaSXhvXqsSdGwnKVf9gO39tLMfTV5eBqUk8WiAXhbcxzzcHj-2F3U4zATVuTCNWvzR65VnyZNV1qD9YXy5723fZ8-2BWk3TofT5UFxyrL3nZJSMZDrIBR92S2LRn-2FIhPRsD56KgDo07ezAFpD0fkoZZ-2BYb70o7AYNbDxEAv-2BWFvaJH1h9oFiIbKGuekpMMM0YOwJO6bXeqPIp94j808x9jeeKl-2FD1i8WL-2Buue9oROJNYHmRTFl73cy-2FNF0G21Oun8brWkXxl6U2KRb24Kj3ulnqQrIJTqgFk-2FtR5ifb9sD3C6UASXdvuH-2FakS4I5u5Sq6xk-2BdFLhrB8ABNUFfnMdoqTqoCwHPVQw3saoEEq95FyQLqNPhMEGy8PMlmfHc4ppsSQnmz011uD5-2FEy8-2BGsrN-2FqaSyyJP8EH44-3D)
If you have any questions, or wish to discuss this further, please contact me.
Sincerely,
Tamara Cloud-McMinn
Senior Deputy City Clerk
Community Services
To monitor the progress or update this request please log into the Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXw4VFl1AG7qaBCgsrzj-2B7YjXeSvtRgbg0PldhbWJMh0mSrJY-2BnKmF8IaXUcNC0gaim-2BSmzFvyM5a4N4qNCYCwynMJ3GP3BZ7-2FrLlvCnPX6S8yI0_qM8lm2h0xLSxcdaSXhvXqsSdGwnKVf9gO39tLMfTV5eBqUk8WiAXhbcxzzcHj-2F3U4zATVuTCNWvzR65VnyZNV1qD9YXy5723fZ8-2BWk3TofT5UFxyrL3nZJSMZDrIBR92S2LRn-2FIhPRsD56KgDo07ezAFpD0fkoZZ-2BYb70o7AYNbDxEAv-2BWFvaJH1h9oFiIbKGuekpMMM0YOwJO6bXeqPIp94j808x9jeeKl-2FD1i8WL-2Buue9oROJNYHmRTFl73cy-2FSICwXx93rZbNTQkEOHGgK9iKH6K7-2BkX3rvrDSP713LH-2FrAZW9oFSzLaHcGJUx0PV7tTc-2FsnpP7A266718vuoSoTSYx7Cj-2FVFl68IBrjp3K3agDBJzJuPxFBFLta-2FCAoR-2BHqZnp1YK77LHFdH2kDe-2FWoCvLfx4NRBvPfBoJBMmhc-3D)