University of California PRA Databases (University of California, Irvine)
| Tracking # |
4642 |
| Multi Request | University of California PRA Databases |
| Submitted | June 23, 2021 |
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Communications
From: Justin Sparks
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
1 — any databases and/or spreadsheets used to track requests under the California Public Records Act
2 — the job descriptions and employee requisition forms for all agency employees tasked with handling public records requests presently and for the last 10 years from the date of this request
3 — any and all policy documents, manuals, memos and/or reports regarding the processing of public records requests
In the regard to the database requested in paragraph 1, please provide the database in its original electronic format pursuant to Cal. Gov. Code § 6253.9
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Justin McLachlan
From: University of California, Irvine
This acknowledges our receipt of your California Public Records Act (CPRA) request received: 6/24/2021.
"June 24 2021
To Whom It May Concern:
Pursuant to the California Public Records Act I hereby request the following records:
1 - any databases and/or spreadsheets used to track requests under the California Public Records Act
2 - the job descriptions and employee requisition forms for all agency employees tasked with handling public records requests presently and for the last 10 years from the date of this request
3 - any and all policy documents manuals memos and/or reports regarding the processing of public records requests
In the regard to the database requested in paragraph 1 please provide the database in its original electronic format pursuant to Cal. Gov. Code § 6253.9
The requested documents will be made available to the general public and this request is not being made for commercial purposes.
In the event that there are fees I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days as the statute requires."
We will contact you within ten (10) days with a formal response specifying the anticipated completion date for your request.
Most of the information such as policies and processing instructions for employees requested in item #3 is available here: http://pro.uci.edu/ under the reference tab.
#1. The full database cannot be disclosed in response to your request due to information security § 6253.9 (f) and personal privacy rights of requesters § 6254 (c). However, we can provide a report or summary of records requests. Provide a date range and I can prepare a report to meet fulfill the requirements of this request.
In the future, if you choose to contact us regarding your request, please reference PRA# 4642.
Sincerely,
Thea Bullock
Public Records Office
University of California, Irvine
id:22088
From: Justin Sparks
Hi Ms. Bullock,
Thank you for your response. A report is not sufficient nor acceptable. The PRA requires you to provide public records in the format you hold them, if so requested. I am requesting your entire PRA tracking database. Those who make public records requests do not have a privacy interest — requests themselves become public records. A copy of a database in no way compromises the security of any of the university's information systems.
The fact that public records may be stored in a computer does not affect their status as public records. Cal. Gov't Code § 6254.9(d). Section 6253.9 of the CPRA requires public agencies that have information which constitutes an identifiable public record not that is in an electronic format to make that information available in an electronic format when requested by any person. Cal. Gov't Code § 6253.9. This statute supersedes portions of an earlier statute (Section 6253(b)) that allowed public agencies to determine the form in which computer data would be made available. See Sierra Club v. Superior Court, 57 Cal. 4th 157, 165, 158 Cal. Rtpr. 3d 639, 302 P.3d 1026 (2013) (discussing provision); see, e.g., Comm’n on Peace Officers Standards and Training v. Superior Court, 42 Cal.4th 278, 288 n.3, 64 Cal. Rptr. 3d 661, 165 P.3d 462 (2007) (noting that information stored in commission’s computer database qualified as “writing” within meaning of CPRA); Cty. of Santa Clara v. Superior Court, 170 Cal. App. 4th 1301, 89 Cal. Rptr. 3d 374 (2009) (allowing for disclosure of county’s GIS basemap data); Cal. Ops. Att'y. Gen. 04-1105 (2005) (parcel boundary map data maintained by county assessor in an electronic format is disclosable in that format under CPRA).
From: University of California, Irvine
Dear Justin Mc Lachlan,
This message acknowledges your request for public documents held by the University of California, Irvine received: 6/24/2021.
"June 24 2021
To Whom It May Concern:
Pursuant to the California Public Records Act I hereby request the following records:
1 - any databases and/or spreadsheets used to track requests under the California Public Records Act
2 - the job descriptions and employee requisition forms for all agency employees tasked with handling public records requests presently and for the last 10 years from the date of this request
3 - any and all policy documents manuals memos and/or reports regarding the processing of public records requests
In the regard to the database requested in paragraph 1 please provide the database in its original electronic format pursuant to Cal. Gov. Code § 6253.9
The requested documents will be made available to the general public and this request is not being made for commercial purposes."
We are searching for documents and anticipate producing existing responsive records, if any, on or about: 8/6/2021.
As discussed a sample of the public records log is provided here. You will find 5 years of requests here. UCI will process the remaining 5 years of requests for release. https://ucirvine.sharepoint.com/:f:/s/UCI-Public-Records-Group/EvUOcZflN7lJljrWMssuqM4BFy0LOEkKwKLNKOi-BveHZA?e=I8DHeJ
Please note that our search for and review of potentially responsive records is ongoing. It is possible that the requested material may contain information exempt from disclosure under the California Public Records Act (CPRA), the Information Practices Act (IPA), and other applicable laws and UC policies. However, this is not a determination that the requested records necessarily are exempt from disclosure. You will be notified with an update on the status of your request once our review is complete.
For your reference, if you wish to contact us regarding this request, please reference PRA# 4642.
Thea Bullock
Public Records Office
University of California, Irvine
id:22145
-
OneDrive_1_7-7-2021
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on June 23, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: University of California, Irvine
This was originally sent on 7/6/2021. Resending, as it appears that you did not receive the original. We are still collecting and processing documents.
===============================================================
Dear Justin Mc Lachlan,
This message acknowledges your request for public documents held by the University of California, Irvine received: 6/24/2021.
"June 24 2021
To Whom It May Concern:
Pursuant to the California Public Records Act I hereby request the following records:
1 — any databases and/or spreadsheets used to track requests under the California Public Records Act
2 — the job descriptions and employee requisition forms for all agency employees tasked with handling public records requests presently and for the last 10 years from the date of this request
3 — any and all policy documents manuals memos and/or reports regarding the processing of public records requests
In the regard to the database requested in paragraph 1 please provide the database in its original electronic format pursuant to Cal. Gov. Code § 6253.9
The requested documents will be made available to the general public and this request is not being made for commercial purposes."
We are searching for documents and anticipate producing existing responsive records, if any, on or about: 8/6/2021.
As discussed a sample of the public records log is provided here.
You will find 5 years of requests here. UCI will process the remaining 5 years of requests for release. https://ucirvine.sharepoint.com/:f:/s/UCI-Public-Records-Group/EvUOcZflN7lJljrWMssuqM4BFy0LOEkKwKLNKOi-BveHZA?e=I8DHeJ
Please note that our search for and review of potentially responsive records is ongoing. It is possible that the requested material may contain information exempt from disclosure under the California Public Records Act (CPRA), the Information Practices Act (IPA), and other applicable laws and UC policies. However, this is not a determination that the requested records necessarily are exempt from disclosure. You will be notified with an update on the status of your request once our review is complete.
For your reference, if you wish to contact us regarding this request, please reference PRA# 4642.
Thea Bullock
Public Records Office
University of California, Irvine
============================================================================
Thea Bullock
Director UC Irvine Public Records Office
Campus Privacy Official
(949) 824-2312
Pronouns: she/her/hers
From: University of California, Irvine
Dear Justin Mc Lachlan:
In response to PRA# 4642 dated: 6/24/2021, PRO collected responsive documents.
The collection was redacted to safeguard the personal privacy of individuals requesting records under the Information Practices Act. (Government code 6254-c)
In order to retrieve your documents, please follow this link: https://ucirvine.sharepoint.com/:f:/s/UCI-Public-Records-Group/EvUOcZflN7lJljrWMssuqM4BFy0LOEkKwKLNKOi-BveHZA?e=YCDeux
These documents will be available for access for 15 days from today. Please notify me by return email when you have retrieved your documents.
The release of these documents completes this California Public Records Act request.
Thea Bullock
Public Records Office
University of California, Irvine
id:22308
-
OneDrive_1_8-9-2021