UCSB Student Search Service
| Submitted | Nov. 22, 2019 |
| Est. Completion | Jan. 15, 2020 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
The College Board offers "a name list service" called the "Student Search Service®" which allows universities to buy information about students for $0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies
Therefore, I hereby request the following records:
* Any and all contracts, purchase orders, invoices, receipts, and billing documents between the school and the College Board for the Student Search Service. This may include "consolidated billing" documents, which are default for all College Board search orders. Consolidated billing documents could include an invoice, a list of cost incurred for conducting the search order.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the "Student Search Service" between January 1, 2016 and present.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the school and the College Board that mention the Student Search Service.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of the Student Search Service. This includes A) any notes taken during meetings that discussed the use of the Student Search Service, B) any explanations (whether internally or externally generated) of how Student Search Service works, and C) any other document that has been used to help explain the use of the Student Search Service to any party, including internal documentation, public relations materials, and executive summaries.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
From: University of California - Santa Barbara
Dear Caroline Haskins,
This email is the acknowledgment of your California Public Records Request
for records, as set forth in your email below. Please be advised that the
California Public Records Act does not require us to create a report for a
request. We will inquire if the requested information is available in an
existing report.
All information identifiable as responsive to your request will be reviewed
and made available for your access, in accordance with relevant law and
University policy. It is possible that some or all of the requested
information may contain information that is exempt from disclosure pursuant
to the provisions of the California Public Records Act. However, this is
not a determination that information either is or is not exempt from
disclosure. We anticipate a response around 01/15/20.
Sincerely,
Monica Dussert
Public Records Office
University of California, Santa Barbara
Santa Barbara, CA 93106
805-893-3145
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. You previously indicated that it would be completed on Jan. 15, 2020. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. You had previously indicated that it would be completed on Jan. 15, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. You had previously indicated that it would be completed on Jan. 15, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: University of California - Santa Barbara
Dear Caroline Haskins,
On behalf of UC Santa Barbara, we were able to confirm that our campus does
*not* have a contract with College Board for the Student Search Service. As
we do not have a contract with them, do you still wish for us to search for
the following:
** Any digital communications including but not limited to emails and text
messages) as well as documents, (including but not limited to PDF, word
processing, excel, and slide documents) that mention the "Student Search
Service" between January 1, 2016 and present.*
** A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements between the school and the College Board that mention
the Student Search Service.*
** All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of the Student Search
Service. This includes A) any notes taken during meetings that discussed
the use of the Student Search Service, B) any explanations (whether
internally or externally generated) of how Student Search Service works,
and C) any other document that has been used to help explain the use of the
Student Search Service to any party, including internal documentation,
public relations materials, and executive summaries.*
Until we hear back from you we will consider this matter closed.
Sincerely,
Monica Dussert
Public Records Office
University of California, Santa Barbara
Santa Barbara, CA 93106
805-893-3145
Files
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