UCB Student Search Service

Caroline Haskins filed this request with the University of California, Berkeley of California.
Due Dec. 2, 2019
Est. Completion None
Status
Awaiting Response

Communications

From: Caroline Haskins


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

The College Board offers "a name list service" called the "Student Search Service®" which allows universities to buy information about students for $0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies

Therefore, I hereby request the following records:

* Any and all contracts, purchase orders, invoices, receipts, and billing documents between the school and the College Board for the Student Search Service. This may include "consolidated billing" documents, which are default for all College Board search orders. Consolidated billing documents could include an invoice, a list of cost incurred for conducting the search order.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the "Student Search Service" between January 1, 2016 and present.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the school and the College Board that mention the Student Search Service.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of the Student Search Service. This includes A) any notes taken during meetings that discussed the use of the Student Search Service, B) any explanations (whether internally or externally generated) of how Student Search Service works, and C) any other document that has been used to help explain the use of the Student Search Service to any party, including internal documentation, public relations materials, and executive summaries.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caroline Haskins

From: University of California, Berkeley

Dear Ms. Haskins:

This is to acknowledge your California Public Records Act (CPRA) request
below. Your request has been forwarded to appropriate campus offices and a
search for responsive documents is currently underway. Records identified
as responsive to your request will be reviewed, and made available for your
access, in accordance with relevant law and University policy.

Please note that there is no central repository for all University records.
The identification and collection of potentially responsive records is only
the first step in the CPRA response process. The collected records must be
reviewed by this office to ensure that they are in fact responsive to your
request and to assess whether any legal privileges or exemptions from
disclosure are applicable and whether redactions may be required to protect
individuals’ rights to privacy. Please also bear in mind that we are
concurrently fulfilling numerous other requests, many of which were
received before yours and that we generally process requests in the order
in which they are received. The current timeframe for fulfillment of most
requests is ten weeks, although this may vary due to the nature and
complexity of the request.

Although the requested records have not yet been fully identified, based on
the terms of the request, we have made a preliminary determination that the
request likely does seek disclosable records within the possession of the
University. This office will provide you with a status update after the
requested records have been thoroughly reviewed.

Please note that CPRA allows agencies to make records available “upon
payment of fees covering direct costs of duplication.” Government Code
section 6253(b).

Regards,

Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Fri, Nov 22, 2019 at 8:10 AM
Subject: California Public Records Act Request: UCB Student Search Service
To: <pra@berkeley.edu>

University of California, Berkeley
PRA Office
MC #1500
200 California Hall
Berkeley, CA 94720-1500

November 22, 2019

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the
following records:

The College Board offers "a name list service" called the "Student Search
Service®" which allows universities to buy information about students for
$0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies

Therefore, I hereby request the following records:

* Any and all contracts, purchase orders, invoices, receipts, and billing
documents between the school and the College Board for the Student Search
Service. This may include "consolidated billing" documents, which are
default for all College Board search orders. Consolidated billing documents
could include an invoice, a list of cost incurred for conducting the search
order.

* Any digital communications including but not limited to emails and text
messages) as well as documents, (including but not limited to PDF, word
processing, excel, and slide documents) that mention the "Student Search
Service" between January 1, 2016 and present.

* A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements between the school and the College Board that mention
the Student Search Service.

* All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of the Student Search
Service. This includes A) any notes taken during meetings that discussed
the use of the Student Search Service, B) any explanations (whether
internally or externally generated) of how Student Search Service works,
and C) any other document that has been used to help explain the use of the
Student Search Service to any party, including internal documentation,
public relations materials, and executive summaries.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10 calendar
days, as the statute requires.

Sincerely,

Caroline Haskins

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From: University of California, Berkeley

Dear Mr. Haskins:

We are continuing our search of documents for records that are responsive
to your request. The collected records must be reviewed by this office to
ensure that they are in fact responsive to your request and to assess
whether any legal privileges or exemptions from disclosure are applicable
and whether redactions may be required to protect individuals’ rights to
privacy. Please also bear in mind that we are concurrently fulfilling
numerous other requests, many of which were received before yours and that
we generally process requests in the order in which they are received. The
current estimated date of production is 8 weeks, and we will provide an
update when available.

Thank you for your continued patience.
Regards,

Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

From:

This email acknowledges your Public Record Act
request. Please note that the Coronavirus and
associated preventative steps (e.g. office closures and/or non-essential UC staff to work remotely) are affecting our office’s ability to obtain and review
responsive records as quickly as usual. Our estimated date of production for
all new requests is ten weeks, although we are sometimes able to provide
records in a shorter timeframe. Thank you for your patience during this time.
We will be in contact with you as soon as practicable regarding your request.
************************************
Public Records Office
University of California, Berkeley
--
Regards,
Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

From:

This email acknowledges your Public Record Act
request. Please note that the Coronavirus and
associated preventative steps (e.g. office closures and/or non-essential UC staff to work remotely) are affecting our office’s ability to obtain and review
responsive records as quickly as usual. Our estimated date of production for
all new requests is ten weeks, although we are sometimes able to provide
records in a shorter timeframe. Thank you for your patience during this time.
We will be in contact with you as soon as practicable regarding your request.
************************************
Public Records Office
University of California, Berkeley
--
Regards,
Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

From:

This email acknowledges your Public Record Act
request. Please note that the Coronavirus and
associated preventative steps (e.g. office closures and/or non-essential UC staff to work remotely) are affecting our office’s ability to obtain and review
responsive records as quickly as usual. Our estimated date of production for
all new requests is ten weeks, although we are sometimes able to provide
records in a shorter timeframe. Thank you for your patience during this time.
We will be in contact with you as soon as practicable regarding your request.
************************************
Public Records Office
University of California, Berkeley
--
Regards,
Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

From: University of California, Berkeley

We sincerely apologize for the length of time it has taken to fulfill your
records request, and want to assure you that University has no intention to
purposely delay in responding to your request. We are checking on the
status of the request, and we will provide an update shortly.
Regards,

Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

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