Title IX Complaints

Ms. Fay,
This is to acknowledge your California Public Records Act request below. Appropriate UC Office of the President offices are being notified of your request. Records identified as responsive to your request will be reviewed, and made available for your access, in accordance with relevant law and University policy. The estimated date of production is eight weeks.

Although the requested records have not yet been fully gathered and reviewed, it is possible that the requested material may contain information exempt from disclosure pursuant to the California Public Records Act. However, this is not a determination that the requested records are necessarily exempt from disclosure. This office will provide you with a status update after the requested records have been thoroughly reviewed.

For your information, the California Public Records Act allows agencies to make records available "upon payment of fees covering direct costs of duplication." (Government Code Section 6253(b)). The charge is $0.20 per page for copies. Prepayment is required before release of public records. If you prefer, you may inspect the records in person prior to obtaining copies. Inquires about this CPRA request should refer to CPRA number 16-1811.

Sincerely,
UCOP CPRA office

Ms. Fay,
The University provided you with an 8-week estimated date of production. If we have any questions, we will contact you.
Sincerely,
Dan Scannell
Office of General Counsel

Dear Ms. Fay,

The University of California Office of the President (UCOP) has completed the review of your letter below. Please note that it was a request for information, not a request for public records, and we have worked with the UCOP Title IX office to provide answers to your questions.
First, it is important to understand that each campus is the office of record for their respective Title IX investigative reports and related records. UCOP began collecting campus sexual violence/sexual harassment (SVSH) data for the first time in Spring of 2016. The fledgling data collection process was modified several times over the past year as the system was being developed into a data collection process that works with all UC locations. The data collection modifications included revising the SVSH definitions, data collection time frames (moving from monthly reporting to quarterly) and some data points, which understandably creates certain obstacles to accurately answer your questions. Most importantly, the monthly data counts of complaints included all current complaints, which means adding monthly complaint numbers together would “double count” a number of complaints, so that an annual total is not currently available.

How many Title IX complaints have there been to the University of California in 2016? We do not have this data.
What was the nature of the complaints? By definition, the nature of possible SVSH complaints are listed (and governed by) the University’s Sexual Violence/Sexual Harassment Policy, found here: http://policy.ucop.edu/doc/4000385/SVSH

What communication has occurred internally regarding Title IX complaints? The related communications can vary depending upon if the parties are students, faculty, and/or staff, and a number of other factors. Please review the extensive information of the various Title IX processes on the UCOP website (several examples here): http://www.ucop.edu/ethics-compliance-audit-services/compliance/SVSA.html http://sexualviolence.universityofcalifornia.edu/

Sincerely,

Dan Scannell

Office of General Counsel